Ariel Suruela, Administrative Assistant

Ariel Suruela

Administrative Assistant

Hospitality Center LLC

Location
Philippines
Education
Bachelor's degree, Accounting
Experience
34 years, 11 months

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Work Experience

Total years of experience :34 years, 11 months

Administrative Assistant at Hospitality Center LLC
  • Saudi Arabia - Riyadh
  • My current job since July 2016

Administrative Assistant
Procurement Agent
Sales Coordinator
Customer Service Agent

Administrative Assistant at Hospitality Center LLC
  • Saudi Arabia - Riyadh
  • My current job since July 2016

Duties and Responsibilities:
- Assisting the Sales Department in the preparation of purchase orders to various Local and International suppliers
- Attending Hotel Clients and coordinates with them regarding the materials they need
- Coordinates with LogisticDepartment for the deliveries of Hotel Supplies and Equipment to various clients
- Making Quotations and Submittals on various inquiries from clients
- Invoicing of various purchase orders from clients
- Updating / Reporting / Checking delivery status of items based on the purchase orders of the clients
- Making deductions of the stocks in the computer system
- Making Yearly Inventory Reports on Various Hotel Supplies in the warehouse
- Accepting payments and issuing receipts to clients.
- Filing documents involving Hotel Supplies and Equipment transactions
- Verifies the availability of materials in the warehouse.
- Receiving / Checking Incoming Proforma Invoice, Request For Quotations and Materials from International Suppliers.
- Preparing Purchase Orders to Various Local and International Suppliers
- Preparing Sales / Proforma / Delivery Invoices to various Hotel Clients.
- Attending Inquiries from Phone calls of various local and international clients.
- Performs Accounting and Auditing works when needed
- Overall assistance to all levels of Management as HR & Administrative Staff

Administrative Assistant at Hospitality Center LLC
  • Saudi Arabia - Riyadh
  • My current job since January 2020

Duties and Responsibilities:
- Assisting the Sales Department in the preparation of purchase orders to various Local and International suppliers
- Attending Hotel Clients and coordinates with them regarding the materials they need
- Coordinates with LogisticDepartment for the deliveries of Hotel Supplies and Equipment to various clients
- Making Quotations and Submittals on various inquiries from clients
- Invoicing of various purchase orders from clients
- Updating / Reporting / Checking delivery status of items based on the purchase orders of the clients
- Making deductions of the stocks in the computer system
- Making Yearly Inventory Reports on Various Hotel Supplies in the warehouse
- Accepting payments and issuing receipts to clients.
- Filing documents involving Hotel Supplies and Equipment transactions
- Verifies the availability of materials in the warehouse.
- Receiving / Checking Incoming Proforma Invoice, Request For Quotations and Materials from International Suppliers.
- Preparing Purchase Orders to Various Local and International Suppliers
- Preparing Sales / Proforma / Delivery Invoices to various Hotel Clients.
- Attending Inquiries from Phone calls of various local and international clients.
- Performs Accounting and Auditing works when needed
- Overall assistance to all levels of Management as HR & Administrative Staff

Administrative Assistant at First Saudi Contracting Company
  • Saudi Arabia - Riyadh
  • February 2013 to March 2016

Administrative Assistant to the Business Development Department
Duties and Responsibilities:
- Overall assistance to the Business Development Department
- Performs Accounting and Auditing works when needed
- Overall assistance to all levels of Management as HR & Administrative Staff
- Overall assistance to Engineering, Bidding and Estimation Department
- Updating various documents like:
 Company’s Organizational Charts
 Company Employee’s Job Descriptions
 Company’s Profile, Catalog, Brochures
 Company’s Marketing Presentation through Powerpoint
 Updating of Daily Manpower of the Company when needed for technical requirements for the projects.
 Health, Safety & Environmental (HSE) Policy Manual
 Construction Site Safety Plan

Assistant Sales Coordinator at Al Saadeh Trading Establishment
  • Saudi Arabia - Riyadh
  • July 2010 to November 2012

