Secretary
Hifab International AB., Sweden
Total years of experience :23 years, 5 Months
a) Event management; b) Program support; c) Cashbook & petty cash management; d) Office operation & management; e) Procurement of office equipment & furniture; f) File management; g) Explore and track Emails; h) Security check;
Job Responsibilities:
Secretarial & Accounting:
Drafting all routine correspondence; Maintaining standard file efficiently; Organizing various meetings, preparation of agenda, attending and composing minutes of the meeting; Writing file notes with minimum supervision; Composing & compiling project reports maintaining standard format; Meets visitors, greets and introduce them to right person; Used to prepare a set of programme documents for the upcoming project mission team; Scanning necessary documents for E-mails and forward to addressees; Prepares news and information on ASPS-II interventions, explore internet to track information; Undertake electronic communications and storage; Make payment & receive of voucher, cash management and enter code of accounts; Checks, prepares final bill/invoice;
ICT support:
Providing IT troubleshooting to user end efficiently; data entry, data analysis and reporting in various formats; Maintenance of computer hardware and software installation; preparing and maintaining HRD roster for ASPS-II; Providing on-the-job computer training with course materials;
Programme support:
Event management i.e., Organizing workshop/training programmes on ICT/MIS/HRD and study tour abroad; Preparing PowerPoint presentation slides for the programmes; Preparing Technical Project Prosals (TPP) with minimum supervision;
Admin & HRM:
Prepares and varifies staff overtime sheet, leave applications, salary sheets; Prepared notification letter and circulates among employees if any amendments made in the Service Rules; Measures office security in right order; Arrange vehicle operation and drivers duty in accordance with the schedule;
Office O&M:
Checking and payment of utility bills (WASA, telephone, & electricity); Collect price quotation and procure office equipment & furnitures upon approval; Repair & maintenance of office equipments as and when required; Checks and physically varify the Fixed assets and prepares authenticate reports;
Job Responsibilities:
Secretarial & Accounting:
Drafted all routine correspondence; Arranged meeting, prepared agenda & composed minutes notes; Composed notes and reports of the project with minimum supervision; Greeted visitors and guided them to appropriate person; Organized File effectively & efficiently; Managed cash, prepared debit/credit voucher & cash book, bank reconciliation statements, checked and final payment of bills/invoices;
ICT support:
Provided IT training with training manual; Solved IT problems to user end efficiently; Updated and upgraded computerized Project Management System (PMS), data analysis, coding and produced monthly MIS report from the PMS using Access database, SQL, Visual Basic; Ensured proper connectivity of Internet & LAN connectivity under operation;
Programme support:
Prepared tour itinerary and budget for the consultants and booking of accommodation; Arranged workshop/training programmes and prepared PowerPoint presentation slides and displayed;
Office O&M:
Procured office equipment, furniture and stationery and distributed to users based on approved requisition; Prepared fixed assets checked and physically varified; Did minor repair and maintenance works of office equipments; Maintained vehicle movement roaster and schedules Drivers duty;
Admin and HRM:
Involved in the recruitment of staff appointment; Ensured all the office equipments, furnitures and other utilities were in proper use and place; Measured the inter office security level well ordered; Ensured the rules and regulation of the office maintained by the employees properly;
Job Responsibilities:
Secretarial and Accounting works:
Routine correspondence, arranged all board meeting, preparation of agenda, attended and taken meeting notes, maintained standard effective & efficient FILE management, maintained MIS database, data entry, data analysis, report preparation; produced monthly & quarter reports, telephone/fax operation, preparation of payment and received voucher, cash management, payment of final bill/invoice, preparation of fund request letter from the Danish Embassy in Dhaka, bank transaction;
Programme support works:
Prepared tour programmes and budgets for the Advisers and their guest house booking, tour advance adjustment; Arranged workshops/training programmes and convention center boooking and attended in the venue to display the presentation slides;
General Admin. & Vehicle Operation:
Monitoring the security and office environments safe and sound, staff attendance, leave records & overtime calculation; Prepared a vehicle management system to check drivers duty were in time and taking measured fuel with proper maintenance;
Office Operation & Maintenance:
Procured office equipments, furnitures, and stationery taking price quotations from the vendors/supplier; Delivered procured procured goods among own and branch offices based on approved requisition; Ensured minor repair and maintenance work around the office premises;
ICT & LAN support:
Provided all ICT troubleshooting/solution works (including Mswindows XP, LAN, Internet connectivity); Attended IT training to Officers and Staff;
Job Responsibilities:
Secretarial & Accounting:
Used to draft all routine correspondenc; Maintained effective and efficient file; Composed all reports and short notes; Organized meeting and composed minutes note; Translation of letters from Bangla to English; Received & dispatched all mails, documents; Greeted visitors and guided them to proper persons; Screened out all incoming and out going telephone calls; Managed cash; Checking and payment of final bills/invoices; Prepared payment & received voucher and cashbook;
Programme Support:
Prepared travel itinerary for the foreign expatriate and booking of accommodation; Calculation of tour advances; Organized all the workshop/training programmes and attended to present the PowerPoint slide;
IT support:
Identified computer problems and necessary troubleshooting works to the users efficiently (including repair and installation of DOS & other application programmes like WP 5.1, Word Star 4, Lotus 123, dBase III+); Operated the MIS system and updated as per Team Leader's instruction; Data collection, analysis and produced monthly reports using dBase III+ and Lotus 123 with WYSIWYG; Operated the computerized vehicle management system and produced monthly reports; Provided computer training;
Admin & HRM:
Measured office security, discipline and operation under contolled as instructed; Prepared salary sheet, overtime & leave calculation; Supervised staff i.e., data entry, security, teaboy, peon, drivers;
Job Responsibilities:
- Provided computer training on Ms-DOS, Lotus1-2-3, dBase III+, GWBASIC, Word Star-4;
- Preparation of course curriculum, conducted class evaluation tests; student counselling;
- Design & preparation of Leaflets, Logos & Banners;
- Maintenance/troubleshooting of computer (8088XT, 80286AT), Dot-Matrix printers, V-Stab;
Successfully completed Microsoft approved course on Implementation and Supporting Microsoft Windows XP Professional - 40 hrs. and Computer Hardware - 28 hrs.
International Diploma in IT & MIS followed NCC curriculum of UK
Successfully completed English language course. Where, Grade B = Above average competence in the skill required at this level.
Diploma in Secretarial Science (March 1995 – August 1995)
Modern office management
not applicable