Office Manager & Document Controller
Gila Al Tawakol Electric
Total years of experience :15 years, 0 Months
Tracking all request of quotations for all Sales Branches.
Logging, Coding Ref. for all Documents and request of quotations and Offers.
Prepare all internal memos and archive it hardcopy & softcopy.
Prepare all external letters to clients and contractors.
Follow-up sector e-mail and sending the electronic emails and archive it.
Create Monthly Report & presentation of Comparing amounts of Offers & Orders.
Perform filing and archiving of different kinds of documentation.
Develop and maintain document control processes for efficient management.
CRM System administrator - odoo
Follow up all requests for supervision sites with all internal departments.
Prepare all internal memos and archive it hardcopy & softcopy.
Prepare all external letters to clients and contractors.
Follow-up sector e-mail and sending the electronic emails and archive it.
Responsible for the monthly follow-up to receive time sheet of the supervision teams and submit it to Financial Dept. in order to issuing the invoices and following up till client receive it.
Perform filing and archiving of different kinds of documentation.
Create an electronic log for incoming and outgoing documents and update it daily.
Develop and maintain document control processes for efficient management.
Develop electronic filing and archiving system and technical library for ease of issuance.
Prepare all manufacturing and operation orders
and archive it hardcopy & softcopy.
Prepare all external letters and quotations and new contracts.
Follow-up the e-mail and sending the electronic emails.
Manage received and outgoing documents on the electronic log.
Contact all clients to respond to any potential inquiries from their side.
Organize and scheduling the meetings and appointments.
Perform filing and archiving of different kinds of documentation.
Follow up all requests for sites with all internal departments.
Perform filing and archiving of different kinds of documentation.
Follow-up the e-mail and sending the electronic emails.
Preparing the technical documents and B.O.Q and drawings for the tenders in order to submit it for study from technical office team.
Enter the B.O.Q Pricing and processing all tender documents.
Prepare all external letters to project owners and consultants.
Manage received and outgoing documents on the electronic log.
Prepare and submit the material & drawings submittals for approvals from owners and consultants.
Organize and scheduling the meetings and appointments.
Using MS Project and Primavera as data entry for projects scheduling and printing out to submit it for approvals.
Using and enter project information’s on Microsoft Dynamics ERP.
Perform filing and archiving of different kinds of documentation.
Provide the general secretarial and administration support to the department.
Follow-up the e-mail and sending the electronic emails and translate all incoming emails from foreign companies.
Organize and schedule meetings and appointments.
Prepare and process the company’s introduction and advertising material for presentation.
Coordinate the company’s participation in events and seminars.
Follow up all requests for sites with all internal departments.
Perform filing and archiving of different kinds of documentation.
Follow-up the e-mail and sending the electronic emails.
Preparing the technical documents and B.O.Q and drawings for the tenders in order to submit it for study from technical office team.
Enter the B.O.Q Pricing and processing all tender documents.
Prepare all external letters to project owners and consultants.
Manage received and outgoing documents on the electronic log.
Prepare and submit the material & drawings submittals for approvals from owners and consultants.
Organize and scheduling the meetings and appointments.
Using MS Project and Primavera as data entry for projects scheduling and printing out to submit it for approvals.
Using and enter project information’s on Microsoft Dynamics ERP.
