Business Planning Supervisor
Guinea Alumina Corporation
Total years of experience :19 years, 6 months
Structure business planning process framework:
• Structure a business planning process that provides insights to senior leadership on the confidence level of achieving Strategy.
• Clarify roles across the business planning process, identify gaps and suggest improvements.
• Define triggers to review business plan in accordance to the risk exposure definition.
• Annual 5-year plan: define the details on how the operation will deliver on the LOM, RDP and Strategy within a three-year time span - includes measure, milestones and critical tasks
• Monthly rolling forecast (18 months): Operating master schedule update to provide the ‘best estimate’ based on latest information (headwinds & tailwinds to date and opportunities & challenges to go)
• Annual 1-year plan (budget): defines the details on how the operation will deliver on the LOM, RDP and Strategy within a one-year time span - includes measure, milestones and critical tasks, which defines GAC’s remuneration parameters for the year ahead.
• Weekly work execution plan (6 weeks): defines planned work package and committed schedule that will guide operational work/task assignment execution according to Operating model principles
Financial Performance reporting:
• Support the consolidation of the Green Book financial reports (expenditures curve, contingency report, project execution cost overview, operation cost breakdown.
• Prepare analysis and evaluation based on current performance and provide forecast inputs.
• Improve current financial reporting processes and accountabilities.
• Monthly Expenditure report, GAC Owner’s cost reporting & presentation for the CEO.
Tech-economic analysis and scenario selection:
• Support the organization to design business cases for financial evaluation.
• Develop financial models that bridge technical input parameters and commercial factors (including balance sheet and cash flow detail) to facilitate scenario modelling and support the management of uncertainty in critical project or material operating decisions.
• Support and development of standardized models for RDP/LOM as well as business plan evaluation.
AUTHORITY/ DECISION MAKING:
• Indirect output authority on defining GAC’s Business Planning and Sales & Operational planning process framework.
• Indirect output authority on the GAC’s scenario analysis and selection.
• Direct input authority on GAC valuation model.
IBP - Integrated Risk Management team
• Indirect output authority to propose business planning scenario options
• Advisory authority on identification of treats and opportunities
• Influence capital allocation prioritization across GAC
PMO - Programme management office
• Auditing authority regarding the alignment with the elements of the PMO green book
• Direct output authority on defining “trigger points” that should trigger Business plan and or Investment case reviews.
IBP - Business Improvement team
• Advisory authority on Operating model roll-out.
• Direct inputs authority on Execution management plan.
• Cross functional support on Routine management procedure & tools implementation.
Operations, Project, Technical, Safety, Environment, Corp Affairs, Marketing, Finance, Commercial and Human Capital
Indirect output authority on process design of the other departments to ensure alignment with the overall GAC business planning process framework
Advisory authority on other areas 5-year and 1-year plan definition
Authority to audit and escalate business plan misalignment across functions.
Reporting to the LEFA Nordgold Process Manager, working closely with the Tailings Facility design consultants Knight Piesold Ltd and in-house construction team to ensure that the ongoing construction of the Tailings Storage Facility (TSF) at both operations meet world class quality standards. Participate key stakeholders to develop the Life of Mine tailings strategy and plan, as well as maintaining best practice tailings deposition and management systems.
• Coordinate TSF project management activities, resources, equipment and information.
• Ensure that the tailings deposition systems are constructed and operated within life of mine (LOM) depositional requirements.
• Overseeing interactive development of Tailing Storage Facilities final design drawings and documentation through to effective communication to the construction team.
• Overseeing that required tailings deposition infrastructure, methods and operations as well as embankment design work is completed on time and in line with LOM operational requirements.
• Understanding overall requirements for timing of construction activities in order to meet operational requirements.
• Compilation of all required reporting including daily, weekly and monthly monitoring reports, monthly stewardship documents and annual construction reports.
• Regular monitoring of the performance of any geotechnical structures, observing and reporting on effectiveness of maintenance of all TSF facilities.
• Verifying that operational freeboard (including factors of safety), storm water channels and access routes are properly maintained and reporting to Operations management any remedial actions that are required.
• Managing the TSF risk throughout the mine life cycle, developing corrective actions to mitigate risk and monitor implementation of corrective actions.
• Assign tasks to internal teams and assist with schedule management.
• Analyze risks and opportunities to be taken for the best completion of the construction.
• Oversee TSF project procurement management.
• Act as the point of contact and communicate project status to all participants and stakeholders.
• Liaise with Legal and Contract departments to issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
• Liaise with geotechnical laboratory to undertake all the tests and assays needed on the material source used for the construction.
• Create and maintain comprehensive project documentation, plans and reports.
• Participate in local community (surrounding the TSF areas) issues troubleshooting.
Report to the Chief Financial Controller / Finance Manager
• Control over capital expenditures, estimates and follow-up on same together with Asset delivery team and other stakeholders.
• Ensure that Capital projects are driven in accordance with overall strategies and policies set out and envisioned by the Nordgold.
• Provide cost control service on projects/assets by performing effective cost control measures, forecasting and through accurate reporting to enable decision making by Project Managers.
• Review the projects investment cards & submit for corporate approval.
• Set up a control base from estimate.
• Implement effective cost control measures.
• Populate cost report with risks, commitments, expenditure, variations.
• Carry out cost validation and reconcile cost report with accounting information.
