Admin Assistant
Maaden Phosphate Company
Total years of experience :17 years, 8 months
Duties and Responsibilities -
➢ Manage calendar and set up priorities to avoid conflict in work schedules.
➢ Receive guests and attend to their inquiries and appointments and direct them to the
appropriate person they need to meet.
➢ Arrange the Executives local and international business trips including flight reservations, hotel bookings and transportation and preparing the corresponding expense report for settlement.
➢ Compose letters, correspondence, and email responses according to Executive’s directive.
➢ Review and proof-read documents and make necessary correction to ensure authenticity
of information prior to obtain Executive’s approval.
➢ Organize meetings, teleconferences, videoconferences and set-up advance reminders for meetings and appointments.
➢ Assess visitor’s appointments and prioritize their importance and urgency to save time.
➢ Perform a variety of executive level support while always maintaining confidentiality.
➢ Develop and maintain an extensive filing system for easy reference.
Duties and Responsibilities -
Provide support in organizing and arranging schedules for training courses on security awareness and preparedness and provide security orientation to newly assigned staff members
Prepare and review application forms for permanent ID/ badge issuance or temporary gate pass of newly hired employees.
Maintain files for routine and confidential correspondences and documents
Maintain a database record of issued NCP ID/ badges categorized by contractors.
Issue temporary gate pass and vehicle sticker as per approved requests by contractors and construction site office personnel
Position Held: Executive Secretary (reliever)
Vice-President Office, Jubail Area Manufacturing
Inclusive Date: May 19, 2011 - July 01, 2011
Duties and Responsibilities -
➢ Manage calendar and set up priorities to avoid conflict in work schedules
➢ Set up advance reminders for meetings and appointments
➢ Receive guests and attend to their inquiries and appointments and direct them to the appropriate person they need to meet
➢ Perform a variety of executive level support while maintaining confidentiality at all times
➢ Organize meetings, teleconferences and record minutes of meeting when required and necessary
➢ Coordinate interview process between management and candidates and set up appointments and arrange pre-interview requirements available to management for reference
➢ Assess visitors appointments and prioritize their importance and urgency to save time
➢ Arrange for the VP's local and international business trips including flight reservations, hotel bookings and transportation and prepare the corresponding expense report for settlement
➢ Create power point slides on plant performance and comparative data reports
➢ Review and proof read documents and make necessary correction to ensure authenticity of information prior to management signature
➢ Compose letters, correspondence and email responses according to management's instruction
➢ Evaluate all submitted request for VP approval and discussed each item accordingly
➢ Develop and maintain an extensive filing system for easy reference
➢ Facilitate visa application process on international travels
●Company: SMH Industrial Services Co., Ltd.
Box 488, Al-Jubail 31951, Saudi Arabia
Home Base - SMH Industrial Services Co, Ltd.
Jubail City Office
Position Held: Administration Assistant
Inclusive Date: May 10, 2010 - May 18, 2011
Duties and Responsibilities -
➢ Coordinate and set up reminders for SMH Executives with regard to the daily work plan, meetings and appointments
➢ Check SMH general and executive emails and deliver to management the information from the emails based on importance and urgency
➢ Regular update of all official documents
➢ Create a highly effective, indexed organizational and filing system for easy access to critical information and streamline office functions
➢ Attend to all business related calls from clients and suppliers and re-address them to the concerned personnel/ manager
➢ Maintain procedures and manual to ensure consistent performance of routines
➢ Maintain a file of all business related records, company profile and all pertinent documents
➢ Maintain confidentiality in the handling of documents
➢ Prepare necessary documents and application for issuance of new ID and renewal of employees ID
➢ Prepare the standard time sheet of all organization employees
➢ General office work, data entry, fax machine operation, electronic copying and scanning of documents, and email transmission
➢ Update CVs of candidates into SMH CV Format and forward the required CVs to potential clients for review and approval
➢ Prepare the essential documents for new SMH employees to be sent to potential clients for interview.
Position Held: Cashier
Inclusive Date: August 2009 - February 2010
Duties and Responsibilities -
➢ Ensure customers satisfaction from my cashiering services
➢ Ensure a friendly relation with our customers starting from greetings and acknowledging customers' requests and suggestions
➢ Maintain a solid knowledge of our supermarkets products, promotions and advertisements in case of customers inquiries
➢ Accurately and efficiently ring on cash register and accurately maintain all cash and media at the register
➢ Enter all media from the cash register into the tally program
➢ Daily cash count and tally for after shift audit
➢ Maintain an orderly atmosphere and appearance of the register area and the supplies stocked
➢ Comply with any other tasks assigned by the management/ managers from time to time
●Company: AWS - Asia Wiring System Distribution Philippines
(Power, Telecom and Data Cabling Industry)
Mabolo City, Cebu, Philippines
Position Held: Sales Executive
Inclusive Date: April 2009 - June 2009
Duties and Responsibilities -
➢ Maintain and develop good customer relationship through personal contact or via telephone or emails
➢ Monitor incoming Purchase Orders from regular customers and preparing the corresponding items per P.O. list prior to delivery
➢ Daily monitor of products availability
➢ Prepare Sales Invoice for the customers using the Quick Book Software
➢ Conduct monthly inventory of all products stock and forward the completed inventory sheet to the main branch via mail and fax machine
➢ Regular communication with the main branch regarding product sales and availability
➢ Assist in warehousing for newly arrived product shipments
➢ Process all outgoing communication via letters, correspondence and emails
➢ Develop and maintain a filing system of all documents related to products sales and purchases
➢ Keep track of payables and receivables
➢ General office work, computer data entry, sending off documents via fax machine, email transmission, electronic copying and scanning of pertinent documents
➢ Prepare time sheets for onward submission to the main branch
●Company: Globalink.com Internet Shop
• Bachelor of Science in Information Technology Southern Leyte State University San Juan, Southern Leyte, Philippines Year graduated -March2009 Self-Supporting • Associate in Information Technology