I. EMPLOYMENT RECORD: July 26, 2010 to July 26, 2012 (2 Years Contract): Al Saadeh Trading Establishment
Position: Assistant Sales Coordinator Bldg. No. 05 - Hilal Bin Mahfouth St.
Customer Service Representative Malaz District, Riyadh
Male Secretary Kingdom of Saudi Arabia
Warehouse Stock Inventory Clerk

PRODUCTS HANDLED: Fire Fighting Materials: (Valves, Sprinklers, Switches Fittings)
- Gruvlok Fittings - Anvil - Mueller - Tyco
- Claval - Fire End Croker - Giacomini - AGF / Potter-Rhoemer
- Reliable - Valmatic - Amerex - Grinnell's Materials
- Greenheck Fans - Kinetics - Carmon - Mars
- RapidDrop - Tecresa

Duties and Responsibilities: - Assisting the Sales Coordinator in the preparation of purchase orders to various Local and International suppliers
- Attending clients and coordinates with them regarding the materials they need
- Coordinates with Sales Engineers for the deliveries of firefighting equipments to various clients.
- Making Quotations and Submittals on various inquiries from clients
- Invoicing of various purchase orders from clients
- Updating / Reporting / Checking delivery status of items based on the purchase orders of the clients
- Making deductions of the stocks in the computer system
- Making Yearly Inventory Reports on firefighting equipments in the warehouse
- Accepting payments and issuing receipts to clients.
- Filing documents involving firefighting equipments transactions
- Verifies the availability of firefighting equipments/materials in the warehouse.
- Receiving / Checking Incoming Equipments and Materials from International Suppliers at the Warehouse
- Prepares Commercial Invoice for the Incoming Shipments from Suppliers
- Attending Inquiries from Phone calls of various local clients.

Administrative Staff at Lipa Bank Incorporated
  • Philippines
  • September 2008 to May 2010

September 15, 2008 to May 31, 2010: Lipa Bank Incorporated (A Rural Bank)
Position: Administrative Staff No 65 T. M. Kalaw Street, Lipa City Batangas
Accounting Staff Tel. No. 756-2411 / 7566912 / 7566911

Duties and Responsibilities: Internal Auditor
- Bookkeeping
- Updating various Subsidiary Ledgers
- Posting Bank's Daily Transaction
- Prepare schedule of deductions of employees for payroll like SSS, Pag-Ibig and Medical Insurance
- Prepare various month-end reports
- Prepare computation on daily loan release of the bank
- Overall assistance to all levels of management as Administrative Staff.

Internal Auditor at Philippine General Merchandising Corporation
  • Philippines
  • August 2005 to August 2008

August 01, 2005 to August 31, 2008: Philippine General Merchandising Corporation
Position: Internal Auditor Silver Swan Manufacturing Co., Inc.
No. 76 Calbayog cor. Libertad Streets
Mandaluyong City
531-7462 local 124

Duties and Responsibilities: Internal Auditor
- Overall assistance to all levels of management
- Field Audit of Salesmen and Warehousemen's Accountabilities nationwide.
- Confirmation of Customer's Accounts Receivables
- Checking of various Time Records of Merchandisers assigned on different Malls, Supermarkets nationwide.
- Office Audit - Expense Reports, Petty Cash Vouchers, Collections, Incentives,
- Office Audit - Vacation Leave, Sick Leave, Time Records
Trucking / Shipping Charges and Other Payables Control and Filing.
- Auditing of various Payroll of Agencies who handled Various Merchandisers of the Company nationwide.
- Conduct Semi-Annual Inventories at the Factory of Silver Swan Mftg. Co. /Audit of
Warehouse's Finished Goods/Raw/Packaging Materials

Administrative Staff at VonKel Macken Marketing Corporation
  • Philippines
  • November 2003 to July 2005

November 04, 2003 to July 05, 2005: VonKel Macken Marketing Corporation
External Service Provider of Bankard
Head Office: No. 22-C & E, K 9th St., West
Kamias, Q.C

