Regional Head of Deal Operations
IFS
Total years of experience :19 years, 4 months
• Deal Desk Management - Asia Pacific, Japan, Middle East & Africa (incl Australia)
• Deal structuring & support
• Deal review & approval
• Pricing/Price list configuration
• CRM support
• Compliance
• Advising best practices
• Revenue recognition guidance
• Training of Sales representatives and deal desk super users
• Process improvement and documentation
• Coordination with various stakeholders and departments including RnD, license generation, finance, legal, revenue recognition, sales, market unit leads and management teams
• Communication across the region on best practices, new processes, and updates
Key achievements
• MVP award for 2021 - Most valuable player overall for 2021
• Ensure effective month-end closing on set schedule and reporting on HFM
• Review and approve journal entries, bank reconciliations & balance sheet reconciliations and make recommendations to agencies on action items
• Review and compile monthly and bi-monthly VAT/WHT/Tax calculations & reconciliations and liaise with tax consultants/advisors
• Work with local team of Finance managers on consolidation entities for Financial Statements and tax
• Ensure payments are released from the bank for tax liabilities promptly
• Liaise with external audit firms to ensure timely conclusion of audit fieldwork and testing
• Ensure intercompany transactions are captured promptly to avoid mismatches
• Communicate and inform supported agencies of matters arising for decision-making
Key achievements
• All deadlines met and work produced to meet and exceed standards with limited handover and remote working during COVID-19
Ethics and Governance (2019 semester 1), Financial Reporting (2019 semester 2)
Strategic Management Accounting (2020 semester 2)
Ensure SG&A cost is managed effectively by reviewing and monitoring
the shared services accounting and reporting function (including HFM
mapping checks, trend analysis, cost analysis
Financial Planning & Analysis - Analyze data and compile graphical
presentations for management
Monitor sales force effectiveness by sales representative, customer
account against targets set
Monthly forecasting of sales in collaboration with commercial
operations team
Quarterly commission calculations for ME and Turkey
Approvals for business travel, payment approval reviews before
submission to GM, cost approvals, credit limit and credit term
approvals, monthly payroll reviews
Expense report review and approvals against policies
Ensure effective month end closing of assigned entities on set
schedule, including trial balance and trend reviews before HFM
uploads.
Support on audit assignments with Shared Services
Visit customers as required
Support on customer related matters with regards to accounts
receivable
Maintain Hygiene of GL Accounts 160 recons per months (6 entities)
Assist with external audit
Financial Accounting for 3 entities
Inercompany billing management
Payments
Reporting as per set deadlines
Role Details Manage all financial areas of the business, provide support for Purchasing, Logistics and Sales. I also, implement financial processes and checks as well as assist with company startup procedures. Reporting to Director of Sales (Middle East) and Director of Finance (Netherlands). Key responsibilities FINANCE Management of full finance function Reporting - Deliver Internal financial reports, Monthly reporting to Head Office in the Netherlands including holistic Middle East P&L and Balance sheet reconciliations, daily sales reports, Starwood sales and forecast reports Maintenance of financial ledgers and accounting processes Invoicing clients, credit management and debt collection Cash flow management, reconciliations and payments Day to day bookings - accruals, all payments, matching of invoices to payments, bank transactions and payments as well as bank and creditor reconciliations Design formats and formulas for Excel sheets for various business uses Full Finance setup for business startup including processes and best practices Advise management on Finance decisions based on business performance, risk factors and company goals across full P&L and balance sheet. Promote awareness of risk factors and compliance to local laws and regulations during day to day decision making Assistance with budgeting and forecasting PAYROLL AND HUMAN RESOURCES Full payroll function, including claim procedures, leave maintenance, advising management on free zone rules and procedures. Preparation of all required documentation for various uses pertaining to HR within the free zone. IT Setup of Financial Software and correction of software errors - Financial, payroll & general Design forms - Invoice layouts, new account application form, commercial invoice layouts, leave request forms, General ledger recon templates, expense claim forms, salary certificates & pay slip formats Assist with technical advice and implementation of upgrades, hardware and software requirements and network setup Ensure smooth running of office, all printers working and ensuring minimal downtime due to internet and server related issues OPERATIONS Improve business processes Support Procurement & Logistics and Sales function (guidance and query support as well as support on Financial software usage) PUBLIC RELATIONS AND LEGAL PR - Provide assistance on matters pertaining to free zone including HR related and administrative duties regarding new employee signup procedures & company license renewals Review and suggest changes to company procedures manual. Achievements Successful implementation of full finance function and all processes for startup of company Automated, documented and embedded core business processes, record to report, order to cash and purchase to pay processes Identification of system errors and solutions
Operational and reporting function of company-owned sites and related contract sites (9 entities). Reporting function and preparation of month-end General ledger reconciliations for all quarry sites as well as contract sites including review of Site Financial Controller work before posting to ledgers (all sites).
