general accountant
Trading company
Total des années d'expérience :7 years, 6 Mois
Core Functions / Responsibilities:
1. Perform and coordinate administrative functions of the Transition and Recovery unit;
2. Create and follow up on signatures of Payment Request Forms (PRFs) and Requests for Payments (RFPs); follow up
with Procurement and Finance units until the costs are reflected in PRISM, and the PRFs have MIGOs and MIROs;
3. Receive, review, and have TAs and TECs of staff members signed; follow up with Finance Unit until the costs are
reflected in PRISM;
4. Process internal travel requests; liaise with the relevant units to get all necessary authorizations; assist supervisors on
any administrative issues, including drafting NVs and letters;
5. Liaise with sub-offices, field staff and partners with regards to financial transfers;
6. Verify beneficiaries’ lists, as required;
7. Create, organize and manage the filing system of Transition and Recovery unit documents and reports
8. Maintain up to date contact lists for the Transition and Recovery unit staff, implementing partners, service providers
and other stakeholders;
9. Maintain accurate, complete and up-to-date information on Transition and Recovery projects;
10. Provide technical assistance to the field teams, collect relevant data and assist in monitoring project implementation.
11. Support in the development of weekly and ad-hoc reports based on up to date information.
12. Perform such other duties as may be assigned.
• prepare assets, liabilities capital accounts entries bye compiling and analyzing account information
• Documents financial transaction by accounting information
• Reconcile financial discrepancies by collecting and analyzing accounts information
• Secure financial information by completing data base backup
• Summarize financial statement by collecting information, preparing balance sheet profit and loss accounts statement and other report
• Prepare payments by verifying documents and request disbursement
• Keep liaison with internal or external auditors dealing with financial irregularities as they arise
• Keep liaison with banks and conduct monthly reconciliation banks statements
• Prepare bank deposit
• Conduct daily matching with cash and insure all cash operations are accurately made
• Maintain up-to-date billing system
• Follow up, collection and allocation of payments
• Carry out billing, collection and reporting activities according to specific deadlines
• Reconciliation of accounts
• Monitoring customer account details for non-payments, delayed payments and other irregularities
• Maintain accounts receivable customer files
• Follow established procedures for processing receipts, cash etc.
• Investigate and resolve customer queries
• Process adjustments
• Organizing a recovery system and initiate collection efforts
• Communicating with customers via phone, email, mail or personally.
• Accomplishes finance and companies mission by completing related results as needed
1. Receive all invoices from Admin Unit "Registry"; Split original invoices from the supporting documents & scan them.
2. Assist in upload newly received invoices into Invoice Tracking system for the Service
Support/Programme/Service Delivery Units.
3. Archive Original invoice in box fills for all Units.
4. Check rejected invoices by spending unit and stamp with reject stamp for all Units.
5. Follow up pending invoices in ITS with other units, and within Finance unit for the
approved invoices for the Service Support/Programme/Service Delivery Units.
6. Follow up rejected invoices and make the requested corrections or reject them definitively for deletion by the Finance Officer.
7. Update Spending unit on the payment status and follow up with the finance staff for smooth process for the Service Support/Programme/Service Delivery Units.
8. Preform other duties when requested.
9. Alternate for His colleagues during their leaves
10. Back up other Business Support staff during leaves.
1-Ensure all backup paperwork is present and accurate for reimbursements and advances
2-Review all amounts, codes and verify arithmetic accuracy
3-Verify documents against ADRA and donor regulations and explain cash procedures to the clients;
4-Reports of any irregularities immediately;
5-Follow-up and compare the Bank Statement and Reconciliation.
6-Review payment vouchers and supporting documentation to ensure compliance with ADRA’s financial guidelines
7-Maintain advance vouchers and ensure the advances are acquitted in a timely manner
8-Ensure that safe cash funds are always sufficient in both currencies
9-Report daily Cash balances to the team
10-Participate in cash flow plans
11-Ensure Cash counts are done each time payments have been done
12-Ensure all ADRA related Payment Vouchers are handed over complete to Accountant for further processing
13-Track on opened advances and flag pending ones
Job Responsibility
1-Assist with preparation of the budget.
2-Implement financial policies and procedures for the project.
3-Implement and maintain cash controls.
4-Implement maintain and reconcile the general ledger
5-Prepare and reconcile bank statements.
6-Establish and maintain supplier accounts and Processes supplier invoices.
7-Maintain the purchase order system
8-Ensure data is entered into the system daily basis.
9-Issue cheques for all accounts due.
10-Prepare monthly financial statements.
11-Prepare quarterly reports and report on variances.
12-Assist with the annual audit
13-Maintain the computerized accounting system
14-Maintain financial files and records
15-Issue, code and authorize purchase orders
16-Reconcile the accounts payable
17-Prepare journal summaries
18-Reconcile the accounts receivable
18-Compile source documents
20-Issue receipts vouchers.
21-Oversee financial management of the Voucher Project and provide support to the Finance Manager on financial issues
• Assist AFC in maintaining complete books of accounts, as per SCI-Y CO Finance Manual.
• Assist AFC in verification of all payment claims to ensure compliance of SCI-Y policy & procedures, valid Scheme of Delegation, SCI-Y Donors compliance requirements, In-country law and any other official regulatory authority.
• Ensures that all payments should have complete authorization of respective Budget Holder as per SCI-Y Scheme of Delegation.