Duties and Responsibilities: Administrative Assistant / Team Head / Tele-Sales Consultant /
- performs the functions of a telemarketing, handling various customer's complaints
- provide qualitative and quantitative information to both internal and external customers
- provide feedbacks to company's changing needs, assisting tele-sales consultants
- performing credit investigation to various credit cards applicants
- providing various daily, weekly and monthly performance evaluation reports of TSC's
- assisting various credit cards applicants in their applications
- checked, verified various documents/requirements submitted by various credit card applicants
- balance all of customers activities at the same time provide feedback to management about customers changing needs

Co-Owner / Manager at Self Employed
  • Philippines
  • April 2000 to October 2003

April 2000 to October 2003: Self Employed
RBD Store & General Merchandise Co-Owner / Manager
Lipa City, Batangas

Customer Service Representative at Keppel Bank, GE Savings Bank
  • Philippines
  • March 1996 to March 2000

March 07, 1996 to: March 15, 2000 Keppel Bank, GE Savings Bank Lipa Branch
C. M. Recto Avenue, Lipa City
Batangas 4217

Duties and Responsibilities: Checking / Savings Account / LOAN / Accounting Bookkeeper
- preparing reports on Ordinary/Special Saving/Demand/Time Deposits
- preparing reports on Jewelry/Real Estate Loan
- balancing and posting of Bank's daily transactions
- preparing and balancing various month-end Accounting reports to the Accounting Department
- responsible for the inventories and purchase of various office supplies/equipments of the bank
- assisting clients in opening their safety deposits boxes

Customer Service Representative / New Accounts Clerk
- provide quality, responsive and creative services to external customers
- balance all of customers activities at the same time provide feedback to management about customers changing needs
- handling customer's complaints
- assisting customer in filing various applications with the bank
- assisting various visa card holders on their problems
- providing information to customer on how to handle checking accounts, as well as instructing to various credit card holders on proper use of their cards
- providing goodwill to clients
- assistance secretary to the Branch Manager

Distributing/Clearing Clerk
- posting various inward and outward checks deposited by clients with the bank
- insuring correctness of checks deposited by clients
- doing some client call with regards to their incoming checks presented in the bank
- preparing month-end reports on inward and outward checks

Teller
- receiving deposits and withdrawals from clients
- preparing reports on Ordinary/Special Saving/Demand/Time Deposits
- balancing and posting of Bank's daily transactions

Marketing Assistant
- assisting the Branch Manager in soliciting depositors
- providing client calls
- analyzing / processing various loan documents presented by clients with the bank

Office Clerk at Vel Agri Business Corporation
  • Philippines
  • January 1990 to March 1996

January 1990 to March 1996: Vel Agri Business Corporation
BL Farms
Semaña-Luna Drilling & Const., Company
C.M. Recto Avenue, Lipa City


Duties and Responsibilities: Liaison Officer/Bookkeeper: - processing of the Company's business permits and documents
- dealing with bank's officials with regards to loans
- dealing with government people/officials when working with permits and - other required papers
- recording/encoding of Company's various business transactions

Computer Encoder: - More on encoding of Company's business/financial transactions and quotations

Education

Bachelor's degree, Accounting
  • at Lipa City colleges
  • January 1993

Course Bachelor of Science in Commerce 1988-1993 Major in Accounting

High school or equivalent,
  • at Inosluban Marawoy National High School
  • January 1986

High School: Inosluban-Maraouy National 1982-1986 High School Lipa City College: Lipa City Colleges Lipa City

Specialties & Skills

Banking
Customer Service
Accounting
Administration
Secretarial
BOOKKEEPER
CLIENTS
ENCODER
ENCODING
LIAISON
QUOTATIONS

Languages

English
Expert
Tagalog
Expert

Training and Certifications

Know Your Money And Counterfeit Detection (Certificate)
Date Attended:
November 2009
Valid Until:
November 2009