Lease Administrator
McArthur + Company
Total years of experience :11 years, 8 months
Draft and prepare the Letter of Intent (LOI), Initial Lease Approval Form (ILAF), Memorandum of Understanding (MOU) and Lease Agreements
Follows up with retailers for the signed MOU and Lease Agreement together with the required payments.
Send and collect Lease Agreement from the Retailers to be sent to the Landlord for final execution.
Prepare Notification for Tenant Confirmation (NTC) for the Retail Delivery team
Collects legal documents from clients such to ensure the legality of the company and as per the agreed legal document checklist
Accurate encoding and updating of information in the Pro-forma Budget Sheet/Rent Roll and maintaining an organized filing system for lease documents and other related files
Provides administrative support to the Leasing Managers, General Manager, and Director of Finance
Ensures effective and efficient handling of lease administration activities and responsibilities by communicating and coordinating with internal and external customers at all levels.
Responsible in preparing and tracking of status of the Lease Approval, Letter of Offer and Lease Agreements
Ensures effective and efficient handling of lease administration activities and responsibilities by communicating and coordinating with internal and external customers at all levels
Coordinates with the Lease Team to provide effective lease administrative support
Preparing necessary lease documents for approval, track status of Lease Approval Forms and Lease Agreements and makes follow-ups
Coordinating with the Lease Executives and Asset Manager with regards to the status of the Letter of Offer and Lease Agreement and to provide necessary leasing information as when needed
Updating and follow up of payments and documents related to lease documentations and agreements
Sending of receipts issued by Finance Department to Tenants
Input of data and updating the Oracle system and maintaining an organized filing system for lease documents to efficiently retrieve files as and when required
Peforms other tasks assigned by the General Manager
Responsible for all administrative tasks, assisting property consultants, liaising with clients and directly reports to
Branch Manager
Managing and reporting of all invoicing and receipting activities, cheque requests and commission claims of agent
using agreed system and processes
Monitoring movement, security and accounting of cash / cheque and coordinating with Finance Division for any banking related transactions
Report to the Office Manager any maintenance issues that need attention within the premises
Provides administrative support to leasing and sales consultants
Update and maintain office files and records; coordinating the delivery and pick up of business-related
documents on behalf of consultants through appropriate courier companies.
Carrying out the day-to-day duties of the reception area: such as answering telephone calls in timely and efficient manner, transferring calls as necessary, dealing with general inquiries, and /or referring clients to the appropriate agent or division.
Assists Alien Control Officer in preparation of all weekly and monthly accomplishment reports
Does all clerical and office work assigned by the Alien Control Officer
Performs proof reading, photocopying and faxing of materials as required
Keeps files/copies of all reports
Receives applications for Visa extension in the absence of the Alien Control Officer
Assists clients in their Visa extension applications
Performs other duties as required by the immediate superior
Book/Logs clients’ appointments
Responsible in entertaining walk-in and phone-in inquiries of subscribers regarding services offered by the company
Process all requests for unbarring, deactivation/reactivation of accounts and billing adjustments
Implements new business center-related policies
Attends company-initiated periodic trainings
Performs cashiering functions in the absence of the regular cashier
Responsible in supplies/material requisition for office use
Serves as back-up personnel in case the center has sales blitz in certain areas or mall
Performs other duties as required by the center head
Provides good customer service quality to walk-in and phone-in customers
Responsible in checking defective merchandise for replacement prior to supervisor’s approval
Responsible in safekeeping customers’ deposited valuables while inside the store’s premises
Helps in implementing marketing promotions
Handles all sales inquiries
Performs other duties as required by the head