Store Supervisor
Mosanada FMS
Total years of experience :16 years, 9 months
Assist the Warehouse Manager in maintaining the smooth operation of a fast-moving environment. Responsible for the day-to-day management of people within the warehouse function, to ensure the company's targets and objectives are met to meet customer requirements, ensuring that staff complies with health, safety, and standard operating procedures. Responsible for housekeeping standards and continuous improvement within the warehouse.
Duties and Responsibilities
Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
Ensure warehouse operations and contents by establishing and monitoring security procedures and protocols.
Controls inventory levels and monitors the KPI.
Day to day coordination with other company departments prepares and submit reports needed.
Managing, evaluating, and reporting on warehouse productivity.
Tracking and coordinating the receipt, storage, and timely delivery of goods and materials.
Ordering supplies and maintaining suitable inventory levels.
Checking orders, bills, items received, inventory, and deliveries for accuracy.
Maintaining records, reporting relevant information, and preparing any necessary documentation.
Ensuring basic maintenance standards and compliance with health and safety regulations.
Performing a daily inspection of the warehouse grounds.
Other duties assigned by the management
Performing Warehouse activities especially in the Issuance section by cross-checking the stock materials reservation status in SAP; Preparing the picklist item; Verifying the materials and quantity; Making and Preparing STO items (Stock Transfer Order) from any affiliated QP Company, Assisting End-User regarding their request materials to Procurement Department or Supplier and Filling all original documents.
Duties and Responsibilities
Receiving and assisting all materials to request from end-user through email or personally along with reservation number and checking the status of the availability of stock in SAP
Issuing materials as per approved procedures to ensure materials issued are as per requisitions received and delivery is made to authorize personnel.
Preparing the picklist with the materials bin location as per FIFO/Standing instruction and the respective bin stock quantity to take inventory while picking.
Familiarizing the description (Specification, Unit of Quantity, application) of materials to provide the right materials requisitioned.
Providing end-user to verify the material and quantity at the issuing counter itself, once end user verified, complete the goods issue in SAP System.
Making, preparing, and receiving STO (Stock Transfer Order) items requested from other Plant Area Example: Offshore operation, South and North LNG plant.
Keeping records to maintain inventory control, cost containment, and to assure proper stock levels.
Updating daily status of materials request report, especially STO items.
Implement and maintain a filing system that ensures Good Issued and other documents are preserved and easily retrieved.
Preparing International Maritime Dangerous Goods (IMDG) form for the attachment of the ship out materials intended for the offshore project.
Arranging the Loan basis materials, which are requested by other affiliated QP companies.
Coordinating and following up the requested materials to the Procurement department or the Logistics department regarding the delivery of Urgent request materials or directly contacting the supplier about the status and ETA of the materials.
Processing and preparing PTW (Permit to Work) for the delivery of chemicals to plant site as per the Company Procedure. And the Daily Activities of Warehouse Work Permit.
Liaise with the project warehouse or materials Manager regarding the scope of work and supplied materials & equipments.
Do the preparatory work for material and warehousing control including but not limited to receiving, offloading, checking, storing, inspection, issuance and loading of materials and equipment.
Briefing and fill in all warehouse personnel regarding the client and Company material control, handling and preservation procedure.
Prepare storage plan and layout for equipment and materials. Provide necessary supervision for offloading crew and equipment for material receiving, inspection and storing.
Prepare allocation plans indicating where materials and equipments are to be unloaded according to documents, which show actual delivery, shipping status and in coordination with the warehouse manager and supplier or vendor.
Ensure that all workers who are offloading/loading materials and equipment follow safety regulations.
Coordinating with the security discipline and ensuring that maximum security measures are provided to safeguard all materials, equipment and properties. Make sure all necessary fencing work and security gates are installed in all storage yards / or facilities prior to start material reception.
Supervise the unloading of equipments, materials, tools and consumable and ensure these are properly allocated.
Supervise unpacking, checking and storing of materials. Determine suitable storage locations for received materials and equipment. Ensure proper protection of materials, such as timber, planks, pallets or racks shall be placed to support items off the ground with sufficient passage for forklift or other means of lifting gear underneath. Such condition shall also allow the stored items be clear of sand and allow air circulation
Maintain proper color coding of materials in accordance with approved client color coding procedure.
Supervise and monitor the preparation of request for inspection (RFI), OSDR and lost or damaged tools report.
Ensure that materials not conforming to the purchase order specification and packing list will be quarantine and put on hold until receipt of replacement from vendor or approval to use by Project and QC manager is received.
Reviewing and dissemination of daily material receiving report to all concern departments.
Monitoring and maintaining all stored materials and equipment with proper protection at all times.
Take necessary action to initiate overage, shortage, damage and off-specification (OSD&F) reports & monitor field changes reports for materials which are missing, lost, damaged or changed.
Supervise all issuances of materials and equipment including the updating of material receipts and issuances.
Ensuring that materials and equipment preservation shall be implemented in reference with Company and Client preservation procedure or vendor recommended equipment & materials preservation procedure.
