HR Supervisor
Kawader-Pro
Total years of experience :7 years, 6 Months
-Welcoming Microsoft guests and guide them
-Receiving daily calls
-Issuing guest badges
-Issuing guest WI-FI access
-Working with Facilities Services Portal
-Daily shipments (send/receive)
-Reports (safety and monthly overview)
-Managing groceries and stationary supplies
-Monitoring Security
-Handling monthly petty cash
-Office maintenance
-Booking of meeting rooms
-Special events arrangements
-Hotel and Airline booking
-Managing IT stock
Almost same as tasks in the previous job.
Perform various administrative activities and HR related tasks such as
• Calculation and preparation of monthly payroll and overtime.
• Preparing employees job offers and contracts.
• Preparing and issuing all employees letters and required certificates.
• Manage the medical insurances of all Coastline staff
• Evaluate and keep track of all the vacation schedules and all other details of Coastline staff and recording
• Staff travel tickets. Reserving and following up.
• Creating weekly, monthly and annual reports for the Administration and HR departments
• Creating and update all lists and charts related to Admin or HR depts.
• Creating monthly, staff working schedules
• Prepare and issue gate passes to all the staff working in King Abdullah University of Science & Technology (KAUST) including temporary visitors
• Issuing and managing all vehicle stickers, employee ID cards and temporary passes for Coastline staff and visitors
• Verifying and managing the time attendance records of all Coastline staff, every end of the month for payroll generation
• Managing and archiving all employee records and documentation
• Assisted in generation of departmental policies and procedures
• Monitor all staff and make sure that the policies & procedures are being implemented
• Perform salary deductions and other penalties for any violations caused by staff
• Ensuring that the departmental audits that are performed by Emcorme Facilities Services (EFS) are all up to the mark
• Communicating with KAUST proponent Manager in order to assess and get approved the issuance of gate passes
• Managing all staff working in the Administration department which consists Transportation section, Admin Section and Housing Section
• Follow-up with the Department of Government Relations and all the necessary work for them.
• Perform and evaluate employee performance audits and reports
1. Take and make requests from and to the general factory for exchange of goods
2. Prepare daily reports about the requests issued, requests received, goods sent and goods received
3. Record all the exchanges in the Company’s Database
4. Keep the Database updated day to day and monitor for any errors and logs
5. Prepare graphs for every quarter year for the goods exchanged
6. Make presentations with the data and the graphs and present it to the manager so that he can understand it easily
7. Manage the store and keep track of all the co-workers working in the store
8. Organizing the goods and the other equipment in the store and keep the store organized
9. Checking output for defects, with appropriate and corrective action where necessary
10. Monitor the processes in the factory everyday for quality control (ISO 9001), ensure that they are effective and make reports and get them certified by the team who used to visit our factory every month for verification
11. Regularly reviewing individual processes and the quality system itself for effectiveness
12. Facilitating continual improvement
13. Think of new ideas and solutions related to the work and implement them after getting approved by the manager.