Hr & Admin Affairs Manager
Confidential
Total des années d'expérience :18 années, 7 mois
Ensuring compliance with legal, contractual or statutory procedures on personnel management such as recruiting, welfare benefits and work contract termination.
Defining job positions for recruitment and managing the interview process
Carrying out staff induction for new team members.
Managing personnel’s individual and collective development, such as training, assessment and promotions.
Overseeing the smooth running of HR-related administrative tasks, such as holiday management, sick leave, replacement jobs and wage payments.
Following up litigation and disputes involving company personnel.
General office management issues.
Recruiting and staffing (Management of recruitment and selection processes including updated job descriptions, proper job classification, vacancy announcement, screening of candidates, organization and chairing of interview panels, making recommendations on recruitment).
Organizational departmental planning.
Performance management and improvement systems, with developing Performance appraisal tools and implements an efficient performance appraisal system during the preparation period.
Organization development:
Developing the company's organizational structure.
Developing the job description, the job specification and KPIs for all employees.
Creating a motivational strategy for all employees in the company.
Organize and arrange for training and development courses.
Employee on boarding, development, needs assessment, and training.
Policy development and documentation. - employee relations. - compensation and benefits administration.
Preparing annual reports to clarify the organization turn over comparing with the new comers.
Making reports about absence rate and the training investment factors according to the HR Metrics.
Conducting monthly reports regarding FTE, and employee turnover.
Ensuring that all new employees complete the joining formalities as laid down in the HR policies.
Supervising on preparing monthly payroll for all employees including overtime depending on their attendance.
Issuing the employees pay slips and statements of earnings and deductions.
Compute wages and deductions, social insurance, taxes and upload data to the payroll system for all employees.
Supervising on preparing the transfer patches for the employees' salaries for bank.
Manage the payroll deals with bank.
Advises management on work related regulations, statutory and industrial matters,
Receiving new hire employees’ official documents, confirm that it's completed and employee can start working.
Prepares necessary employee file documentation, keeps them up-to-date.
Open bank accounts in HSBC bank for new hire employees, by filling bank application signed by employee and send it to bank to open a bank account for new employee.
Acts as the contact person for Social Insurance System for the related processes. Ensures that new employees are registered in and resigned or terminated employees are removed from Social Insurance System.
Coordinates Labor relations with official bodies.
Keeps updating the employee master list with new hire employee full details.
Checks all employees’ timesheets for payroll calculation. .
Acts as the contact person with Manpower & Immigration Ministry to get the work and residence permissions for expatriates.
Calculates the monthly income tax, Social Insurance and Emergency Fund for Labor Law. Prepares the payments and sends them to Country Manager for his approval
Calculates final settlements for resigned or terminated employees.
Prepares HR Letters for the employees who requests loan
Records all types of employee leave documentation in conformity with the legislation.
Preparing monthly finance, payroll, employee cost reports and any other required reports. Keeps the records of attendance sheets for Country Office staff.
Calculates and manages all payroll activities.
Detailed reporting regarding staff costs per business unit.
Checks the salary amounts send from the related Bank, before salary payments.
Responsible from resolving any queries or issues related to payroll.
Calculates, keeps and follows salary, bonus, reward, overtime, additional benefit records of Country Office and store personnel; prepares and delivers the reports requested by Head Quarters HR Department
Running payroll on time. Maintenance of up to date employee data on GHR, payroll and TOPAS systems.
Job valuation on HAY model.
Benefits administration - Implementation of Housing, Transport, Bonus, CPU, ESP, medical, workmen’s compensation, life insurance, vacations, annual tickets as per policy. Maintenance of electronic and hard records as required.
Maintenance of employee personal files (local and transfers). Up to date with check list and documentation.
International transfer management. (Look and see, GHR & TOPAS calibration, contract administration, coordinating with region and DDF)
End of service management.
On boarding and induction processes in gulf countries.
Coordination on training and development programs.
Reporting - TOPAS as per guidelines, FTE monitoring, regional reporting as required.
Working on Oracle, JD Edwards (HR & Payroll system).
Responsibility for all aspects of payroll and certain HR functions for 8500 employees from 3 companies. Specific tasks include preparing and processing of job contracts, creating documentation for sick, preparing declaration, insurance, statistics. Additional responsibilities are to co-ordinate, plan, and organize a system of information exchange between client employees, partners, and institutions and to prepare specific reports for client companies to support adhoc and regular analysis. IT applications that I use are Oracle, Legacy, MS Office.
Audit on the Human Resources Development Fund (HRDF)&The General Organization for Social Insurance (GOSI).
Follow-up registration employee of medical insurance and linking them to the Passports Administration
Responsible for the application of the internal regulations of company and the Saudi Labor Law.
Responsible for all human resource activities to include employment, compensation, labour relations, benefits, and training and development.
Interview job applicants; review application/resume; evaluate applicant skills and make recommendations regarding applicant's qualifications.
Develop and maintain relationship with employment agencies, universities and other recruitment sources.
Prepare and maintain company salary structure, job documentation, and job evaluation systems. Complete salary survey questionnaires.
Prepare, maintain and develop company structure.
Design and conduct new employee orientations.
Administer and explain benefits to employees, serve as liaison between employees and insurance carriers.
Work with union representative to resolve labour relation issues.
Recommend, develop and schedule training and development courses.
Provide advice, assistance and follow-up on company policies, procedures, and documentation.
Coordinate the resolution of specific policy-related and procedural problems and inquiries.
Recommend, develop and maintain human resource data bases, computer software systems, and manual filing systems.
Develop and recommend operating policy and procedural improvements.
Design and Develop job analysis and job description.
Couching the human resources team.
Facilitated all training programs and department meetings.
Extensive experience with recruiting personnel for highly qualified positions.
Documented all employees' training. Interacted with all personnel, from executives to employees on the manufacturing lines.
Supported director and manager of human resources in the administration of benefits, payroll, and other human resource activities.
Assisted with recruitment and employment activities to include requirements gathering from senior staff, sourcing, application/resume screening, interview scheduling, and reference checking.
Conducted staffing interviews, background checks as well as presented job offers.
Managed administrative functions within department to include assisting HR Manager with recruitment, hiring, and completion of new-hire administration processes.
Key accountabilities:
Recruitment & Selection.
Training & Development.
Total Rewards (Compensation & Benefits).
Employee Relations.
Performance Management & Evaluation system.
Organization & People review & Succession Planning.
Admin & Personnel.
Business Administration, Human Resources Management, Economy, Cost Accounting, Financial Accounting.