Executive Secretary
The ICLIF Leadership and GOvernance Centre
Total years of experience :46 years, 8 months
Duties:
Responsibilities:
Report directly to the Director of Corporate Services and HR;
Attended to all Secretarial, Corporate Services / HR and faculties unit’s function including - prepare/compile folders/ staffs personal matters and Director’s handle daily corporate calendar/program/event;
Responsible and updating for Corporate Services / HR’s staff and 4 Directors cum Faculties meeting claims, travel expenses, emails, correspondences, medical record and entertainment as and when required;
To prepared and in charged for incoming/outgoing/e-mailed/document and correspondences pertaining to event/program,
Preparing department monthly Task Tracking’s report and submission;
To update staff Job Description & personal data information and file by yearly basis;
Updating Director and staff claim, leave, medical record and entertainment as and when required
Staff recruitment, conduct in/external training;
Incoming/outgoing/e-mailed all correspondences,
To attend and prepare for all presentations/seminar;
To supervise the support staffs for all sensitive confidential matters;
To lead, control and monitor administration expenses such as fixed asset, stationery, petrol, hand phone’s claim for Director and staffs and etc.
Manage and sort daily courier service delivery/distribution and mail sorting / distribution.
Information Resources Centre (IRC) duties
In-charge of purchasing for books, magazines, publication and safe keeping of all books in Information Resources Centre (IRC).
Administration duties
Monitoring the maintenance and upkeep of office equipment, furniture, stock control for office stationery, parking, printing material & etc.
Administering the overall office operational and administrative work of the units.
Relief for Reception counter
Employer : Alliance Bank Malaysia Berhad
Period : September 1991- December 2007
Position : Senior Secretary / Senior Executive - Group Company Secretarial
Company business : Banking & Financial
Responsibilities
Report directly to the Group Company Secretary.
To attend to all Secretarial, Legal and Compliance Dept function within the Group Company Secretarial office etc - Prepare/compile Minutes of Meetings folders.
To preparing Power Attorney (PA), preparing the draft of Service Level Agreements (SLAs).
To prepared and drafting minutes of Board/EXCO/MCC, etc.
To Update BNM/BURSA M’sia/CCM new rules, regulations and updates as and when required
To draft Extraction/Matters Arising.
To attend /prepare to all incoming/outgoing/e-mailed etc,
To arrange for Board of Director and Exco’s attendance list, meeting agenda and etc -
Alliance Banking Group and the subsidiaries.
Manage and sort daily courier service delivery/distribution and mail sorting / distribution.
To lead, control and monitor administration expenses such as fixed asset, stationery, petrol, hand phone and etc.
Sept 1991 to May 2002 BUMIPUTRA MERCHANT BANK BERHAD
Merchant Bank1st Sept 1991 - Clerk/Typist
Promoted in Dec 1993
Position : Secretary to Director of Corp Finance Dept
Promoted in Jan 1997
Position : Senior Secretary to Acting CEO/Director of Corp Finance Dept
and CEO’s Office
Responsibilities
Report directly to the Acting CEO/Director, Corporate Finance;
Responsible for providing efficient support in all secretarial matters within the Director’s / CEO’s office
including Director’s claim, meeting calendar, travel & accommodation, flight itinerary.
To attend and prepare all incoming/outgoing correspondences, faxes and email within the units.
To organize and supervise for Board of Director Meeting, weekly/ monthly meeting with senior officers and staffs meeting.
To prepare department monthly income/BNM report.
To update staff Job Description & personal data information by yearly basis.
To prepare dept. monthly budget, staffs attendance, annual leave, claims, maintenance, billings/invoices.
To attend to all presentations/seminar.
To supervise the support staffs effectively, in consultation with the HOD's and other executives.
To organise functions/traveling for the Department Managers and Officers. Conduct follow-ups and other routine assignments.
To lead, control and monitor administration expenses such as fixed asset, stationery, petrol, handphone, personal CEO and etc.
To give counseling to staff on their discipline and wrongful misconduct.
In charge of organizing the staff gathering & sport activity.
Additional Task
In charge of company activities such as staff gathering, company holiday trip etc.
To propose the team building to management.
Reason for leaving: Looking for better career advancement.