Admin HR IR Officer (AM Admin HR IR)
Shangrila Food Pvt Ltd.
Total years of experience :16 years, 9 Months
Recruitment & Selection
• Recruitment planning
• Advertisement
• To build a pool of resumes
• Initial Screening interviews
• Short listing with the coordination of concerned H.O.D
• To get filled employment form, by short listed candidates
• To arrange interviews
• To prepare offer letter if permanent
• To prepare contract if contractual
• To complete the documentation
Training & development
• Orientation to company & staff
• Conducting training of Intraweb (My documents & My portfolio)
• Receiving training request forms
• To arrange trainings & trainers
• Correspondence with institute
• To evaluate trainings
• Maintaining training record
Administration
• Manpower planning according to future production planning & forecasting
• Manpower budgeting
• Labour Hiring & Firing
• Labour interviews
• To maintain Labour interview ratings
• To prepare contracts of Labour
• To deal with service providers (vendors)
• Maintain attendance system (TIS, HRMS)
• Supervise Pest activities to ensure that the job is done properly
• To prepare pest & housekeeping plan
• To receive civil work (work orders)
• To input work order in system
• To item & supplier input in system & get approval through intraweb
• To prepare PR & PO of civil work & get approval through intraweb
• To maintain inventory of consumables in system by inputting issuance
• To receive quotations from different contractors of civil work
• To negotiate the rates and to give the go head to contractor
• To supervise the civil work
• To supervise the kitchen /canteen related activities
• To monitor CCTV & Security system
• To prepare kitchen & janitorial budgets
• Member of first aid & disaster management, managing team
• Internal auditor of ISO (QMS/FSMS)
Industrial & Employee Relation.
• To deal with labour, Civil defense, EOBI, SESSI & SWWB.
• Responsible for audits (SESSI, EOBI, ISO, & Internal Audits)
• To handle grievances of staff & labour
• To maintain disciple with in company
• To take action against misconducts of labour as per law
• To prepare notice such as festival holiday, minimum wage as per law
• Responding to all letters received from EOBI, SESSI, Labour Directorate, with the consultation of legal advisor
• To conduct exit interviews
Compensation & Benefits
• To maintain Payroll system
• To input leaves of permanent staff
• To input compensatory leaves
• To input advances
• To input loans as per request received from employee
• Preparation of salary
• To prepare contractors payroll
• To forward leaves, loans advances requests for approval through intraweb
• Preparing bonus & leave encashment payments
• To prepare advances & wages registers
• To distribute advances of labour
• To distribute the salary of labour
• To maintain fuel, maintenance & mobile reimbursements
• To maintain all record\
• To deposit EOBI & SESSI payments
Performance Management
• To design & develop the appraisal form
• To entry the data of employees in appraisal forms
• To distribute the forms to all H.O.D’s
• To receive back the performance appraisal forms
• To enter data into performance database
• To prepare increment / promotion letters
Software's
• Full expert in TMS, TIS, HRMS, Payroll
• Good knowledge of SAP HRMS
• Good knowledge of Inventory Management System for Consumables & Assets
Recruitment & Selection
• To get filled employment form from short listed candidates
• Arranging interviews
• To complete documentation in HR files
Administration
• Assist in Labour Hiring & Firing
• To maintain Labour interview ratings
• Preparing contracts of Labour
• Maintaining attendance system (TIS, HRMS)
Compensation & Benefits
• Maintaining Payroll system
• Preparation of salary
• To prepare contractors payroll
• To forward leaves, loans advances requests for approval through intraweb
• Preparing bonus & leave encashment payments
• To prepare advances & wages registers
• To distribute advances of labour
• To distribute the salary of labour
• To maintain all record
• To deposit EOBI & SESSI cheques
Industrial & Employee Relation
• Preparation of audits (SESSI, EOBI, ISO, & Internal Audits)
• Handling grievances of staff & labour
• Maintaining disciple with in company
• Preparing notice such as festival holiday, minimum wage as per law
• Responding to all letters received from EOBI, SESSI, Labour Directorate, with the consultation of legal advisor