Senior Procurement Specialist
Defacto
Total years of experience :8 years, 7 Months
1. Participate in planning the purchase of requested materials, goods from local market within agreed and active plans.
2. Receive and handle local purchasing requests and ensure good quality of the purchased items
3. Search for the most qualified buying conditions based on the company registered record of local suppliers
4. Create POs and follow up the buying execution and contracts with suppliers
5. Prepare periodical reports for the evaluation of local suppliers in terms of price, quality, payment conditions and proper delivery.
6. Update the company database of local suppliers regularly to obtain alternative solutions. (i.e. Approved suppliers list).
7. Keep record of all the purchased and received orders and provide the Purchasing Manager with necessary reports as required.
8. Supervise work and activities of the local purchasing staff in all manners of the local purchasing day-to-day operations.
9. Review invoices with buyers to ensure payments are in-place and follow up on credits, payment terms, and solve problems such as duplicate billings.
10. Participate in the preparation of monthly and yearly budgets and send them to Finance department for processing.
1. Source and purchase the needed items within a specific budget.
2. Provide quotations and offers for all non- production items in the right timing with best prices, quality, delivery / lead time, payment, responsiveness and support.
3. Assist in operations DPT. and new openings for stores by supplying the needed items frequently i.e. (shop fit).
4. Receive PR’s from all departments and proceed according to the company procedures.
5. Transmit and prioritize approved purchase orders and supporting document to the suppliers.
6. Track orders and confirm system lead time, delivery dates, and costs.
7. Negotiate contracts with suppliers in order to maintain supplies with commitment.
8. Create PO’s to the local - foreign suppliers according to approved quotations.
9. Create and update the approved suppliers and contractors list.
10. Leads finance and logistics staff in resolving reception and invoice discrepancies.
11. Maintain client relationships and keep a good relationship with vendors.
12. Receive, reviews, updates, and maintain purchase order until they are closed.
13. Attend seminars and training sessions to understand the technicality of the most requested items.
14. Source locally and globally for the needed material and provide samples in order to purchase after approval.
1. Ensure competent quality execution of all regular purchasing duties and administrative works.
2. Maintain complete updated purchasing records/data and pricing in the system.
3. Coordinate with user departments and suppliers in the purchasing scope of work for projects
assigned.
4. Assist in managing and following up local and foreign orders.
5. Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
6. Support relevant departments with quotations for the purpose of tenders.
7. Coordinate with suppliers to ensure on-time delivery.
8. Responsible for the preparation and process purchase orders and documents.
9. Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered
to site/store on time.
10. Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries
and services with suppliers.
11. Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with
suppliers assigned.
12. Purchase and issue order in accordance to specification.
13. Source for new materials, suppliers.
Analyze the market needs and the customer requirements.
Search for the required materials & products.
Assist the purchasing manager with a wide data base of suppliers.
Performing all the required purchasing activities of Factory supplies.
Processing purchase orders for relevant requests and Follow up with suppliers to ensure purchasing are delivered on the agreed deadlines.
Handle the purchasing cycle documentation as purchasing orders preparation and receiving invoices from suppliers after delivery.
Prepare purchase requisitions, and delivery documents and related letters or memos.
Complete reports of purchasing activities and costs.
Helping Customers with fixing their problems
Provide them with the required info.
Offering new services
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