PROCUREMENT MANAGER
NATIONAL CORPORATION OF TOURISIM AND HOTELS
Total years of experience :21 years, 3 months
Plan, monitor and manage procurements activities to maximize the strategic use of functions such as processes, polices, systems & tools, and regulatory compliance.
•Established central procurement procedures and manuals from scratch.
•Set up guidelines and procedures to initiate tenders and contracts and issuance of LPOs’.
•Re-negotiation of key contracts resulting in improved company profitability covering all annual contracts & tenders.
•Producing price forecasts and internal figures
•Prepare tender documents, contracts/agreements and follow up with supplier performance management.
•Authorize tender proposals and specifications.
•Present tender evaluations for Management Committee consideration and approval.
•Review and processes contractual arrangements and procurement proposals for a wide range of products and services, in compliance with the company's purchasing procedures and end user requirements.
•Prepare incoming contract bids and proposals, including all supporting documentation, for evaluation and justification.
•Investigates, validates and reconciles vendor payment discrepancies.
•Develop and maintains vendor files and databases, as well as product information files.
•Analyze vendor proposals, financial reports, and other data to assess the appropriateness of vendor price quotations; reviews and interprets contract provisions to assess opportunities for cost efficiencies and reductions where feasible.
• Evaluate and/or monitors contractor performance to determine level of compliance with established contractual obligations, and prepare reports.
•Plan and evaluate of suppliers contracts & categories performance to expenditure budget analysis on continuous basis.
•Successful implementation of ERP purchasing module conducted in house staff training.
•Any other tasks/responsibilities of similar nature or level entrusted by the management.
•Independently and totally responsible in arranging and procuring all projects and office related tools, machinery, material, Spare Parts, Tyres, equipment and services.
•Participating in the estimation of company tenders by providing current prices of materials, tools, equipments and services required for the proposed project.
•Suggests the use of acceptable alternates, either for cost benefit or where the perceived availability of the same is doubtful at the time of project commencement or during the progress of the project.
•Continuously identifying, developing and maintaining regular contacts with multiple and alternate suppliers for various common items and services.
•Sending enquiries to suppliers and service providers; analyzing quotations, and preparing comparative analysis of the prices.
•Delivering terms, and other criteria in order to provide recommendations to management for approval.
•Negotiating the terms of purchase, price, delivery terms, time of delivery, packaging, mode of transport, freight cost, loading/unloading arrangements and credit terms to the benefit of the company; arranges with accounts department to obtain letter of credit/guarantee wherever applicable.
•Establishing short and long-term contracts that provide the best terms and least liabilities.
•Coordinating first article inspections with suppliers to determine ability to meet quality requirements
•Procuring and managing the distribution of materials, supplies, equipments, and supervises warehousing delivery and services.
•Supervising the preparation of orders for all new items requisitioned by the Sites, Workshop and Head Office.
•Negotiating agreements for service and maintenance of office machines and equipments.
•Providing training to staff assigned to the Purchasing Department.
•Implementing rules & policies related to purchasing.
•Developing goals and plans for all areas of purchasing.
•Performing related duties as assigned by the management.
Using my hard earned skills & qualifications in serving the organization and the society, while seeking continuous professional development, dedication towards work and maturity in order to become a true professional and a valued person for the organization.
Key Results
• Controlling of Purchase functions of the organization; over looking function of central stores and movement of the materials.
• Interaction with suppliers for service satisfaction, training & problems solving.
• Procurement of materials, local & overseas. (Responsible for all the imports from various suppliers across the globe).
• Handling purchase requisitions, receiving from various departments.
• Analyzing the requirements to build up competitive solutions.
• Helping in preparing cost analysis.
• Launching tenders for major projects.
• Coordinating with contractors regarding insurances & penalty clauses/policies.
• Preparing the tender documents (invitation to tender) contracts & agreements.
• Evaluation of bids technically & commercially.
• Negotiating on prices (keeping costs within budget) & delivery/completion terms.
• Controlling all the related documents (Professional filling system).
• Preparing/Maintaining yearly tenders, rescheduling data lists
• Assessing the performance of each contracted and potential suppliers.
• Sending enquiries and requesting for quotations.
• Liaising with requisitioners (requested dept.) for their exact requirements.
• Maintaining potential supplier lists.
• Maintaining & updating an approved list of vendors.
• Issuing a weekly report to the concerned departments and follow-up pending matters/orders with suppliers.
• Follow-up daily with suppliers to meet the delivery time.
• Keeping track with the storekeepers in connection of receiving goods and to keep stock in optimum level.
• Performing related duties as assigned by the management.
Utilizing knowledge and experience in the field of Procurement for the organizational development and acquiring as much as knowledge and experience in different industries for career development.
Key Results
• Receiving purchase requisitions from site representatives and sending Enquiries via fax or e-mail to various suppliers for quotations.
• Making comparative statement with the quotations given from different suppliers of the market and submitting necessary approvals.
• Negotiation with suppliers and find good and reasonable price for items.
• Preparing Purchase Orders.
• Confirming the delivered items are of right quality and also looking forward to any requested items from the suppliers is pending with the help of site material receipts & delivery notes.
• Coordinating and follow up with the suppliers at regular intervals.
• Follow up with the claims and sending correspondence to the suppliers to settle the claim within a short period of time.
• Checking invoices from the suppliers and handing over for necessary approvals.
• Preparing work orders/contracts.
• Performing related duties as assigned by the management.