Accounts Payable Team Leader
Innovation group UAE
Total years of experience :14 years, 5 Months
• Entire Accounts Payable Activities
• Booking and approving All vendor invoices including insurance invoices once verify GL, Client and Cost centers
• Requesting Treasury to initiate payment based on the Credit Period through ERP Ticketing Method
• Reconciling vendor SOA if there is any discrepancy arise
• Monthly Closing Activities
• Maintain Provisions and reconciling each Provision accounts Monthly Wise
• Maintain All Prepayments and monitoring and entering amortizations.
• Coordinating With Facility Team regarding Operational invoices and Monthly Transportation Provisions, EMP accommodation Bed Space details
• Maintain all Expenses Ledger analysis Monthly Wise and Keep monitoring each invoice and maintain provisions
• Verify and Approve CITI Bank Vendor invoices and Making Payment within 2 Days, Coordinate with Citi Officials to get Approval for Monthly Billing with Markup
• Scheduling Third Party Payments to Huawei, Honor, Xfusion and the same billing with Markup within 2 Days and Submit to Concerned
• Maintain Reimbursement Ledgers and Billing to Affiliates and Clients Monthly ( one invoice to Each Affiliates for all expenses which is occurred in particular month)
• Verify All insurance client sales invoices and send to SFM for ERP approval
• Coordinate with Treasury for Misc Payments (Gate Pass, Petty Cash, Bed Space, Fuel and Other payments)
• Review and Approve Petty cash and Project Expenses and reimbursements and Advice Treasury to Initiate it
• Reconcile and properly reporting and maintain employee advance accounts
• Coordinate with Legal team regarding Excess Deducted Court Payments and get back to innovation Account.
• Prepare LPO based on request.
• Coordinating with Car Rental Agencies for New Cars and Lease Closing Activities
• Coordinating with Dispatch team for getting Sign and Stamp on CITI Marketing Promotion KIOSK
• Coordinating with external auditors and submit required documents for Year END Audit
• Prepare Monthly / Quarterly Cash flow forecast report and Submit to Finance head for the review and approval
• Prepare daily bank positions and schedule daily commitments based on the fund availability
• Actively monitor the bank statements about to check released supplier payments and expected collections
• Coordinate with sales department for scheduling the supplier payments based on the fund availability
• Review, verify, enter and process the payroll file scheduling the release based on the fund availability
• Review and approve Employee entitlements (Advance, Vacation pay and Final Settlements )
• Maintain the bill of discounting invoices and monitoring the interest rates
• Coordinate with bank for banking related conflicts and for other advices from them
• Reconciling banks Every Month and Submit the report to Finance Manager
• Reconcile customer / Vendor accounts if there is any dispute arise
• Monitoring Input and OUTPUT VAT and Settlement
• Maintain, prepare and submit monthly stand by cost report
• Maintain Prepayments and Amortizations
• Internal Control regarding Fund flow and other
• Prepare Yearly Budget and budgeted Cash flow forecast and Submitted to Finance Manager for the review and approval
• Actively coordinate with TAX department about VAT, WHT and ZAKATH payment
Handle full spectrum of accounting role, including: AR, AP, Financial Reporting and Responsible for almost day-to-day accounting operations
• Monthly bank reconciliation and Vendor and Customer Financial Statement Reconciliation (if Needed)
• Managing financial accounting, month-end provisions & payables management, preparing ledger books, financial statements reconciliation, conducting GL analysis, Depreciations, Amortizations and annual closing of accounts
• Preparing Payroll, Keen watching Salary advances and making deduction each month, Preparing ESOB for Employee Final Settlement and For Personal Loan from Bank
• Verifying Purchase Entries and Make sure the GL and Cost center
• Monitoring vendors outstanding and advice Accounting Team to prepare payments
• Review & approve payment vouchers, journal entries and GL, Coordinating Auditor for filing WHT
• Reviewing Site Expenses and Entering Cost Center Basis and Making Project advance to Site Supervisors
• Maintain Petty Cash and Entering Cost Center Basis
• Monthly Closing, Quarterly Preparing Cash Flow Statement in required format and submit to Finance Manager
• Preparing Invoice for Customers ( Billing )
• Sending Weekly Sales and Collection Report to GM and FM, BDM
• Follow up with Sales team for the Collections and Sending SOA
• Interface with the external auditors in connection of Interim & Final Audit as well as providing the complete audit file together with the Financial reports as per auditor’s requirement
• Develop, manage, motivate, train and retain the finance & accounting department team and provide leadership to them.
• Maintain Daily Accounting activities including AP, AR ( if Credit Controller is Not Avail )
• Entering Purchase Invoices and other expenses statement
• Assist Monthly closing of accounts
• Maintain outstanding and provisions
• Maintain Bank Payments and General Journal entries
• Assisting with Finished stock count and auditing team
• Monitoring vendors and their out standings
• Checking Customer Over Due and Customer Over Credit Limit
• Releasing the Customer Orders
• Maintaining day today accounting activities
• Creating request for quotations, purchase and sales and also quotations
• Maintaining existing Clients and acquiring new clients
• Coordinating the operations and sales
• Arranging meeting with Clients and giving Weekly sales report to BM
• Monitoring requests from the vendors and also from the customers
Acquiring new Clients based on the Bank Leads
Achieving the targets
Maintain customer relation
Preparing sales report every day
Giving Proper Financial Advice to Switching also about Investments
Submitting DSR to BM
• Recruiting financial advisors
• Giving proper training
• Motivating them for achieving the target
• Acquiring new clients
• Maintain customer relation
• Reporting BM every week
Organizational study along with the employee satisfaction survey at NAVIA Markets (stock Broking Firm) Limited Coimbatore. Fundamental analysis of five major banking companies conducted at Cochin Stock Exchange Ltd, Cochin.
One month on the job training at co-operative bank Kottayilkovilakam on Nov 2004 • Savings bank ,Current account & Overdraft selection • Loans and advances One month on the job training at guideline solutions on Dec 2005 • Management function • Administrative function , Finance and computerized accounting • Marketing , Communication and front office management
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