Director of Internal Auditing Directorate
Jigjiga University
Total years of experience :8 years, 6 months
Provide technical guidance & support on financial management to the finance case coordinator, finance officers & the project managers to promote their capacity to transactions handling ability
Sign checks & approve all vouchers
Ensure that forms, registers, & ledgers are available to execute the accounts work
Ensure that the archiving function is well organized
Verify the preparation of source documents & entries posted to the transaction register
Ensure that the accounts are up to date, monthly reports are prepared accurately on a timely basis
Prepare monthly bank reconciliations statements
Oversee the maintenance of all accounting records, ensuring that records are complete, accurate & safeguarded
Carry out training & transmission of skills of newly recruited procurement specialists & finance officers through hands on work on procurement activities.
Facilitate the provision of necessary technical & logistical support to project managers, logistics case coordinator & warehouse staffs enable them prepare & submit timely quality progress reports
Assist in the collection of data & preparation of technical specifications for purchase of equipment, goods, services, & operational supplies needed for the project
Organize the issuance of equipments, goods, supplies, & logistics procured for projects
Assist in overall planning, management, & monitoring of procurement activities
Prepare bid documents & request for proposals consistent with government standard bid documents & request for proposals & in accordance with the national procedures & directives & their issue to interested firms & consultants
Prepare project implementation performance, monitoring & evaluation reports as required
Compile & maintain the necessary project information in organized manner
Based on the report obtained from the projects, prepare a consolidated physical inventory & financial progress report to be submitted to finance & economic development bureau, donors & other stakeholders
Areas of Responsibilities:
Daily management of the finance officers and the assistant finance officer
Oversee daily cash count with the assistant finance officer
Ensuring the accuracy & completeness of the ledgers, sub journals & all supporting documentation of all federal ministries or donor funded projects
Sign checks, authorize payment vouchers costing up to 50, 000 birr and approve all payment vouchers costing greater than 100, 000 birr
Prepare monthly bank reconciliations statements
Coordinate the preparation and ensure the on-time submission of the monthly reporting packages to federal ministries and/or Donors.
Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded
Assist in the training & support of the projects sites based finance officers, including answering daily questions, training new hires, making projects sites visits, etc.
Monitor cash and bank balances and coordinate monthly cash flow requests from projects; prepare consolidated regional cash flow requests to federal ministries and/or Donors.
Ensure all field payments are paid and properly documented
Ensure the implementation of finance, logistic & administration policies, procedures & systems & recommend any amendments based on the situation of the field office
Ensure compliance with Mercy corps & donor policies, procedures & guidelines
Keep well organized books of accounts at the field level in accordance to the finance manual
Ensure the adequate availability of petty cash in safe at all times & replenish it timely
Ensure authenticity of documents, correctness of amounts, dates, signatures, etc.
Operates the petty cash and cash in office funds by holding the authorized level of cash.
Review sub journal vouchers, receipt & payment vouchers before they are approved payments/settlement requests
Maintain bank journal vouchers for bank transactions on a standard excel sheet & make sure that it is balance everyday
Follow-up of the offices rent contracts and notify the country human resources administration director one month ahead before the contract expires.
Maintain personnel files and records
Approve all staff related benefits for Mercy Corps Godey office staff members
Ensure all field payments are paid and properly documented
Ensure the implementation of finance policies, procedures, & systems & recommend any amendments based on the situation of the field office
Ensure compliance with IRC procedures & guidelines
Keep well organized books of accounts at the field level in accordance to the finance manual
Ensure the adequate availability of petty cash in safe at all times & replenish it timely
Ensure authenticity of documents, correctness of amounts, dates, signatures, etc.
Operate the petty cash & cash in office funds by holding the authorized level of cash.
Prepare receipt & payment vouchers for approved payments/settlement requests
Record cash in office, petty cash & cash at bank transactions on a standard excel sheet & make sure that it is balance everyday
Act as a finance officer when delegated in the absence of his
Travel to program implementation areas to effect any approved payments
Prepare bank transfer requests & send to jijiga office on time
Keep personnel files for all Degehbur based employees, send locally hired employees to the HR/Admin officer in jijiga
Draft letters, memos, & short reports of administrative nature as required
Ensure that office supplies required are always available in the office
Collect & submit time & effort sheet for Degehbur based staff
Assist the HR/Admin officer in posting of job advertisements, selection of candidates for jijiga & Degehbur positions.
Perform other appropriate duties when assigned by FC, FO, or FM
Being an advanced Standing I have completed my BA Degree in Accounting
12+1 Year Certificate In First Cycle Primary School Teaching
