Accountant
Gulf Technical & Safety Training Centre
Total years of experience :18 years, 8 Months
• Working as an "Accountant" in Gulf Technical & Safety Training Centre from Nov 2005 till date.
JOB PROFILES:
Accounts Payable
•Managed accurate & timely processing of suppliers invoice in the ERP system (Iscala) under relevant cost codes as per agreed terms of credit through EFT & cheque payment.
•Processing International Accreditation bodies, Utilities, Rentals, Consultant / Instructors & Public Relation payments.
•Negotiated payment terms with suppliers from 30 to 60 days thereby improved Cash flow.
•Monitoring Corporate Credit Card transactions and implemented a system for approval of invoices and settlement of payments to the bank on a timely basis.
•Monthly review & reconciliation of Accounts Payables with supplier statements.
•Generating Monthly Accounts Payable aging & Analysis reports.
•Petty Cash management & Managing recouping of Funds to Operating Account.
Accounts Receivable / Credit Control
•Implemented stringent Follow up of Receivables, Collections & Deposits.
•Liaise & keep rapport with customers by being proactive in resolving issues during follow up.
•Monthly AR reconciliation and monitoring the credit terms of customers in close coordination with the administration & marketing especially for cases of non adherence to credit terms.
•Maintaining & updating Post dated cheques record on a routine basis.
•Generating Accounts Receivable aging reports, Statement of Accounts & Analysis reports.
Payroll Management
•Processing & Implementation of Monthly Payroll through WPS, Handling Payroll Reconciliation, Leave settlements & Final settlements for all employees.
Reconciliation, Reporting, Banking & Audit
•Ensuring Monthly Corporate Expenses are recharged to all branches and Reconciling of Inter Company ledger balances on a monthly basis
•Reconciling all General Ledger accounts and passing month end entries like Accruals, etc required for MIS reporting & Financials.
•Preparation of Bank Reconciliation statements on a monthly basis.
•Providing assistance to Senior Accountant / Finance Manager in way of reports & information required for Budget Presentation and analysis.
•Coordinating with the bankers for company bank account related activities & applying for Guarantees, Bid Bonds, Performance Bonds.
•Responsible for Internal & External Financial, HSEQ & ISO Audits.
Procurement & Contracts
•Managed the procurement of consumables, printing & stationery and capital requirements.
•Conducting supplier sourcing, Request for Quotes, Review of quotes as per approved purchase requests.
•Processing Local / Capital Purchase orders though the online CLA system.
•Implemented successfully the Purchasing Operating Procedure for UAE, Egypt, Saudi & Iraq branches.
•Implemented the Supplier Evaluation process on a periodic basis as per HSEQ policies & ISO standards.
•Monitoring & Reviewing the Annual Maintenance contracts as per company procedures & policies.
• Worked as an "Accounts Payable Executive cum Accountant" in Al Hamra Plaza Residence, Abu Dhabi, U.A.E. (A member of the Plaza Group of Hotels) from Aug 1999 till Oct 2005.
2. As an "Accounts Payable Executive cum Accountant" (From Aug 1999 till Oct 2005)
• Handling & monitoring day to day petty cash expense transactions.
• Preparing the Daily Petty Cash Expense Statement for approval from Financial Controller & General Manager.
• Processing Suppliers payments on a monthly basis and getting them authorized from the F.C., General Manager & Managing Director.
• Preparing Monthly Accounts Payable report for MIS.
• Processing Monthly Staff payroll & getting the same authorized from the Financial Controller, General Manager & MD for bank transfers.
• Handling various payroll related jobs like Annual Leave settlements & Final Settlements.
• Checking & booking Suppliers invoices on a regular basis in the Tasbooks Accounting System.
• Booking all Payment vouchers in the Tasbooks Accounting system on a monthly basis.
• Preparation of Bank Reconciliation statements on a monthly basis.
• Liaison with the bankers for account related activities.
• Reconciling Suppliers outstanding statements with our records.
• Handling all accounts closing activities like passing JV's, preparing the Trend of Operations in close accordance with the Financial Controller.
• Worked as an "Income Auditor" in Al Hamra Plaza Residence, Abu Dhabi (A member of the Plaza Group of Hotels) from October 1998 till July 1999.
3. As an "Income Auditor" (From Oct 1998 to July 1999)
• Verifying the daily cash & cheque collection received from the Front Office with Night Audit report.
• Depositing the cash & cheques on a daily basis in the bank.
• Checking the daily Room & Apartment revenues with the Night Audit report.
• Auditing the sales registered from various outlets like Coffee shop, restaurants, Health Club & Business Centre summaries with the Night Audit reports.
• Checking the daily city ledger invoices & submitting the report to Financial Controller.
• Preparing the pending invoices follow report with the Front Office & submitting the same to the Credit Controller.
• Preparing the daily Revenue report & Apartment revenue report and submitting the same to the Financial Controller, General Manager & Managing Director.
• Booking all the cash & cheque deposits on a routine basis in the Tasbooks Accounting system.
4. Additional responsibilities of handling the Credit Controller's job profile.
• Jobs involve Invoices to Customers, follow up of payments, Aging of Debtors, Credit Limit reviews of Debtors, Booking Accounts receivable entries in the accounting system & Handling of Accounts closing activities related to Accounts receivable.
• Worked as a "Commercial Officer" with MDS Switchgear Ltd., Bombay (A member of LEGRAND Group, France) from Feb 1996 to Oct 1998.
5. As a "Commercial Officer" (From Feb 1996 to Oct 1998)
• Handling the Daily remittance activities involving accounting of payments received from the stockists and other banking transactions.
• Bill discounting of sales bills with banks & preparing Bill Discounting report for review by the Commercial Manager & Finance Manager.
• Responsible for collection of Sales tax form Form C & Form 14 from suppliers.
• Updating the records for Sales Tax forms & preparing the monthly collection report for MIS.
• Preparing pending sales tax form report & sending reminder letters to Stockists as well as Sales personnel too.
• Preparing & issuing E1 form to stockists as & when required by them.
• Assisting in Sales Tax assessment for Trading items.
• Handling Sales Invoicing activities like booking of materials & allocation as per availability. Also coordinating with the Factory for urgent orders.
• Handling defective materials cases & arranging replacements or issuing of Credit notes wherever applicable.
(The above activities were pertaining to the Western India region.)
Operating System: Windows 98, XP, Windows 7
MS Office: Word, Excel & Power point
Accounting Packages: Branch Accounting system, Dataplus, Tasbooks, Tetra,
Epicor Iscala ERP system. CLA system
Others: Fidelio Hospitality System, IBM Notes & Internet tools.
Training Management: Spider Training System & Whiteboard Training System
• Worked as a "Personal Executive" to the Chairman & Managing Director of Rane Computers Consultancy Ltd., Bombay from May 1995 to Feb 1996.
• Diploma in Business Management (DBM) form Welingkar Institute of Management, Mumbai in Year 1996.
• Bachelors Degree in Commerce (B.Com) from University of Bombay in April 1995.
• Diploma in Systems Management (DSM) from NIIT Ltd. Bombay in Feb 1995.