• Prepare monthly project cost reports, monthly & Quarterly forecasts and annual budgets following close liaison with project and functional managers.
• Participate in the review of project cost and status reports.
• Day to day project cost monitoring.
• Track Major components equipment usage and projection.
• Review and treat Capital purchase invoices.
• Provide timely advice to project managers of changes in forecast to complete that could impact performance of project or capital spend.
• Interface with other departments to ensure timely submission of information of all Capital issues.
• Interface with Shared Service Center (SSC) on project accounting information and cash flow forecasting.
• Review capital items inventory book and reconcile with the accounting balance on monthly basis.
• Conduct individual report on major projects, like PCRs’ (Mining Fleet Major Components Replacement).
• Track, analyze, and control the cost of HME (Heavy Machinery Equipment) on weekly basis to make sure week-to-week forecasting expenditures is on-budget.
• Report to Business system Manager/ General Manager.
• Manage Continuous Improvement Projects, such as:
• Tactical use of Continuous Improvement tools such as:
Lean six sigma, Flowcharting, Value-stream mapping, Cause and effect analysis, 5 S, Kaizen team building, Kanban pull system.
• Assessment and diagnosis of problems from a process, functional, and cultural/people perspective.
• Overall responsibility for process improvement within an office environment.
• Identifying and implementing improvement plans.
• Provide expertise and support to operations with the objective of improving quality and
increasing efficiency through the deployment of Kaizen events, and other ABS sub- systems.
• Training and coaching employees during execution of improvement plans.
• Create a self-sustaining continuous improvement culture within national workforce.
• Analyze the efficiency of the productivity and eliminating waste.
• Site coordinator for SAP ERP implantation,
• Liaise between Bearing Point and the Business Unit Managers, from the conceptual design, development of the System to the implementation, including training coordination for both the Key users and end-users of SAP ERP.
• Reporting to Plant Manager
• Plan and conduct training program for Plant operators.
• Review and/or develop Standard Operating Procedures (SOPs’) in conjunction with technical training modules for plant operations.
• Develop lesson plans and conduct training courses on various shifts and time schedules to meet the needs of the Team.
• Run / supervise all Training courses (theory, practice in the classroom & infield).
• Provide training on troubleshooting and analysis of operational systems utilizing SCADA, Operational Database Management Systems, and other treatment plant related data.
• Manage and update Skills Matrix for the plant operators.
• Perform job competency assessments by observing the demonstration of knowledge and skills.
• Liaise with Health & Safety Department in elaboration / revision and the implementation of the Safety procedures and tools (like Work Permits, Job Safety Analysis, etc.).
• Work with the Training Departments to achieve maximum training for the process Plant.
• Work with management to identify training requirements for plant staff.
• Report to the Plant Superintendent.
• Run 6 Mtpa Plant operations on safe operating procedures.
• Supervise plant operations such that optimum plant performance is maintained safely at minimum sustainable cost.
• Lead/Supervise all plant operation teams/shifts to maximize plant throughput and recovery at optimum costs and in accordance with established operating procedures and metallurgical guidelines and ensure production targets are met.
• Set daily/weekly/monthly objectives and communicate them to employees.
• Check production output according to specifications.
• Organize workflow by assigning responsibilities and preparing schedules.
• Train new employees on how to safely use machinery and follow procedures.
• Train new employees on how to safely use machinery and follow procedures.
• Enforce strict safety guidelines and company standards.
• Enforce safety policies and procedures (both in-house and regulatory) to decrease the potential for employee injuries on the job.
• Ensure all resources and assets are used efficiently and correctly.
• Submit internal Work Orders for equipment failures to the respective maintenance team related.
• Operate and control whole Process Plant by SCADA system (Supervisory Control and Data Acquisition).
• Responsible for the optimization of the process flow.
• Monitor and control all process parameter conditions such as flow rates, pressures, temperatures, levels, etc. through displays and trend logs.
• Communicate with field operators for parameter adjustments in field.
• Makes minor plant adjustments when necessary and reports any serious faults to the Supervisor with appropriate remedial actions, implements immediately the approved actions, procedures and standard emergency responses.
• Takes immediate corrective actions to limit risk to personnel, plant equipment and production during emergency situations.
• Monitor & Control the usage of raw materials, chemicals and other plant utilities effectively to an optimum level in safe manner.
• Ensure the safe shutdown, isolation and blow down of relevant Section / plant during emergency situations.
• Assist in studying the problem and issues arising in the operation and process to identify suitable remedial measures.
• Identify and investigate the faults and inform the concerned departments / section, for remedial action.
• Adhere to Company’s HSE policy, standards and approved operating procedures while performing the duties / tasks.
• Perform other related duties as assigned by Supervisor such as taking part in training / developing new recruits / implementing orientation programs, preparing necessary reports, plant shutdown and startup procedures, etc.
• Ensure production targets for units are met.
• Report to the Stores, Finance, and Plant Managers
• Make inventory control and schedule the new purchases.
• Check received stock against Invoices.
• Manage space and determine storage methods according to the manufacturer's guidelines and Company safety procedures.
• Maintain the filing system and stock records as per Company procedure.
• Follow-entries and exits.
• Filling stores requisitions and recording in the computerized system (ACCPAC)
• Maintain the housekeeping and Keep the items in order.