General Procurement & Warehousing Director- MBA,SCM
Palm Hills Development
Total years of experience :24 years, 6 months
Principle Accountabilities:
- Monitoring, reviewing and analyzing bids and quotations with suppliers, including the negotiation of service agreements and contracts to promote effectiveness and efficiency.
- Key Approval in process of purchase requests & purchase orders.
- Maintaining knowledge of the market, in addition to current prices and fair rates for goods and service to minimize the total cost of finished products as much as possible.
- Overseeing sources for purchasing supplies.
- Develop a centralized procurement program that adds value and efficiency to the organization
- Serve as the primary contact for procurement related requests, policy and procedure interpretation and alignment by all departments.
- Planning policies and procedures for efficiently, honestly, economically and productively purchasing goods for supply chain operation
- Maintaining company’s procurement budget and streamlining costs.
- Develop, communicate and administer procurement team performance and development plans and appraisals.
- Manage and oversee warehouse team to meet the company projects needs instead of new purchasing and manage the flow of work to maximize efficiency.
Administration Associate Director 2017 -2020
Administration Senior Manager 2014-2017
Administration Manager 2010-2014
Palm Hills Developments
- Managing on daily bases the implementation of planned Administrative tasks & activities to reflect the company needs & prioritize and recommend specific adjustments during the implementation to ensure smooth workflow and quality service level
- Managing the local purchasing (non- technical) negotiating suppliers about the prices of items which should be bought and supervises petty cash expense. To save the company needs and department requests.
- Managing overall company staff transportation & fleet services to ensure smooth workflow and quality service level.
- Preparing scope of work for administrative contracts to ensure that the services are meeting the company needs to facilitate its proper implementation.
- Managing & control company's needs of the stationery to ensure proper and efficient use from the company staff.
Managing and develop administration objectives, action plan, budget and KPIs to ensure that Administration team are alignment with the company strategic goals .
- Preparing administration annual budget and monitoring monthly expenditures to ensure compliance with the approved budget.
- Managing the facilities services to ensure smooth workflow and services reliability just like housekeeping, and security …etc.
- Managing the proper process of maintenance, repair, and replacement of all equipment, machines furniture and fixed assets of the Company to keep it in good conditions to maximize its utilization.
- Supervises the reception area to ensure effective and professional services internally and externally, including telephone answering, receiving of correspondence and greeting customers,
- Ensuring proper management of fax, mail & logistic support, internally and externally, and manages the outsourcing suppliers, such as messengers, cleaners, drivers and couriers.
- Managing the company catering and cleaning services provided.
- Managing and Develop company administration policies and procedures in order to ensure proper documentation and the efficiency of company administrative services.
Managing all Service Administration operations in the company head office just like
(Local purchasing - car fleet -mail &reception services - housekeeping- security
Call center - government affairs - company restaurant- maintenance- landscape)
Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
Oversee the maintenance and repair of machinery, equipment, and electrical
Providing specialized support to other departments and managers.
Planning, organizing, providing leadership and controlling all administrative functions.
Managing quality and cost control.
Managing fields of work which the admin staff carries out.
Ensuring that human and material resources are correctly utilized.
Set goals and deadlines for the Admin. Staff.
Prepare and review operational reports and schedules to ensure accuracy and efficiency.
Analyze internal processes and recommend and implement procedural or policy changes to improve operations.
Plan, administer and control budgets for Admin. Dept.
Providing training and development for Admin. Staff.
Supervising purchase of office supplies, stationery and equipment, furniture, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Responsible for the day-to-day operations and maintenance of facilities (such as general repair etc.) and equipment as well as responsible for layout arrangement and housekeeping of office facilities.
Responsible about (administrators, messengers, assistants, cleaners, office boys, facility workers and drivers) 107 employees represent administration staff in 3 Branches including company cars movements.
Planning, preparing, and revising work schedules and duty assignments according to budget allotments, employees’ needs, problems, workloads, and statistical forecasts.
Receiving purchase requests and searching the best bidders and submit purchase operations with the suitable lowest reputable suppliers to collect maximum benefits to the company.
Saving printings and stationery needs and controlling in dismissing .
Reviewing monthly payables and suppliers invoices and administration fees that spent by staff.
Typing necessary forms such as purchase requests payment orders and vouchers.
Receiving and carrying out general instructions from the administration Manager however, is expected to perform duties.
Consulting with Manager and other personnel to resolve problems, such as equipment performance, service output quality, and work schedules.
Verifying completeness and accuracy of subordinates' work, computations, and records.
Assisting staff, when requested, in their direct procurement of commodities and services.
Continuously kipping in touch with key personnel and co-workers to keep informed of upcoming events/deadlines.
Advising administration staff of regulations, and procedures for the procurement of commodities and/or services
Supervising more than 1176 sites’ guard in coordination with sectors’ supervisors all over Egypt through “Security Operation Center”.
Developing and maintaining sites and switches database information daily
Preparing and processing monthly guards’ payroll with EGP 2, 800, 000 per year.
Evaluating guards performance with the conformance of company regulations, and imposing appropriate penalty.
Cooperating with “Operation Maintenance Center”, subcontractors and supervision room to prevent illegal access to sites and thefts all over the day.
Evaluating Supervisors targets and achievements and report it to senior manager.
Preparing daily, monthly quarterly and annual reports describe developing situation in Numbers and figure to sites, guards legal and illegal access and thefts .
Full charge processing of all accounts payable
Managing all petty cash and office supplies expense accounts
Preparing data processing documents to record encumbrances and payments.
Examineing expense accounts, invoices and other documents for mathematical accuracy, completeness, and procedural correctness.
Preparing cash receipts documents.
Typeing necessary forms in connection with bookkeeping and clerical work .Maintaining files of source documents consisting of invoices, vouchers, cash receipts and correspondence, etc.
Preparing simple financial statements.
Performing other related work as assigned.
• Business Administration MBA – Supply Chain from AASTMT • HR Diploma 2018- RITI - Regional IT Institute • Mini-MBA 2013 • 4 Years University (Ain Shams Univ.) in Commerce Science Accounting section. 1998 • Culture institute for Computer and translation • TOFEL score 520 • 3 months in Accountant and Auditor preparing center • Tax on Income Law Course • Social insurance Law Course • Labor Law Course • Budgeting & Saving online Course • Communication skills training Course • Building team session • Emotional intelligence session • Bullet proof management • Building Engagement • It is All About me • business writing