Administration Supervisor
Nile Sugar Company
Total years of experience :22 years, 1 Months
1.Factory’s administrative supervisor, which include but not limited to:
a. Supervise day to day activities of the factory’sadministration duties.
b. Auditing the expenses and the invoices related to the factory's hotel, meals, and employees’ transportation.
c. Administer the purchasing of the admin related issues including issuance of the purchase requests and follow up the purchasing process.
d. Managing the factory’s restaurant technically and financially.
e. Administer the distribution of the employee’s uniform..
f. Administer the distribution the factory’s employees’ daily meals.
g. Managing the daily transportation process for employees.
h. Handling day to day activities related to the xpats working in the factory (per diem, meals, transportation, and hotel reservations).
i. Possess the admin department’s storekeeping.
j. Supervise all the admin related operations for the company’s farm (8000 Acre in 3 locations in Wadi Elnatroun).
k. Assist in monitoring the use of office supplies and stationary.
l. Supervise the cars’ licenses annual renewal and the issuance of the new vehicles.
m. Prepare the annual budget for the Administration dept. and follow up the expenses in monthly basis.
n. Payment of the monthly utilities bills.
o. Managing the factory's hotel (48 rooms) which the xpats stay during their projects in the factory.
2. Some HR duties including:
a. Id cards issuance.
b. seasonal employees recruitment.
c. Maintain an updated recruitment database that ensures quality personnel.
d.Supervise and set recruitment strategies, candidates’ interviewing process, and participate in the final selection decision.
e. Reallocate employees according to education, work experience, qualifications and skills to their most suitable job positions with input from the functional managers.
3. Finance Duties:
a. Prepare the monthly invoices for hotel.
b. Review and approve the suppliers invoices.
c. Coordinate with procurements in regard with the invoices of the suppliers and match it with the warehouses receivings.
Liaised with the Egyptian Ministry of Foreign Affairs for all the Embassy's correspondences related to the Admin. Work (cars, Airport passes, residence visas, dip IDs, importing and exporting personal effects…etc.).
• Properties assistant manager, handled all the maintenance calls for the embassy's properties.
• Responsible for some human resources tasks (recruitment process - managing the performance appraisal system - managing the training activities - supervising the personnel department - giving the approval for the leaves and permissions of all departments).
•Provides secretarial and clerical assistance which includes preparation of word documents, excel sheets, power point presentation Internet research and translation of documents from English to Arabic and vise versa.
• Managed and maintained the office equipments.
• Supervised and trained the drivers (4 persons), Security officers (4 persons), messengers (2 persons) and maintenance boy (1 person).
• Travel officer, handled all the travel arrangements (advances and acquittals).
• Organized the Embassy's major events (Public Diplomacy Conference in Dec. 07, Australian Film Festival on Nov. 07 and the celebration of 75th. Anniversary of the Australian-Egyptian cooperation in Antiquities).
• Occupational health and safety (OH&S) officer.
• Purchasing (ordered the office's supplies either local or overseas and business cards).
• Handled the monthly payments of the utilities.
• Handled the payments of the telephones (landlines & mobiles).
• Worked as a cashier/accountant for 8 months (money collections, banking, payments, end of month report, medical reimbursements…etc.).
• Processed the payments of the vendors’ invoices.
• Processed the employees invoices for their contributions (phone calls, voicenet, ...., etc).
• Assisted in the preparation of annual financial report.
• Handled the hotel reservations for visitors, meetings and conferences.
Supervised the company's drivers (6 persons), security guards (5 persons) and workers (11 persons).
• Maintained the monthly report of attendance (time sheets) for all the company's employees (130 persons).
• Managed the company's vehicles (orders, trip management and maintenance).
• Managed governmental affairs (Cars and driver licenses for Egyptians and Foreigners, Work permits, visas…etc.).
• Managed sending shipments outside Egypt with courier companies (FedEx, DHL, UPS …etc.).
• Handled all incoming calls (12 lines) to direct it to its destination.
• Made all outgoing business calls to all users, supervisors and managers.
• greeted and assisted visitors, and handled general administrative duties, such as filing, faxing, copying and mailing.
• Analyzed and controlled the calls cost to meet the cost reduction policy.