• Assist AFC in maintaining Asset & liabilities monthly schedules & reconciliations & ensure that all balances are reconciled with Financial Management system (FMS).
• Assists AFC to monitor cash & bank flows on daily basis and maintain close coordination with financial institutions to ensure smooth cash flows.
• Assist Area office & CO Finance teams during Internal & external audit, donor specific audit, any authorised third party review of financial records.
• Familiar with Award Management System (AMS) & utilize it to understand donor financial compliance requirements.
• Assist AFC to strengthen internal controls & internal controls environment.
• Actively participate in Budget vs. Actual review meetings.
• Assists AFC in maintaining working relationship with SCI-Y Implementing partners.
• Prepare/review Bank and cash GLACOS, financial data entry on daily basis.
• On monthly basis follow-up prepayments (like rent, Internet service……..etc.) and manage schedule on FMS.
• Preparation of staff monthly salary cost allocations whilst close coordination with Human Resource (HR) and CO finance.
• Prepare monthly bank reconciliations for all Bank accounts.
• Follow up to receive field offices weekly financial reports in a timely manager & review for completeness & accuracy.
• Assist AFC in tracing of all balance sheets accounts on monthly basis and at the end of each award.
• Assists Area Finance Coordinator in submission of all Internal & external financial reports in a timely manner.
• Review the official e-mails on a daily basis, respond to queries from suppliers and colleagues in a timely and appropriate manner, also ensures that any critical issues should be raised with the line manager at the earliest opportunity.
• Ensure that reporting position to this post fully comply with SCI-Y policy & procedures and arrange on / off job trainings to grow skills in the area of financial management.
• Escalate any noted financial risks / fraud / dishonesty activities directly to Area Manager and Country Finance Director.
• Also responsible for professional direction / delegation / supervision / accountability of reporting staff as per Job Descriptions or any official documentation.
1- Conduct comprehensive review and verification for vouchers and other supported Documents before process them in Accounting System
2- Conduct Accounting Entries cash/Bank on Daily Basis
3- stamp on vouchers cash /bank to confirm the payments and avoid the duplicate payments
4- prepare bank reconciliation statement on monthly basis and tackle any discrepancy it might be arise between bank balance in bank statement and cash Balance in accounting system
5-Conduct cash physical count on daily basis and reconcile any difference between cash balance in generated in the GL with consolidated statements
6- follow up checks with the banks on daily basis
7-archive all Financial transaction Hard copies and soft copies in proper way for easy reference
8- Conduct comprehensive Auditing for Financial transaction which created by other Sub- Delegations and rectifying any Accounting errors or misstatement and provide recommendations based on mistakenly Accounting errors discovered during the auditing period
9- follow up Advances and imprest Accounts pertaining to staff members until to be cleared
10- prepared Accurate and reliable Donor Financial Report on monthly basis
11- performing others Duties Assigned by Management
1-support program unit in preparation and Monitoring project Annually budget
2-Conduct comprehensive verification exercise for Vouchers and Financial Documents before process them into Accounting System
3-Conduct Day-to -Day Daily Accounting entries and posted them to related Accounts in general ledger and drawn proper trial balance
4-keep liaison with banks and prepare Monthly bank reconciliation statement and reconcile and discrepancy it might be arise between bank statement and Bank Balance in Accounting Organization's records
5- insure all cash Available in hands in secure and in safe place
6-reconcile and discrepancy between Cash Available in hand and cash balance booked in the Accounting records
7-produce high quality implementing partner Financial reports on quarterly basis
8-received goods and Supplies into warehouse and reconcile any difference against waybills
9-prepare payroll statement on monthly basis in compliance with policy and guidelines of Organizations and according with Yemenis tax laws as well
10-prepare checklist for fixed Assets as Appropriate and Conduct depreciation entries
11-undertake physical Cash count at regular intervals
12- perform other duties According to Management request
Handling the classification and updating of receivables and in a manner that's ensures the proper recording and up-keep of company income.
• Preparing age analysis for debtors as well as bad and doubtful debts calculation and passing the necessary entries.
• Maintaining client relations, in terms of payment invoices, variation orders, credit, contractual terms..etc. inline
with relevant company financial policies.
• Processing employee expense claims and following up on their disbursement, under the supervision of the Finance Manager.
• Handling daily bank transactions, in terms of cash deposits and withdrawals, in addition to preparing all correspondence required in that regard
• Maintaining accounts payable and insuring the proper records of suppliers invoices as well as payment and preparing monthly age analysis for Creditors.
• Maintaining and continually updating company financial records on periodical basis, using written as well as
electronic media utilized at the company.
• Overseeing stock keepers and pursuing inventory physical count on monthly basis and proceeding the necessary journal entries for inventory shortage and surplus.
• General Ledger management - Reviewing and making journal entries, correcting errors, & reconciling sub ledgers with GL.
• Preparing monthly reports to the Management, such as Sales Report, Income Statement, Expenses, and Cash Flow Statement etc.
• Preparing Analysis reports such as, Break Even Point Analysis, Ratio Analysis, and Trend Analysis Etc.
• Providing vital data for managerial decision making.
Preparing monthly Payroll, tracking employee's vacation, tickets, allowances etc.
• Performing other duties related to the position as assigned by the Finance Manager
qualifications: • Bachelor degree in accounting - university of Aden-Yemen republic • Secondary school: - Aden 2002-2003-yemen
