HR Supervisor
Automak Automotive Company K.S.C.C
Total years of experience :20 years, 3 months
Assist the HR team and HR Manager in all day to day activities for smooth work flow.
Maintain and track attendance of Automak Employees. Prepare reports and send it to concerned departments.
Take appropriate Disciplinary Actions as per Automak Policies for unauthorized absence, tardiness, misconduct etc. and take appropriate Disciplinary Actions as per Automak Policies.
Handling a proper filing system & management of personnel files, on the basis of hiring, promotion, resignation and any other modification in data. Submit the copies to payroll.
Enter employee information in the ERP system for Local and Overseas staff.
Prepare Salary certificates, Sim card Requests, IT Requests, Car requests, Memos, Circulars, Appraisal Histories as and when required.
Make appreciation letters, status change notes and benefits memo.
Process Overtime sheets to take approvals, submit to payroll Dpt
Process Dismissals, Terminations, Resignations. Prepare letters, take approvals on Exit forms and submit to payroll Dpt.
Updates policies and procedures on the bases of the labor law of Kuwait for the Private Sector and the Company’s goals as and when requested by the management
Tracking 60 Days Performance Appraisals, 100 Days Performance Appraisals and issue appraisals to concerned mangers and take approvals in order to confirm employment.
Perform other related duties as required
1-Checking vehicles which selling by the sales team on the system and
Coordinating with the logistic department to bring the vehicles on time.
2- Received the vehicles and open the job card to make P.D.I
3- Follow up the vehicles with the workshop to finish it in time and follow up with the polisher and cleaner staff to make the vehicles ready.
4- Coordinating delivery dates with the sales team.
5- Checking customer’s documents such as warranty book, insurance, registration book etc.
6- Describe the specification and operation of vehicles to the customer’s
Major Personal Responsibilities: For Sales Consultant
1- Receiving the customer at the Showroom
2- attending to their queries and identifying their needs
3- Able to Explain specification and the features of vehicles in showroom and demonstrate operation of vehicles by conducting road test
4- negotiating the price discounts and prepare the calculation of payments according to the method of payment. And closing sales deals
5- Coordinate with Supplying and Finance companies
6- promoting sales of accessories, prospecting of customers
7- Filling and follow up the Order, Insurance papers and traffic documents
8- Follow up with Delivery Dept. And inform the Customer with the Delivery Date
9- Follow up the Marketing plans and instructions
Major Personal Responsibilities: For Handover Specialist
1- Checking documentation which sent by the sales team and call center and PDI
2- coordinating delivery dates with the sales team
3- Checking customer’s legal documents such as warranty book, insurance, registration book etc.
4- Adding the details on the system
5- Orienting the customer and delivering the car
6- promoting sales of accessories, prospecting of customers
7- Follow up the Marketing plans and instructions
1-Complete the hiring formalities and documentation, maintain personal files, and updated the computer based program with the basic data about employees.
2-Issue recruitment notes to concerned departments or sections and follow up the process of employees’ socialization.
3-Follow up on employee related matters pertaining to vacations resignation, termination, ant etc.
4-Prepare salary certificates, experience certificates, to whom it may concerns certificates, and any documentation requested by employees in accordance with the company policies.
5-Handling the process of payroll calculation and time keeping control by monitoring employees attendance, vacations, sick leave, unpaid leave, and etc.
6-Coordinate with finance department to prepare the monthly payroll payments . Handle all kind of governmental relations such as visas, work permits, inspections, residencies, licenses, and etc.
7-Property management for all the company properties such as houses, vehicles, mobiles, and etc.
8-arrange for interviews in coordination with applicants.
maintain records of job requisitions and applications.
Prepares all the administrative works related to issuing visas, residency, work permits, social security and liaise with the ministries.
Types and prepares all internal memos that related to payroll (e.g. disciplinary actions, deduction, letter of appointments, contracts, termination…etc.).
File employment records according to filing system used and documents movement of files.
Attend the customers to arrange the company deals contact the official bodies regarding our works.
Deal with the department documents and arrange that with the department manager.
Keeping the files and mane it.