Medical Supply Chain Planner
International Committee of the Red Cross
Total years of experience :18 years, 9 months
• Ensures that medical logistics settings in JD Edwards’s software are correct and appropriate for use.
• Plans the use of resources and sets and updates the medical logistics plan for the country; participates in Health Division meetings and takes part in planning changes to current and new health programs. This covers the NCD programs, primary health care programs- PHCC, Forensic programs, VET programs, and Protection programs- HiD.
• Helps maintain the country’s stock-item list and contingency stocks, stock availability in-creased from78% in January 2018 to 95% as of December 2018.
• Managed the disposal of expired and damaged items; 847 Kg were disposed of in coordination with MOH in February 2018.
• Ensures that batch-recall procedures are in place and that quality complaints are followed up on with the Head Pharmacist and technical adviser.
• Sets up, maintains, and operates medical storage facilities according to the ICRC’s medical logistics standards and national legislation and regulations. Put in place the best practice of handling cold chain items.
• Analyses and forecasts demand for health-care products; participates in collaborative demand planning (CDP) and processes transactions accordingly. Forecasting accuracy increased from January 2018 to December 2018 by 25%.
• Keeps track of products’ shelf life and submits lists of soon-to-expire batches to the Health Division. Manage the disposal of the expired medical items. The full annual inventory successfully done resulting in very minor discrepancies in the country medical WH with an operating stock of CHF 2.4 M; the amount variance was equal to CHF 22.38.
• Assists with customs-clearance procedures for internationally controlled drugs; schedules distribution to meet requested delivery dates and ensures deliveries are made on time.
• Ensures that effective, efficient and flexible services are provided to meet the needs of programs and health-care facilities receiving assistance; acts as a focal point for medical logistics matters and maintains close contact with health staff; ensures that updated order-status information is provided and coaches health staff in the use of logistics information systems, IMPERST system and Tableau (business intelligence tool); monitors performance metrics on medical logistics dashboards, takes corrective action and shares results with the health team.
• Reviews the self-evaluation checklist regularly and takes corrective action.
• Identify any key performance indicators (KPI) which are outside the desired range and identify trends.
• Led the internal logistics quality assessment on ICRC facilities storage areas in Mosul, submitted a visit report to the head of the delegation in Baghdad with the required recommendations.
• Staff management: employment, assigning duties and responsibilities, regular meetings, monitoring, staff development, and appraisal.
Conducted local market assessments whenever needed.
Trained logistics staff on QMS SOP’s.
Warehouse zoning and Temperature mapping.
Qualification of cold chain equipment.
Approved the specifications of domestically purchased items.
Sourcing and QCT update.
Updated country pharma SOP’s regularly.
Revised and raised of all requests for the procurement of pharmaceuticals and medical supplies and ensured their compliance with the donor list and national standards. Ensured item types and quantities are relevant for the requesting facility through comparison with monthly consumption.
•Performed quality control checks on all items received at the IRC warehouse and prepared a report to be shared with the program and warehouse team. Conducted warehouse spot checks and ensured the warehouse is up to standard for holding pharmaceuticals and medical items.
•Monitored stocks of pharmaceuticals and medical supplies at the IRC warehouse and ensured that stocks are replenished as soon as the identified critical level for a new order is reached. Ensured an accurate follow up of drug consumption tracking in supported facilities and created a monthly report with this information. More than 45 facilities were remotely managed and supported.
•Proposed ways to update existing pharmacy data tools and procedures to be implemented at supported facilities. Provided technical support for the implementation and management of the pharmacy activities at supported facilities. Trained facility pharmacy staff on how to tally daily consumption.
•Tracked the transportation of the medical commodities and ensured their receipt within the expected time, accurate quantities and best conditions. Supported the health team in tracking and supervision of mental health medications at the IRC warehouse and facility level.
•Supported IRC partners and supported facilities to comply with national and international standards (including drug stock management guidelines, essential drug list, and standard equipment).
•Drafted and formulated medical supplies handling SOP’s.
•Represented IRC in the donors check on the warehouses, and with partners as well as INGO’s working groups.
•Liaised with WHO health for the delivery of IRC shipments by WHO convoys to Syria.
•Managed the best use of CTS from the dispatch from IRC Amman WH’s till reception of good at the supported facilities in Syria.
•Performed market assessment on the suggested suppliers.
• Ensured pharmaceutical services are implemented according to internationally accepted standards and/or relevant Ministry of Health locally and regionally. Managed medical commodities quality according to WHO and local authorities.
• Provided oversight for the initial order of drugs and medical/surgical supplies and any GIK orders. Supported and followed up with logistics/ops team to deliver high standard kits and shipments of medical commodities cross border to south Syria.
• Established/utilized standardized data collection tools and trained staff on accurate data collection in order to track distribution and consumption. Collected and analyzed consumption data to adjust project objectives, planned additional specialized responses (rational drug use, FEFO protocols, etc.). Led, designed, and implemented Pharmaceuticals and medical commodities supply management related activities including manuals, drug management tools and other related documents and activities.
• Worked with logistics/finance to ensure regular and adequate drug and medical supplies in order to avoid stock outs. Worked with the medical team to implement standardized internal reporting.
• Analyzed training needs and institute training for staff member as required, with an emphasis on hands on training. Trained and mentored pharmacists and other relevant health workers on quantification and ordering of Pharmaceuticals and medical commodities supply management.
• Carried on the full inventory for 3000 medical articles in 3 warehouses with the minimum possible discrepancies.
• Planned, prepared and launched the new internationally-compliant 2000 m2 medical warehouse. Supervise the operations of 2 large warehouses and one transient warehouse next to the border.
• Started and finalized the procurement process of one of our partners’ projects and ensured the delivery of the items on time.
• Handled a project procurement file for one of our partners from sourcing to delivery.
• Represented quality part in drug procurement committee. Checked the specifications of the requested medical items and equipment according to the standards before raising PR’S, during PO’s process and on reception.
• Implemented cold chain SOP’s; assessed cold chain equipment providers; Sourced cold chain rooms and equipment. Sourced a medical disposal company and coordinated with them regularly.
• Represented the organization in the regular inspection performed by the donor’s quality inspection on the medical part.
• Conducted market assessment through inspecting the QA parameters for 30 local medical suppliers.
• Conducted internal quality inspection on the medical stores inside the medical facilities at Azraq refugee camp.
• Prepared logistics requisitions, assisted procurement department in the procuring procedure for medical part of the hospital. Followed up with the suppliers and vendors for the hospital medical supplies needs. Performed market assessment for 12 vendors.
• Planned, managed, and supervised pharmacy operation according to the organization standards. Conducted regular and appropriate management and follow up of the Inventory. Assisted with preparation of In-Kind-Donation where possible based on consumption analysis.
• Developed stock management system for the medical stores and wards storage areas.
• Documentation and keeping records of MOH and JFDA requirements and regular communication with local health authorities.
• Keeping track and analysis of consumption at project level pharmacy and medical warehouse. Participated effectively in reducing pharmacy and medical warehouse budget in order to cope with the organization changing strategies, more than 70% pharmaceutical budget reduction were achieved through introducing alternative dispensing mechanisms for the camp project as a contingency plan.
• Provided training for medical and non-medical staff on good medical distribution/storage practices, as required.
• Narcotics: assured the process of purchase, storage, and consumption strictly follows national regulations.
Worked as a pharmacist for different health organizations, medical stores and chain pharmacies.
URL removed due to policy violation. Please contact support for further information.