Purchasing Manager and Materials Control
Drake and Scull International
Total years of experience :10 years, 2 months
Duties & Responsibilities:
• Supervise and direct purchasing functions such as product/service research, vendor selection, price and contract terms negotiation and purchase order completion.
• Prepare evaluations/ cost projections of the assignment to meet requirements of works in progress.
• Prepare budget estimates and monitor departmental expenditures.
• Inspect site for collation of information for monthly statement which includes but not limited to recommendation on interim payments, statement of claims from contractor, anticipated claims from contractor and assessment of costs of works and expected final cost.
• Lead supplier base development effort, and supplier qualification and risk assessment, ensure cost effectiveness, consistent quality and delivery performance.
• Prepare various Quantity Surveying documents including budgetary estimates from sketch drawings, Bill of Quantities for all disciplines and Costs Estimates
• Source products and raw materials at quality and cost standards consistent with company business objectives.
• Ensure products and services purchased are in compliance with safety and environmental and affirmative action policies
• Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
• Compares prices, specifications, and delivery dates in order to determine the best bid among potential suppliers, determines most efficient supplier based on availability, quality and cost.
• Handling Purchase invoice and Payment term.
• Follow-up on quality issues regarding purchased products and services .
• Assist in any contracts administration duties related to QS.
• Manage the central store
Duties & Responsibilities:
• Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary Procured all materials necessary to support the projects schedule on a timely basis, negotiating favorable contracts with key suppliers.
• Prepare award of contracts, checks contract documents as well as make recommendations of contractor’s valuations.
• Prepare variation orders through site visits to record information on claims/variations.
• Drove cost reduction activities and maintained purchasing documentation.
• Assist the Project Manager to prepare and approve contractor’s final accounts.
• Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
• Cost reduction (for procurement). Overall vendor service - . Operational service quality, quantity, timelines & payments. Deviation from procurement budget.
• Discusses problems with staff and resolves inter office disputes, while dealing with a wide range of human resource issues
• Coordinated organization of stocked items and pick, pull and pack items as requested from submitted supply requisitions.
• Participated in the development and implementation of departmental policies and procedure.
• Develops office procedures and policies.
• Responsible to liaise with members of the senior management team to set priorities and provide administrative support services to meet demands of project.
• Prepares contract to support Long-term purchasing and production goals .
• Contact vendors for the purpose of placing orders, expediting material, and following up on overdue orders .
Expedited purchase orders by identifying and resolving vendor or shipment problems.
• Maintained operating files of departmental information and prepared related reports.
• Coordinate with Technical & Finance departments regarding material and service rough price level estimates, legal and risk management, and defining payment to guarantee procuring at or lower than agreed prices.
• Researched product market information relating to furniture, equipment and supply purchases and monitored delivery schedules to insure material arrived on time.
• Advised and coordinated with other departments throughout the company regarding purchasing projects and potential bids.
• Negotiates service level agreements with vendors and ensures compliance with the same.