Authorization and processing of all Inter Group Vouchers including charge outs and compilation and follow up on all intercompany and intergroup recons with corresponding vouchering and payments
Preparation and uploading of journals for division head office (including finance lease schedules, stock adjustments, inter-company loan account reconciliations, open order reports, treasury records, provisions and monthly accruals, payroll journals, amortization of intangible assets and scrutinizing GRNI and open order reports)
Reconcile general ledger accounts for month end closing
Ensure properly supported journals received from Site Financial Controllers with relevant signatures as well as review of all journals to be posted. Upload before deadline.
Oversee journals done by assistant accountant
Assistance with month-end closing management reports and file preparation
Completion of forms and scrutinizing of user access and vendor copy requests on Oracle JD Edwards
Oversee bank reconciliations, petty cash transactions and reconciliations
Load or authorize bank payments
Prepare weekly flash forecasts for profit or loss for sites
Compute Value Added Tax due, prepare statutory returns for submission and submissions
Review work done by finance department staff, mentor subordinates and sign off on work done
Handle creditors queries and client requests when necessary
Advise site clerks on company protocol to follow when requested
Redesign and enhance MS Office Excel spreadsheets for efficiency and effectiveness
Provide support to management on ad hoc functions
Serve as trainee accountant in order to complete remaining areas of training as described by the SAIPA logbook for practical experience requirements in order to write the Electronic Simulation Assessments and ultimately the SAIPA Professional Evaluation. Thereafter, provide assistance to partner on preparation of Annual Financial Statements, review of year end files, mentoring of junior trainees and all practice related matters as they become needed.
Data capturing of all day to day client transactions
Drafting of Annual Financial Statements
Preparation of Year end files
Preparation of Management Accounts/Reports
Accounts Payable/Accounts Receivable reconciliations
Value Added Tax reconciliations/returns
Cashbook/Bank reconciliations
General ledger reconciliations
Intercompany loan account reconciliations
Designing Excel spreadsheets for various needs
Monthly payrolls
Maintenance of IRP5 system on Easy-file software for South African Revenue Service including generating electronic IRP5s
Installation and maintenance of software and upgrades
Payroll withholdings submissions
Mentor and train junior trainees
Liaising with clients on queries and outstanding items.
Review year end files prepared by junior clerks
Drafting of Financial Statements after review of files prepared by junior clerks
Submission of completed Year End File for review and finalization
Serve as trainee accountant in order to complete all areas as described by the SAIPA logbook for practical experience requirements.
Data capturing
Switchboard
Value added tax calculations and submissions
Completion of tax forms
Preparation of Annual Financial Statements
Compiling client files
Honours Bachelor of Commerce in Accounting (Hons BCom (ACT)), 2012 Subjects: • Information Strategy – Passed with distinction • Corporate Reporting • Advanced Internal Auditing Applications • Advanced Financial Accounting • Advanced Taxation
Bachelor of Accounting Science (BCompt) 32 modules including: Financial Accounting Management Accounting Taxation Auditing
Matriculated, 2002 Afrikaans (A) English (A) Mathematics (A) Computer Typing (A) (60 words per minute) Science (Physics & Chemistry) (B) Accounting (A). Other accomplishments: Top ten academics Provincial Colours in Athletics Provincial Colours in Netball Wrote for school newspaper