Senior Procurement Officer
INFRAROAD TRADING & CONTRACTING LLC
Total years of experience :15 years, 6 Months
Manages and maintains up-to-date supplier /vendor database to better facilitate the procurement processes from execution of purchase orders and work orders to negotiations until final delivery of the requested items and reconciles for any discrepancies.
• Reviewed material requests and coordinates with requestors for clarification before initiating LPO
to vendors locally/internationally and prepares Request for Quotation (RFQ).
• Preparing comparison sheet, evaluates offers/proposals and determines the most compliant and cost-effective option to optimize company resources. Liaising the vendor to the concerned person for any technical clarification and send it to management for approval.
•Negotiation of prices, commercial terms and delivery schedule to meet the project’s budget and time required to receive material.
• Ensures the completeness and coherence of all vendor documents to get the approval from the Consultant and regularly evaluates vendor performance to guarantee the quality of their products and services.
• Prepares payment requests and coordinates with Finance and other Departments to ensure payment settlement and completion of procurement cycle.
• Fills out credit forms to obtain credit terms from suppliers/subcontractors.
•Ensuring that all requested goods/materials are purchased in a timely efficient and cost-effective manner.
•Carries on a close continuing relationship with vendors, suppliers and contractors to remain updated and keep and keep abreast of market conditions pricing and availability as well as resolving procurement problems.
NEW ORBITAL HIGHWAY & TRUCK ROUTE CONTRACT 2 (QDVC-BOTC JV PROJECT).
Project Amount : QAR 4.2+ Billion
Job Description:
•Manages and maintains up-to-date supplier/vendor database to better facilitate the procurement and tendering processes from execution of purchase or work orders to negotiations until final delivery of the requested items.
•Effectively negotiating with vendors/suppliers for the payment terms and discounts on their products and services without compromising quality and delivery dates.
•Ensures the completeness and coherence of all vendor documents to get the approval from the consultant and regularly evaluates vendor performance to guarantee the quality of their products and services.
•Preparing comparison sheet, evaluates offers/proposals and determines the most compliant and cost-effective option to optimize company resources. Liaising the vendor to the concerned person for any technical clarification and send it to management for approval.
•Implement the sourcing strategy by preparing and sending out Request for quotations along with detailed material quantity and specifications, delivery / service requirement, pricing structure, financial terms, maintenance and warranties needed, and soliciting bids from identified potential suppliers.
•Maintains a user-friendly procurement register to effectively identify the short and long lead items to be able to prioritize the critical ones that may impact production on site.
Implemented the purchase order process locally and internationally in compliance with ISO
9001: 2008 while using own discretion and proper judgment during negotiations to close purchase order.
• Maintained and updated a list of vendors who are sufficiently qualified to provide various types of services and supplies and identified potential suppliers that could help in meeting the company’s needs.
• Reviewed material requests and coordinated with requester on any clarification before initiating contacts to vendors locally/internationally and prepared Request for Quotation (RFQ).
• Expedited materials delivery by continuously communicating with suppliers and our company’s store personnel and assured that all the items are in good conditions upon receipt and are received in compliance with purchase orders in terms of quality, quantity and specifications.
•Coordinated with Finance and other Departments to ensure payment settlement and completion of procurement cycle.
•Monitor the preparation of Comparison Sheets after collection of the responses received by different suppliers
•Follow up on deliveries and shipping of items for the outsourced materials and ensure their safe delivery to site.
• Implement the sourcing strategy by preparing and sending out Request for quotations along with detailed material quantity and specifications, delivery / service requirement, pricing structure, financial terms, maintenance and warranties needed, and soliciting bids from identified potential suppliers.
Prepared and processed and executed requisitions and purchase orders for suppliers.
• Performed follow-up on the delivery of the items until the completion of the purchase order.
• Assured that all the items were in good conditions and properly received by the end-users.
• Coordinated with the people concerned in the company regarding their request of materials.
• Identifies potential suppliers that could help the company in meeting its needs for supplies.
• Solicited quotations thru fax or e-mail.
• Archived all the quotations, memo & fax in order by segregation.
• Prepared Material Receipt & Material Requisition for the company requirements.
• Acted as a
Prepared and released purchase credit memo.
• Prepared and issued billing statements.
• Prepared daily ledger /journal.
• Conducted actual inventory of supplies and reconciles it with the automated inventory report (Variance Analysis).
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