LEAD DOCUMENT CONTROLLER
Petrofac International Ltd.
Total years of experience :26 years, 0 Months
Project: Thai-Oil Clean Fuel Project
•Set-up the required Documentation Management System as per Client’s specifications and requirements;
•Writes Document Control/Management Procedure as per Client’s requirement;
•Closely coordinates with IT Team in setting up the EDMS (PetroceptDC);
•Trains the document control team in using the established EDMS (Electronic Document Management System);
•Regularly checks the tasks assigned to each document controller and advised accordingly if necessary;
•Writes technical and analytical reports;
•Prepares Document Control Procedure for Company bids/proposals;
•Conducts training on the entire project team of Petrofac offices located in other country;
•Conducts Document Control Function Review (Audit Check) for all live projects as per instruction of Function Lead Document Control/Manager;
•Conducts technical interview on prospective candidate for Document Controllers; and
•Performs other tasks assigned by the Proj. Manager and Supervisor.
Project: Lower Fars Heavy Oil Development Program Phase-1 (60 MBOPD) -
Projects: BP-SVGS (U.K.) / BAB COMPRESSION - ADCO / RAPID (MALAYSIA) - PETRONAS
•Set-up the required Documentation Management System for the above stated projects;
•Writes Document Control/Management Procedure as per Client’s requirement;
•Trained the document control team in using the established EDMS (Electronic Document Management System);
•Equipped the document control team in performing the archiving tasks using Documentum;
•Regularly checked the tasks assigned to each document controller and advised accordingly if necessary;
•Writes technical and analytical reports;
•Assigned to conduct training on the entire project team of Petrofac offices located in other country;
•Assigns to conduct technical interview on prospective candidate for Document Controllers; and
•Performs other tasks assigned by the Proj. Manager and Supervisor.
Project: Majnoon Oil Field (Iraq) - Shell
•Set-up the required Documentation Management System as per scope and project procedure’s requirement;
•Writes Document Control/Management Procedure as per Client’s requirement;
•Trains the document control team in using the established EDMS (Electronic Document Management System);
•Equips the document control team in performing the archiving tasks using Documentum;
•Regularly checks the tasks assigned to each document controller and advised accordingly if necessary;
•Leads the document controllers' group in checking the submitted MRB by the vendors e.g. verify if bookmarking/indexing are properly created, check if MRB has the capability of Optical Character Recognition (OCR);
•Responsible in the processing of incoming and outgoing vendor documents/drawings for all disciplines - Piping, Pipeline, Instrumentation, Civil, Structural, Telecommunication, HSSE, Electrical, Mech. Rotating, Mech. Static, and Metallurgy;
•Ensures that proper recording of all documents/drawings is done as per system (EDMS-Petrocept)/project procedure's requirements;
•Distributes incoming vendor documents/drawings to respective discipline engineers;
•Prepares and sending out of outgoing transmittal of reviewed/commented vendor documents/drawings;
•Sending of vendor documents/drawings for Client’s review/approval and consequently, updating of Client’s response in the system (EDMS-Petrocept);
•Responsible in archiving of all documents/drawings by uploading in the Webtop/Documentum (DocLoader-EDMS);
•Trains document controller in doing the archiving tasks through the use of Webtop/Documentum (DocLoader-EDMS);
•Handles the entire processes of sub-contractor technical/vendor documents and drawings;
•Collates/checks all the necessary documents/lacking documents in MRB;
•Prepares the Installation, Operating & Maintenance (IOM) Manual of each vendor package if deemed necessary;
•Prepares weekly VDR report that is to be circulated to all concerns;
•Given the tasks to notify concerned vendors with their pending documents to be revised;
•Assigned to be Client’s (Shell) Document Controller and responsible in the full processing of all vendor documents/technical documents/correspondences transmitted for review/approval/information;
•Assigns to conduct technical interview on prospective Document Controllers applicant; and
•Performs other tasks assigned by the Proj. Manager, Department Head and Supervisor.
Project: Sirth - Benghazi Libyan Railways System
•Ensured that project’s documentation and document management system are followed by all personnel as per project procedure specifications and ISO standards;
•Initially set-up the required system for an organized documentation management;
•Prepared, maintained, and updated documentation logs (transmittal, registry, etc.);
•Ensured that appropriate recording, filing and archiving of all project documents and drawings on its hard and electronic copies are being done;
•Prepared weekly and monthly report of all documents/drawings that have been received by the company together with its status;
•Periodically writes an assessment paper/trend analysis to find out the frequency and actions taken on the transmitted documents/correspondence/drawings, etc.
•Properly distributed documents/drawings needed to be reviewed and/or commented by concerned managers and engineers;
•Managed to set up a system that will be used for the turn-over of the project documents/drawings;
•Prepared official correspondences to be sent to company’s contractor; and
•Monitored and prepared a list of all approved documents and drawings; and
•Performed other administrative tasks, duties and responsibilities assigned by the Project Managers.
Project: Common Cooling Water (CCW)
•Recording and tracking internal and external distribution of documents;
•Ensured timely transfer of electronic files to/from the clients;
•Ensured that accurate information about documents were maintained on the registry system;
•Monitoring and ensuring that project’s document control procedures and processes are being followed;
•Provided inputs on how to further improved project’s document control processes;
•Provided assistance to every document queries made by concerned individuals or staff; and
•Ensured the proper and effective distribution of project’s documents/drawings to each and every managers/sections/departments.
, DOCUMENTATION & SURVEYS DEPT.
and supervised the entire process of documentation activities of the Department;
•Responsible in monitoring, identifying and categorizing of all documents that have been delivered and gathered by Document Specialist;
•Screened, interviewed and evaluated applicants as well as the performance of the present institutional staff;
•Administered institutional policies and procedures in order to fulfill the organizational thrusts and targets. Included here are updated indexing of various documents and processing of all data/document requests;
•Strictly monitored and prepared weekly and monthly report of documents that have been checked-in and checked-out;
•Wrote and prepared Semestral Assessment Report, which we used in evaluating the entire performance of the department as well as its staff; and
•Prepared and gave lectures upon request of different sectors, organizations and offices.
of the inventory and delivery of institution’s publications and other products;
•Supervised all staff and evaluate their skills/performances; and
•Delivered lectures, trainings and seminars.
a Document Specialist I was assigned to do various documentation tasks such as data gathering, indexing of various documents used as reference materials, assist library users and provides data needs for various institutional/organizational researches and studies.
On-going