Executive - Administration
FUTURE SYSTEMS
Total years of experience :26 years, 0 Months
•Managing the affairs of the Managing Director office.
•Handling correspondence on behalf of Managing Director.
•Responsible for requisition & maintenance of office equipment including furniture & fixture.
•Responsible for printing of office stationeries, including envelopes, letter heads & business cards.
•Responsible on renewal of license on medical insurance & company vehicle insurance
•Handling sales support i.e. L/C’s, Agreements, Bank Guarantee’s, credit limit & shipment handling etc.,
•Monitoring & supervising the day to day air operations.
•Coordinates with the supplier for handing over the shipment documents to the freight forwarder for shipment clearance.
•Coordinates with the sales department for procurements of materials on request based.
•Coordinates business travel & hotel arrangement for Managing Director & employees on business visits.
•Liaise with the building management on matters like car parks, maintenance safety etc.,
•Maintains total confidentiality of the Managing Director office
•Preparing the Expense report for the business trips & compiling of minutes based on the inputs / reports from department.
•Appointed as Quality Management Representative for ISO
•Ensure the correct and smooth flow of paperwork to relevant departments and personnel
•Generating Monthly Attendance report
•Maintains employees records
•Managing the affairs of the Area Director of Finance office
•Preparing the Expense report for the Business Trips
•Preparation of Itinerary for the VIP arrivals
•Assisting in the travel plan
•Managing Management Meetings - Compiling of minutes based on the inputs/ reports from department
•Coordinating with the travel agent for the employee tickets
•Coordinating with the bank for day to day transactions
•Preparation of budget materials & the process involved in budget execution
•Preparation of vacation schedule for the department
•Preparation of duty roaster for Manager on Duty
•Preparation of Month End Reports
•Receives, opens & sorts departmental mail
•Maintains complete & accurate filing systems of records & general correspondence
•Maintains total confidentiality of the department
•Ensure the correct and smooth flow of paperwork to relevant departments and personnel
•Rules & Regulations - Upkeep and implementation & monthly
Attendance report
Period: February 2008 - January 2010
Designation: Acounts Receivable.
Job Responsibilities: Report to the Area Director of Finance (4 Hotels in Egypt & 1 in Saudi Arabia)
•Receive payments by cash, checks, credit cards, vouchers/ automatic debits
•Issue receipts, refunds credits or change due to customers / Front office staff
•Compute & record totals of transactions.
•Issue of paid out to Front office staff
•Remit Cash/ Checks in the bank on daily basis
•Resolve complaints related to Customers/ Front office staff
•Refund cash for over payments from customers with prior approval from Director of Finance
•Keep track of Foreign Exchange Rates
•Exchange Foreign Exchange money on weekly basis
•Keep periodic balance sheets for amounts on daily transactions.
•Issue of salaries checks to the staff
•Preparation & Submission of summary reports related to General Cashier, Foreign Exchange on daily basis to Director of Finance.
•Report to General Manager.
•Handling Accounts day to day cash transaction and preparing weekly report, disbursement and final settlement of outgoing employees
•Responsible for new purchase of office items/ equipments
•Preparing quotations for Sales & Serivce departments
•Managing the affairs of the Management office
•Weekly Management Meeting - compiling of minutes based on the inputs/ reports from dept/ regions.
•Mailing - Channeling for distribution/ corporate communications
•Corporate matters - interaction with Embassies, CII, IGCC, and other organizations
•Co - ordination, interaction with the headquarters for the affairs of company as a subsidiary and other R&S offices worldwide
•Updating the information of R&S offices worldwide
•Meeting - Annual, General, special/ half-yearly - its convening by circulars, agenda & organising them
•Maintains total confidentiality of all matters relating to management
•Ensure the correct and smooth flow of paperwork to relevant departments and personnel
•Fixing up meeting with the customers for important projects
•Handling itenary during visit of Managing Director, Chairman and delegates from Germany
•Organizing meetings, seminars, conference and travel/ arrangements (Local & International), Hotel bookings
•Generating Monthly Attendance report of each department
•Dispatching R&S News and Mailers to the customers
HR - PERSONNEL MATTERS:
•Recruitment procedures, Offer of Appointment, Appointment letters, confirmation, increment, Staff Agreements, Surety Bonds and maintenance of records
•Training - Local, National by outside agencies, Standard training program of Munich, Singapore, interaction, invitation, travel accommodation, visa, and FE
"B" GPA Achieved