Team Secretary/ Administrator/ PA
Invision Recruitment Ltd
Total des années d'expérience :17 années, 7 mois
March 2013 - Present
Invision Recruitment Ltd
Team Secretary/ Administrator/ PA
Invision are a boutique agency that offers temporary and permanent staffing solutions to the construction industry. At Invision I provide administrative support to the Sales Team and the Directors.
My responsibilities include:
- Managing diaries for the Sales Team and the Company Directors.
• All general administrative duties including: scanning, faxing, filing.
• Answering the team telephone and regularly liaising with both clients and candidates
• Meeting and greeting visitors and candidates.
• Responsible for all payroll duties, including; emailing timesheets to candidates and clients, uploading timesheets, inputting hours and payment details, liaising with candidates with any pay queries, entering all candidates payment details starter forms into system and umbrella company set up.
• Providing all of our temporary workers with new starter packs and ensuring that we have all the required documents on record for them and that they are set up on the payroll system.
• Updating & maintaining the company database, various spreadsheets and sales reports.
• Updating the online job boards and company website used by the sales team to advertise jobs.
• Assisting with the company marketing including collating material for the sales brochure and the company website.
• Updating, formatting and writing CV's.
• Attending promotional events and client meetings to help support the sales team when required.
• Taking the meeting minutes at the weekly sales meeting and creating sales reports for the team and directors.
• Maintaining and updating the company website and social media with job adverts, updates and vacancy information.
• Assisting with completing client Pre-Qualification Questionnaires.
• Providing training on the company database for all new starters.
• Ensuring that all internal company document and policies are kept up to date.
• Assisting with credit control, including: chasing invoices, monitoring payments and keeping all records up to date.
• Processing all employee expenses.
• Managing all incoming and outgoing post.
• Ordering office stationery, business cards and point of sale for the team.
• Using the Microsoft Office package on a daily basis.
• Responsible for the general upkeep and maintenance of the office.
July 2011 - March 2013
O'Neill & Brennan Group Ltd
Recruitment Team Secretary/ Administrator
O'Neill & Brennan Group are one of the UK's leading Construction Recruitment companies that also provide Site Service and Logistics packages to Contractors and Developers. Within this role I provided administration support to the Sales Team and assisted with resourcing white collar staff for positions within the construction industry.
My responsibilities included:
● Preparing presentations for the Divisional Manager and members of the Sales Team to deliver at client meetings.
● Regularly liaising with clients offering support to the Sales Team when required.
● Managing diaries for the Sales Team including the Team Leader and the Divisional Manager.
● Attending client meetings when needed, in support to the Divisional Manager.
● Maintaining and updating records on the customer relationship management database.
● Assisting with the company branding and marketing, including designing and updating the company website and sales brochure.
● Preparing research data in order to create a marketing plan for the Sales Division, including a detailed SWOT analysis.
● Managing and updating social media sites on behalf of the Sales Team.
● Arranging candidate interviews and confirming job starts with clients.
● Generating vacancy, lead and cross sales report sheets for management and the board.
● Producing and preparing information for client Pre Qualification Questionnaires
● Responsible for managing, auditing and collating starter packs for all new operatives.
● Processing and managing timesheets for all contract workers each week.
● Dealing with client and candidate queries regarding invoices and payroll.
● Collecting, distributing and franking all post.
● Working Microsoft Office suite on a daily basis.
● Taking minutes at the weekly sales meeting and creating sales reports for the Board of Directors.
● Creating mail merges on the CRM database.
● Ordering stationary, business cards and POS as required.
● Providing administration training required for all new starters on both the customer relationship management and the payroll database.
● Updating, writing and formatting CV's.
● Sourcing and selecting candidates using various methods.
● Assisting the Sales Team with any contract or permanent vacancies.
● Registering candidates and carrying out pre-interviews.
● Taking verbal references on all candidates.
● Managing, updating and monitoring the online jobs boards used by the Sales Team to advertise job vacancies.
● Creating and posting job adverts both online and in print.
● Carrying out any other general administrative tasks as requested.
September 2006 - July 2011
Tesco PLC
May 2011 - July 2011
Marie Curie Cancer Care- London Community Fundraising Team
Team Administrator
(Part time voluntary position)
My responsibilities included: ● Assisting and supporting the London Community Fundraising Team with promoting events for the charity.
● Working with Microsoft Office Suite.
● Managing and updating company databases.
● Working effectively within a team and displaying excellent communication skills.
● Working on direct marketing campaigns to promote upcoming events.
● Attending marketing events with the fundraising team in order to raise awareness of the charity.
● September 2008 - May 2011, University of Hertfordshire, Businesses School, Hatfield, BA (HONS) Marketing, 2:1