Finance Associate
United Nation Mine Action Office
Total years of experience :20 years, 7 months
Receive and review all invoices from vendors, travel claims, salaries, OPS advances etc, ensuring the completeness of all documentations;
Prepare notes for any incomplete invoices/claims and inform the respective claimants and/or vendors;
Prepare the entries of all payment info in to the ATLAS system for processing;
Write the payment cheques and draft the bank transfer letters;
Assist that all payments are received by the respective vendors and staff member in timely manner;
Cash from the bank all necessary payments on behalf of the staff members to facilitate the programme activities as and when required;
Assist tracking the monthly invoice of Telecom charges and ensure UNMAS/MACD members receive their monthly call transactions to sort out their personal calls and collect relevant cash payments and prepare monthly Telecom Statements;
Upon received Bank Statements from the Bank at the end of every month process Financial Reconciliation;
Assist in tracking advances and clearing of advances;
Assist closing monthly account and compiling the payments records for reporting ensuring that necessary copies made before submission to NY;
Act as petty cash custodian in the absence of the AFA, and keep the petty cashbook transactions and records;
Backups in the absence of the Admin Finance Associate on all functions.
Assist the Admin & Finance officer in controlling emergency projects budget,
Assist in payment against both Dollar & Sudanese Dinars Impress accounts returns,
Assist in Keeping the petty cash & effects payment as required,
Provides clerical supports as requested,
Verifies with the bank the office account and reconciliation,
Assist in preparation in TCE and monitors the budget and maintains financial control on regional and TCP projects,
Assist in preparation and keeping of the monthly bank monitors, both in Dollars & local currency,
Keeps/updates the payment cards of the FAOR and all projects,
Write the payment cheques and draft the bank transfer letters,
Prepare the entries of all payment info in to the FAS.