Materials Specialist
Saudi Aramco-SMP
Total years of experience :20 years, 2 months
Coordinate procurement of supplies, equipment, materials, and services for
Facilities Services consistent with company rules and regulations.
Communicate with directors, managers, supervisors, and coworkers about
the process relating to the procurement of goods and services.
Send invitations for quotations, and bids, open and compare the vendors'
bids, and quotations.
Work directly with vendors to obtain competitive pricing, order parts and
materials, and process orders to meet the basic needs of the department.
Verify the contractor’s invoices by reviewing various invoices for compliance
with the existing contract, and verify the fund confirmation.
Compile and maintain various purchasing-related reports as needed, report
and archive documents, and update the monthly expenditure report.
Research new and existing materials and assess their suitability for use, and
analyze data to identify opportunities to improve.
Correct inventory inaccuracies, resolve non-conforming material issues, and
process the scraping and returning materials.
Document material movement, support material transfers, and handle
material movement from the warehouse to production locations.
Determine standard costs and investigate variances with actual costs,
forecast and analyze costs of processes, labor, and inventory, and suggest
cost-reducing or profitable solutions.
Comply with the company's purchasing guidelines and principles.
Direct the daily workflow and schedules of the department, and coordinate staff
involved in purchasing, and distributing supplies, machinery, materials, or
equipment.
Design and implement various purchasing strategies and procurement policies
and participate in all supplier reduction programs.
Determine appropriate programs for all purchase requirements and assist in
reducing supply chain costs.
Design and implement all material plans and ensure compliance with all
purchasing policies.
Evaluate all quotes and coordinate with vendors to provide required
component bids and analyze all vendor performance to improve all
purchasing processes.
Develop and maintain professional relationships with all suppliers and prepare
reports for all purchasing departments.
Plan and execute all purchasing processes and provide an effective interface with
all departments.
Administer the everyday activities of all purchasing staff and provide training to
staff to ensure compliance with all purchasing policies.
Monitor all purchasing activities and design various cost-effective methods
according to demands.
Manage inventory levels for all products, evaluate and maintain all reports for
inventory, re-order and coordinate with internal departments for the same.
Manage all supplier contracts and assist to administer best pricing strategies for
all purchase materials and suppliers.
Complete store operational requirements by scheduling and assigning
employees, and following up on work results.
Ensure compliance with policies and procedures and ensure high levels of
end-user satisfaction through excellent service.
Prepare an annual budget, schedule expenditures, analyze variances, initiate
corrective actions, and report on buying trends, and hospital needs.
Conduct personnel performance appraisals to assess training needs and
build career paths.
Meet Hospital goals by training, motivating, mentoring, and providing
feedback to store staff.
Determine marketing strategy changes by reviewing operating and financial
statements and departmental sales records.
Manage stock levels and make key decisions about stock control.
Maintain inventory by implementing purchasing plans and staying in contact
with vendors and shippers.
Ensure the availability of merchandise and services by approving contracts and
maintaining inventories.
Initiate and investigate cases involving the misappropriation or mishandling of
equipment.
Inspect offices to determine their condition, including reviewing the physical
aspects of the office and legal documents.
Create an asset tag.
Prepare and supervise the repair of damaged equipment and offices.
Estimate repair costs and negotiate with contractors to ensure that costs stay
within budget.
Process transfers between departments.
Prepare legal documents
Analyze supply chain processes and recommend improvements to increase
efficiency or reduce costs.
Ensure compliance with applicable laws, rules, and regulations related to safety,
security, environmental protection, etc.
Analyze customer demand forecasts to determine how much product should be
produced and in what time frame.
Review data on current inventory levels to identify any shortages or overages.
Maintain relationships with suppliers to ensure they are meeting quality standards
and can deliver products on time.
Create reports about supply chain activities such as cost analysis, distribution
analysis, feasibility studies, etc.
Manage inventory levels by ordering additional supplies when needed or selling
excess inventory to reduce out-of-stock situations.
Manage the purchase of raw materials for manufacturing products or services
through contracts with suppliers.
Determine the best method for transporting goods from one location to another
based on time requirements and cost considerations.