Office Manager & General Manager Assistant
Williams F1 in Qatar Foundation
Total des années d'expérience :22 years, 8 Mois
Work closely with the General Manager. Responsible for the general operation of staff functions relating to immigration process, facility management, Health & Safety and communications between Doha branch and Williams HQ. Responsible to represent Williams in the government departments and ministries and perform specific tasks as requested by the General Manager.
Job Tasks (Additional Responsibilities)
Manages all aspects of the Williams Technology Centre in the absence of the General Manager.
Undertakes special projects related to Williams F1 in Qatar as requested by the general manager.
Advises general manager about any new government rules and policies; consistently enforces all policies and ensures that all legal requirements consistently followed.
Review and communicate financial information to assist in proactive and timely decision making
Executing Qatar operational functions( Qatar Immigration, Qatar Customs, Finance, HR, IT, procurement, and QSTP interface);
Counsels with other managers and employees about employee grievances and complaints; directs problem correction where possible.
Conducts training and other meetings with department staff
Assists the general manager in developing and implementing long-range (strategic) and annual (business) plans, operating reports, forecasts and budgets.
Budget, plan, and manage exhibitions that relate to Williams.
Functions as an administrative link between Doha and the UK HQ.
Plans and coordinates training and professional development programs for HSSE procedures.
Maintain and introduce the preliminary introduction to new starters and help to assure maximum employee satisfaction from their first day of work
Participates in on-going facility inspections throughout with the property owner (Qatar Foundation) to assure that cleanliness, maintenance, safety and other standards consistently attained.
Be fully aware of fire and evacuation procedures for Qatar Science & Technology Park and brief employees within Williams; also serves as the company fire warden.
I was working independently and without need for on-site supervision, functioning as Project Development Executive for the Olympic Village Project - Phase A. Was responsible for the day-to-day operations of the project, and provide full support to about 50 employees over the company site offices. I was also routinely handled unusual problems under difficult circumstances in what is sometimes an unsettled environment. And I was caring the following responsibilities:
Preparing the weekly report of work progress and updates to the board directors of the company.
Review then approves contracts and Business agreements in all areas (Commercial, Civil Administrative) in Arabic and English for the subcontractors and suppliers.
Managing the meetings between general management section and other sections.
Provides professional, specialized skills, including business continuity planning, project management and problem analysis and resolution.
Recommend recovery strategies and options, and assist with the implementation of recovery solutions.
Report the business continuity status of business units to owners of the company
Helped to move 2500 workers from KSA to Qatar for the Olympic Village project and handled all the immigration requirements for them and their families.
Provides professional, specialized skills and problem analysis to the immigration and visas processes.
Recommend recovery strategies and options, and assist with the implementation of recovery solutions.
Report the relocation status in weekly basis to the head of HR, and the Project managers of the company
I worked as the primary responsible for the day-to-day management task and I was acting as a buffer between upper-level management and lower-level employees. My position was important because upper managers were so busy developing the business and they didn’t have the time to spend hiring or firing people, carrying on ongoing training, and making sure the low-level jobs done correctly. Mainly I had to ensure these things happen for upper management.
Worked as Garage Manager, leading team of 42 people (25 mechanics, 2 procurement clerks, 15 labours).
(I should say this was tough for a young man with age of 21, but as my key boss used to say, (you are brilliant).
Manage, implement and supervise all daily maintenance requests from the different project sites.
Organize, maintain, and reconcile various financial records, both manually and
Through automated methods.
Manage claims process, limit liability and maintain overall safety in the facility
Train, supervise, counsel, schedule and evaluate garage attendant staff
Assist in setup of special requirements to the project sites.
Balance accounts and assists in preparing reports and statements
Operate office equipment (e.g., computer terminal and peripheral equipment,
Calculator, copier, etc.)
Prepare and record daily receipt & invoices expended for each vehicle or equipment and prepare monthly report on total expenses for all equipment.
Bachelor degree on Business Administration