Accounts Officer
Malaysia Airlines
Total years of experience :13 years, 6 months
•To take charge on reporting and settlements of all sales channels in the region.
•Raising payments to vendors and follow through the complete process.
•Cash Book and Bank Reconciliations.
•Creating and maintaining excel spreadsheets (advance excel).
•Monthly Financial Reports.
•Assisting with Credit Control issues and following up on settlements.
•Updating MH sales in ERP (E-Travel2000).
•Request for BSP activation of Agents.
•Acceptance of RAA, ACM and ADM from the Agencies.
•To abide strictly by company procedures and control measures.
•General financial and administrative duties that may arise.
•To undertake any other duties and projects at the request of the GM.
•Handling Airline Accounts.
(Oman Airline, Kenya Airways, Yemenia, China southern, JAT Airways, Royal falcon, Kam Air, Nas air, Air Blue, Iran Asseman Airline, Indigo, Rwand Air, Malaysia airline)
•Preparation of Sales report on Monthly & Fortnight basis.
•Preparation of Statement of accounts.
•Preparation of Credit Notes for the GSA Commission on monthly basis.
•Verified all airline commissions due and processed month end payments and reconciled commission.
•Preparation of Debit Note for the various other services provided - eg. Visa/Holiday bookings etc.
•Checking of deal codes for the given airlines.
•Uploading of sales in ERP for the entire branches.
•Reconciling the sales of Indigo, Nas air and other airlines sales on fortnight basis.
•UCCF submission to all the airlines.
•Preparation of the Receipts for all the payments received for Indigo top up and top up their accounts accordingly.
•Follow up with the airlines for settlement of various pending invoices.
•Settlement to Dnata, Dubai Airports and other services invoices as requested by the airlines.
•Preparation of payment vouchers and processing same by checking the supporting documents, bills and making cheque and cash payments, coding the vouchers with cost centre and account codes and entering into e-travel (Oracle ERP) system.
•Posting of the customer receipts in the Debtors Ledger & allocation of receipt to get the proper ageing analysis statement.
•Receipting of cash and debtors collections by reference to the cash book and debtors ledger to ensure the receivables are accurately reflected in the financial statements.
•Forward the sales Invoices to all local & outstation Invoices on fortnight Basis along with the summary of sales to the GSA.
•Checking of all Daily sales reports of all locations for completeness and accuracy in respect of applicable commission rates, taxes, fares, rebates.
•Application of creditor’s settlements in the payables ledger by selecting the dues as per references given on the statements received from leisure suppliers, to reflect the payables in the financial statements.
•Carrying out corrections (re invoicing) for invoices which are issued on cash basis instead of invoicing as credit invoices, to ensure accurate recording of debtors as per requirements of finance department
•Payment to Airline on monthly Basis & fortnight wise
•Dispatching monthly statement of account to airline.
•Respond to queries by telephone or in writing.
•Assist in Audit Closing and reports.
•Analyze, reconcile, balance and maintain accounting records.
•Maintain listing of accounts payables.
•Maintain the general ledger.
•Bank Reconciliation.
•Performed other front office job duties as assigned.
•Individual handling of branches.
•Handling of Accounts receivable and Account payables.
•Preparation of the Receipts for all the payments received from the local & outstation customers and updates the same in e-travel (Oracle ERP) system.
•Preparation of Sales Report.
•Processing of refund.
•Preparation of Multi bank receipt in e-travel (Oracle ERP) system.
•Preparation of debit and credit note.
•Reconciliation of sales for various airlines.
•Preparation of various invoices.
•Closing of Accounts on fortnight basis.
•BSP Reconciliation.
•Acceptance of ADM’s and ACM’s from BSP.
•Preparation of Petty cash.
•Maintaining stock provided by airline like Marhaba and other airline Vouchers.
•Updating Sales in e-travel (Oracle ERP) system with a proper commission, fare and taxes.
•Answer verbal and written inquiries about accounts payable and receivable.
•Assisted with high phone call volume in the reservations office as needed.