ABUL BAYAN, Administration and Facilities Manager

ABUL BAYAN

Administration and Facilities Manager

Dubai Financial Services Authority

Location
United Arab Emirates - Dubai
Education
Master's degree, Marketing
Experience
21 years, 11 months

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Work Experience

Total years of experience :21 years, 11 months

Administration and Facilities Manager at Dubai Financial Services Authority
  • United Arab Emirates - Dubai
  • My current job since May 2017

• Responsible for complete Facilities Management and Administration
• Ensure operational aspects are delivered in accordance with the SLA and apply controlled measures to rectify the identified deviation where appropriate
• Develop required procedures for effective management of different services and ensure that they are timely reviewed and maintained for continuous improvement
• Prioritize requests /complaints based on the category to provide swift and appropriate solutions
• Responsible for cleaning and all soft services, which includes management of Reception, switchboard, catering services, office cleaning, landscape and pest control services
• Manage all Hard Services, regular maintenance / PPMs related with all MEP, FIRE system and other engineering issues
• Space planning & Projects - Plan, manage and execute reconfiguration of space and renovation projects (end to end Project management) based on the business requirements along with management of seating plans, internal moves etc.
• Risk Management and Risk Register, carry out Risk assessments to identify and record different categories of risks and implement sustainable corrective actions to mitigate them
• Initiate cost savings, focus on value engineering to reduce cost base
• Plan & Manage budget, LPO’s/invoices and provide budgetary analysis information to assist in annual budgetary and forecasting processes.
• Team management and development, Lead, recruit and conduct regular training / toolbox sessions to deliver services in the most efficient and effective manner
• Ensure Objectives, Performance Reviews and Job Charts are completed as per company policy
• Source, Negotiate and manage all Contracts & Contractors as per the SLA’s & KPI’s
• Manage and maintain company Asset and carry out annual asset inventory & verification
• Responsible for healthy interaction with internal teams, staff or client and maintain good relationship to discharge the consistent, effective and efficient services, support best practices.
• Ensure compliance with all statutory, IMS, office security relevant company / client policies generating a true health and safety culture
• Practice general HSE for health & safety of staff and to maintain good environment in premises
• Plan and initiate Energy and Natural resources saving, Environment management etc.
• Manage Recycle and waste management process
• Conduct service audits and monitor performance with regular inspections and report any non-conformance, unsafe act or unsafe condition and suggest opportunity for improvement
• As Internal Auditor, carry out 14001 EMS & 18001 HSE Internal Audits of the company and also an active member of Business Continuity Management team
• Implementation of best practice in industry complying health and safety requirement to obtain ‘zero’ incident track record for site related accidents ensuring compliance by contractors
• Effective management of company fleet, driver’s and fleet maintenance
• Procurement, manage complete business cycle and supply level to maintain minimum stock availability at any given point of time for all range of products as per requirement and budget
• Actively organize and control store inventory
• Provide all support services, parking system, logistics, archiving, couriers, pubs & subs, business printing, manage executive accommodations, office access, support events and more
• Regularly track CAFM system to ensure timely completion of job cards with stress on priorities

Facilities Manager at mace macro international
  • United Arab Emirates - Dubai
  • October 2012 to May 2017

Consultant - Mace Macro International

Projects - Various Projects including Johnson & Johnson Middle East, Depuy Synthes and Repton School.

Barclays Capital and Barclays Wealth Oct 2012 - Oct 2013
Job Description- Worked as Facilities Manager

Facilities Manager/Service Delivery Manager at Barclays Capital & Barclays Wealth
  • United Arab Emirates - Dubai
  • November 2009 to October 2013

Nov 2009 - Oct 2013: Facilities Manager
Barclays Capital & Barclays Wealth - Dubai
(Manage- Dubai, Qatar & Saudi Arabia Offices from Dubai Hub)

Change of company- mace macro international
Project- Barclays Capital & Barclays Wealth Oct-2012 - Oct 2103

Company- same as above
Current Project- Sky Courts Towers, managing 6 skycourts towers from Nov 2013- Present

Stock & Inventory Control Manager (Procurement & Supply Chain) at Geant Saudi Ltd
  • Saudi Arabia - Riyadh
  • April 2007 to October 2009

Apr 2007 - Oct 2009: Stock & Inventory Control Manager
Geant Hyper Market, Geant Saudi Ltd

Office Manager - Facilities & Administration at Star Private Ltd
  • India - Mumbai
  • March 2002 to February 2007

Mar 2002 - Feb 2007 : Office Manager (Facilities and Administration)
Star Private Ltd, India.
(Formerly worked as Facilities Supervisor)

Education

Master's degree, Marketing
  • at IIMM
  • March 2004

1. MBA -Master of Business Administration from IIMM. Specialization: Marketing 2. B.com -Computers (Bachelor of Commerce with computers)

Specialties & Skills

Facility Management
Service Delivery
CONTRACTS
INVENTORY
Facilities Management
Service Delivery Management

Languages

Hindi
Expert
Marathi
Beginner
Urdu
Intermediate
Arabic
Beginner
English
Expert
Telugu
Intermediate

Training and Certifications

Trained Fire Warden (Certificate)
Certified First Aid/CPR (Certificate)
OHSAS 18001:2007 Internal Auditor - Health & Safety (Certificate)
ISO 14001:2004 EMS Internal Auditor - Environmental Management (Certificate)
IOSH Managing Safely (Certificate)
BSI- EMS Transition course from ISO 14001:2004 to ISO/DIS 14001:2015 (Certificate)
Date Attended:
May 2012
Valid Until:
May 2012

Hobbies

  • Learning new technology, Cricket