HR Supervisor
SR Metals Inc
Total years of experience :5 years, 6 months
• Over all in charge of the smooth operation of the Compensation and Benefits Department
• Direct reporting to the HR Manager who manages all HR Functions and directly reporting to the VP of Huma Resources
• End to end payroll administration across 3 companies (aviation, mining&shipping)
• Direct coordination with Site Resident Managers for employees concern on their compensation and benefits
• In charge on the all matters relating to expats employments. (onboarding, salaries, benefits and administrative matters)
• Assisting the HR Manager with general HR matters, including reviewing and developing relevant Group Policies and Procedures
• Spearhead Benefits Programs implementation. (monthly, semi and annual employee engagements)
• Responsible with management and distribution of Key positions bonuses, and other management initiative allowances
• Guidance and mentoring on all team members, ensuring their satisfaction on each role they are handling.
• Management of Leave allocations and usage
• Supervising the day to day functions of the HR Department
• Direct reporting to the HR Manager whose job is to oversee and manages all HR Functions and directly reports to the President
• Supervises compensation and benefits administration and final checking of payrolls submitted by the assistants
• Coordinates employee grievances to the ER in charge and provide insights to cases in hand
• Oversee recruitment process and provides guidance to the recruitment team regarding recruitment process, placements and job offers
• Checking of Statutory Benefits (SSS, HDMF, PHILHEALTH) before posting through online with BPIexpresslink
• Checking and submission of payroll reports to accountants
• In charge with the Health Card accounts management of every employee in the company (annual check-ups, annual vaccines, semi-annual dental check-ups) in coordination with the company’s health care provider
• Annual Tax Reconciliation every year end (Alphalist)
• Orientation for newly hires regarding policies and company regulations
• Confidential records maintenance in the HRIS
• Preparation of Employees Personnel Action Report in accordance to their Salary adjustments
• Checking of Leave Records, Accruals, and final settlements for employees.
• In charge with settlement of disputes relating to Compensation and Benefits.
• In charge with salary structuring in accordance to increases mandated by law and/or the company
• Completed the systematization of payroll management
• Organizational Development
*Manages payroll management system for the entire group using SQL systems.
*Implementing Group HR Policies related to payroll, attendance, and settlement.
*Run and process the payroll from attendance up to salary slips (for 20 stores with the total of 1000 manpower.) The organization is the official franchiser in the Philippines of TGIFridays, Italiannis, Krazy Garlik, Fish&CO., Watami, Modern Shanghai, Village Tavern, Ma Maison, etc.)
*Involved in personnel related planning and decision making.
*Conducts research and analysis in different areas involving compensation, such as compensation statistics and market analysis.
*Assess the budgetary impact of compensation decisions and provide oversight in compliance with regulations and labor laws.
*Collaborates with others to determine staffing needs, design and adjust salary structures and compensation packages and develop policies and procedures.
*Reports directly to the general manager of the group whose job is to plan and direct decisions about employee pay, benefits, rewards, and other forms of compensation.
*Ensures that all transactions and reports are processed according to internal procedures and guidelines.
*Administers the periodical payroll generation and ensures that all transactions (including attendance, advances and deductions, etc.) are entered and updated on the system, as well as monitors and controls the log sheet.
*Contributes to the development and implementation of projects in order to support the ongoing development of Compensation & Benefits provision and standards.
*Ensure company compliance with internal law and labor laws set up by the government.
*Prepares management information reports in order to ensure that the management has the needed information to support strategic decision makings.
*Provide accurate and on time submission of all Finance reports and forms.
*Prepares and review employee's benefits along with the HR Manager.
*Analyzes audit's payroll report before sending it to the HR Manager.
*Prepares monthly reports for General Manager and Directors which tackles the companies (newly joined employees, salary register, pay master, head count, leave, overtime hours and amount, separation pay and resignation final pays.)
*In charge of the installation and testing of time and attendance system.
*Coordinates with store managers for the timely submission attendance sheet for the preparation of payroll processing.
*Manages Leave Records, Accruals, and final settlements for employees
*Updating of Increments and training records if there is any.
*Coordinates with Medical Provider for the updated records of employees.
*Process employees' requests including salary certificates, salary transfer letters, payslips, staff discount cards, loan balance certificates.)
*Monitors employees' attendance and their update in the system, as well as monitors all kinds of leaves and working hours, overtime, etc.
*Prepares salary register, pay master and payslips every payroll month.
*Coordinate with companies' official payroll Bank to ensure proper crediting of every employees salary.
*Comply with any related administrations.
*Assist the HR Officers in their lined jobs.
*Payroll Processor of crew on board for three (3) months.
*Assist the Recruitment Officer in sourcing for qualified applicants.
*Benefits Orientation on board (field work).
*Coordinating with Insurance Company for the enrollment of Insurance for every crew member.
*Profiling of employees and updating their 201 files.
*Organize time schedule for crew with regards to their shore leaves.
*Attends meetings, take notes and minutes of proceedings.
I graduated with a GPA of 1.75.