Procurement & Logistic Officer
Don Construction Products
Total years of experience :21 years, 9 Months
Jan 2010 - Present Don Construction Products, \nDoha, Qatar \nProcurement & Logistic Officer \nDevelop and ensure the efficient implementation of the procurement annual plan and overall procurement strategies using the best procurement practices and approved policies. \nAnalyze the demand for supplies and forecast future needs. \nConferring with heads of department to ensure materials delivery (foreign and local) of projects is progressing according to schedule and within budgetary guideline. \nOptimizing delivery dates and payment terms of procurement material. \nMonitors and reviews progress of contractual agreements, reviews and approves invoices for payment, resolves any problems that arise, performs post contract evaluations, creates and maintains procurement records, including electronic records in the Picto Enterprise Resource Planning (ERP) Purchasing module and ensure accuracy and integrity of data. \nIdentify cost reduction opportunities to achieve financial goals. \nDeveloping relationships with foreign vendors, shipping companies local companies and Searching for new sources of supply. \nNegotiate with suppliers, shipping companies, clearing agents to improve supply chain efficiency or sustainability and evaluate all quotations to ensure that the company procures quality items at the best price. \nEvaluation and maintenance of approved suppliers and performances of clearing and shipping agents. \nFacilitating the receipt of supplies by land, sea and air through liaison with customs, port, shipping and government authorities and the processing of customs, tax exemption, and insurance, clearing and forwarding documentation. \nPrepare environmental applications and submit though E-services provided by Ministry of environment with Material Safety Data Sheet attachments and obtain certifications for import chemicals, Hazardous material etc. Furthermore, obtaining Ministry Of Energy approval related with all international Purchases.
Dec 2005 - Dec 2009 Al Wataniya Concrete, Doha, Qatar \n\[A subsidiary of Al Jaber Group\] \nExecutive Secretary \n* Provide all facets of executive secretarial and administrative support to Managing Partner/CEO. \n* Preparing reports, minutes of meetings and scheduling appointments. \n* Maintaining confidential files and other material essential for use by the Managing Partner /CEO. \n* Coordinate appointments, meetings, calendar and other day-to-day issues required facilitating the flow of information among various Departments. \n* Coordinate with all branch managers to monitor and report the daily production update to Managing Partner/CEO. \n* Coordinate with the supply chain Manager, Logistic Manager and Store in charge to Monitor and update the daily consumption and requirements of raw materials. \n* Monitor and update the task completion of each departments and report to Managing Partner. \n* Meet business associates & clients on behalf of Managing Partner/CEO. \n* Correspond with embassies, government agencies, associates & clients on business matters. \n* Organize business functions and Company events. \n* Schedule and organize activities, plan travel schedules & make overseas hotel reservations. \n* Evaluate the problems and resolve or to direct to the responsible Managers. \n* Maintains and controls confidential files. \n* Budget, purchase orders, personnel transaction forms, or other administrative details. and also liaise with vendors, suppliers & contractors for unique purchases. \n* Monitors progress of departmental assignments, ensuring that responses are timely and in accordance with established office and department policy and procedures. \n* Registering and maintenance of all master document register both electronically and manually related to various projects. \n* Controlling all the Correspondence, Documents, Drawings, Engineering/Site Queries, Non-Conformance Repots, Punch Lists, QA/QC Documents, Reports and MOM's etc.
Mar 2004 - Jun 2005 Al Suwaiket Trdg. Services, Saudi Arabia
Client: Saudi Aramco
Project: Safaniya Offshore Producing
Division
Area Coordinator
* Responsible for up to 100 Contractors including catering employees, clerical staff, Aviation Dispatchers etc hired for Saudi Aramco Offshore Project.
* Responsible for catering provided to offshore GOSP, Boats, and Barges.
* Make Safety Program and enroll employees for safety courses such as Helicopter, Safety, First Aid, Fire Fighting etc and update their records.
* Maintain employee's records such as ID Validity, medical Validity, and Safety Course and also provide proper training for the appropriate function of the operation.
* Organizing work schedules for employees.
* Enhanced employee performance and attendance through daily monitoring, one-on-one discussions and motivational strategies.
* Manage internal costs. Regularly negotiate and monitor contracts to keep costs down.
* Conduct special analyses and cost comparisons and purchase research.
* Handle all communications in a professional yet personalized manner.
* Preparing monthly minutes of meeting between Saudi Aramco Management and contractor representative.
* Preparing monthly menu for catering Division for Aramco employees and contractors as per Aramco health and hygienic standards.
* Arrange and supervise the setup of buffets for special occasional parties like award ceremony, staff retirement, Sunday parties etc for Saudi Aramco Employees.
* Conducting health and hygienic courses for catering staff on monthly basis on various topics.
* Update and maintain inventories of food and kitchen equipment and supplies and timely stock ordering from vendors and suppliers.
* Ensure excellent sanitation of all equipments.
* Handling Petty cash and preparation of expenses sheets.
* Deal with internal and external enquiries by telephone, correspondence or personal contact and to liaise with divisions/departments, Staff Associations and external organisations as required.
Dec 2001 - Dec 2003 Saudi Aramco (on contract basis)
Administrative Assistant & Document Controller
* Perform General office and administration functions.
* Maintain efficient filling system for easy retrieval of all documents.
* Sending, receiving, photocopying, distributing and filing of all documents and internal mails. Operation of all modern office equipments.
* Handling of general correspondence, order confirmation and monitoring of payments formalities with local and international suppliers.
* Compiles and maintains control records and related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments: * Registering and maintenance of the master document register both electronically and manually of the latest drawings/documents of the project and ensure that all recipients are transmitted the drawings/documents they requires as soon as new revisions are received
* Manage to make sure that all relevant documentations are incorporated as per procedure prior to final signature.
* Sort and arrange projects proposals, technical specifications, drawings, manuals, plant details, vendor information etc.
* Make online booking for Saudi Aramco helicopter and flights.
* Getting Stock Numbers from SAP System and preparing material request using stock numbers and also making inventory for the received materials.
* Assisting human resource department with Visa / Hotel arrangements for clients from abroad, air ticketing and process of recruiting personnel and allied activities.
* Maintain all employee file.
* Bachelor of Commerce
* Certified Purchasing Professional & Certified Purchasing Manager from American Purchasing Society
* Diploma in Secretarial and Administrative Studies
* Certificate in integrated Management System
* Certificate in 6S Awareness
* Diploma in Computer Application
* Certificate of Appreciation for Outstanding Performance from Saudi Aramco