Coordinating with concern discipline for some equipment and materials that require special treatment of preservation like space heater and pump rotation & lubrication.
Reviewing and supervising the routine performances of the whole labor force in the material and warehousing unit.
Conduct periodical inventory of materials and equipment.
Monitor regularly the inventory levels and construction allowances to avoid unnecessary intrusion in fulfilling construction requirements.
Conducting appropriate daily housekeeping in warehouses and surrounding storage yards to maintain a safe and clean working environment.
Return or transfer surplus materials to Client and Company warehouse with a surplus material list when the construction is completed.
Initiate reconciliation report and coordinate with the Client and project incharge & store in-charge for project materials closed out report upon completion of the project.
Obtains copy of Materials Take-off and develops control measures necessary to avoid material outages, over-withdrawal of materials, unnecessary wastage, over-ordering of material requirements and to ensure proper allocation of materials.
Consolidates all draft requisitions into formal Requisitions for onward transmission to Purchasing and Warehousing. Register requisition quantities & costs onto commitment register.
Develops material projections based on anticipated materials needed to support scheduled construction activities. Liaises with Engineering, Warehouse, Purchasing, Planning Engineer and counter-part of client’s organization to ensure realism of projections.
Ensures the maintenance of records pertaining to materials budget and actual materials expenditure / commitments, orders, receipts and usages. Liaises with Project and Head Office’s Purchasing, Warehouse and other personnel as required, in order to maintain these records.
Analyzes in conjunction with the Planning Engineer the potential effect of delays in material deliveries to the project and initiate necessary measures to expedite deliveries.
Develops formal Monthly Materials Reports for MMG Project and Head Office Management, providing data on actual and forecast material usages and cost expenditure. Highlight problems or potential problem areas and recommend solutions, where possible.
Investigate & report on materials trending towards deviation from the approved budget. Makes recommendations for improvement where possible. Such deviation should be related to quantities and price, positive or negative.
Attends meetings with other members of the Project Team and/or the Client, as required, in order to report on material status, discuss problem areas and contribute towards the their resolution.
Compile documentations for billing of material pay-items in accordance with contract requirements.
Basic function
Perform warehousing activities, which includes materials receiving, Checking/inspection of received materials, storing, issuing, OSDR activities, cycle activities, housekeeping, materials packaging, cleaning, staging and delivery as required, participate in safety audit & safety meetings, maintain documentation, material return stock activities, material re-arrangement activities, safe handling equipments and materials.
Duties and Responsibilities
Updating the SAP system of daily issuance of materials from consumables, tools, and permanent materials.
Monitoring and Updating the daily receiving and balance delivery of materials from Central Warehouse Department(CWD) through Material Reservation (MR) if available, and Other supplier s that we ordered through Purchased Order (PO) if not available in our Central Warehouse.
Making daily cycle count report based on the Monthly Inventory report to update and monitor the stocks from SAP system to actual and physical count of materials.
Making of Monthly Inventory, Daily issuance of materials and Daily cycle count report.
Direct warehouse employees in the storage, inventory, and distribution of materials, supplies, parts, components, and tools.
To record all transactions and maintain related records.
Supervise inventory of all material and to maintain required supply.
Ensure that shipping, receiving, storage and distribution are performed in an efficient manner in coordination with warehouse supervisor.
Prepare and review delivery documents.
Evaluate inventory on hand and report to the management to ensure replenishment
Help in Loading, unloading, moving and storing material according to delivery documents in coordination with the management
supervises activities of warehouse personnel
Takes precautions to protect warehouse contents against loss, damage etc.
Responsible to input and update all finished product-pipe spool’s daily transactions into computer programs/systems as per projects as required daily.
Ensure that all receiving priority list, job orders, OGMR, RFI and shipping notes from QC’s are properly filed and controlled as per project as required with approved color coding system.
Accountable to generate reports daily, Daily Pipe Spool’s Receipts, Priority List, List of OGMR, Check list report, Pipe spool’s Status Report, Summary of job order’s, Pipe spool’s Issuance to Site Warehouse, Incomplete Pipe spool’s Deliveries at Site warehouse, Pipe spool’s Received Summary Report for Painting Group, etc…and then forwarded to Steel Factory Warehouse Department-MCE for reference, verification, sum up with his reports and later use-inventory reconciliation.
Coordinate with QC on any further NDT requirements.
Check with PCD @ SF on the Priority Items for delivery.
Coordinate properly the equipment operators-Riggers and Crane Operators to work properly in accordance to shipping internal procedures to focus the priority list as per projects, schedules of loading materials to trailers/truck presence and constant thorough examine while hauling the finished product and update the check list subsequently as required.
Coordinate with QC for Preliminary and final Shipping Inspection.
Coordinate and advises Projects of the arrival of materials to ensure availability of crane to facilitate unloading.
All pipe spool’s issuance to site warehouses is supposedly properly controlled, monitored, reviewed and maintained particularly the documents against physical counts prior to file accordingly. Further
verifications of all daily issuances particularly on Pipe spool’s will be closely monitor, consistent self-checking tag number prior to send this product into site warehouses.