Executive Secretary to Chairman, Vice Chairman, Executive Board Member & CFO
Sadita Holding Company
Total des années d'expérience :17 years, 6 Mois
• Maintaining the Managing Partner’s agenda and assist in planning appointments, meetings, conferences, etc.
• Receiving, screening phone calls and redirecting them when appropriate.
• Handle and prioritize all outgoing and incoming correspondence (Emails, letters, packages, etc.)
• Making travel arrangement for the Managing Partner
• Prepare confidential and sensitive documents
• Maintain hard copy and electronic filing system
• Monitor office supplies, negotiate terms with the supplier to ensure the most cost-effective orders
• Preparing invoices and statements to provide assistance in bookkeeping.
• Provide administrative and clerical support to departments and individuals.
• Prioritize daily administrative tasks to ensure that the projects are completed on time
• Preparing contracts, letters, quotations, invoices, purchase orders, delivery notes, etc.
• Input data on tender documents, contracts, budgets, bills of quantity and other documentation.
• Maintain office procedures
To accept and ensure comprehensive requests for hotel accommodation/tickets are taken accurately and efficiently.
Maker - locate the most suitable hotel and confirm the reservation with the client/hotel as per their requirement
To cancel and/or amend reservations at client’s request and ensure details are correct before processing. Where cancellation/no show charges negotiate with the hotel to reduce the charged client.
To follow the set procedure for dealing with new clients and new hotels.
To welcome guest and guide them to their seats, giving menus
To received phone calls and reservation
Controls the flow of the guest especially busy hours
Ensures the services provided to the guest are of the highest standard
Provides information to callers
Deal with queries from the guest
Ensures knowledge of staff movements in and out of restaurant
General administrative and clerical support
Receive and sort mail and deliveries
Schedule appointments
Organize meetings
Tidy and maintain the reception area
Graduate/Diploma Holder - Bachelor of Science Major in Accounting