Azian Long, Executive Secretary

Azian Long

Executive Secretary

The ICLIF Leadership and GOvernance Centre

Location
Malaysia
Education
Bachelor's degree, Business Administration
Experience
46 years, 8 months

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Work Experience

Total years of experience :46 years, 8 months

Executive Secretary at The ICLIF Leadership and GOvernance Centre
  • Malaysia
  • My current job since August 2012

Duties:

Responsibilities:

 Report directly to the Director of Corporate Services and HR;
 Attended to all Secretarial, Corporate Services / HR and faculties unit’s function including - prepare/compile folders/ staffs personal matters and Director’s handle daily corporate calendar/program/event;
 Responsible and updating for Corporate Services / HR’s staff and 4 Directors cum Faculties meeting claims, travel expenses, emails, correspondences, medical record and entertainment as and when required;
 To prepared and in charged for incoming/outgoing/e-mailed/document and correspondences pertaining to event/program,
 Preparing department monthly Task Tracking’s report and submission;
 To update staff Job Description & personal data information and file by yearly basis;
 Updating Director and staff claim, leave, medical record and entertainment as and when required
 Staff recruitment, conduct in/external training;
 Incoming/outgoing/e-mailed all correspondences,
 To attend and prepare for all presentations/seminar;
 To supervise the support staffs for all sensitive confidential matters;
 To lead, control and monitor administration expenses such as fixed asset, stationery, petrol, hand phone’s claim for Director and staffs and etc.
 Manage and sort daily courier service delivery/distribution and mail sorting / distribution.

Information Resources Centre (IRC) duties

 In-charge of purchasing for books, magazines, publication and safe keeping of all books in Information Resources Centre (IRC).

Administration duties

 Monitoring the maintenance and upkeep of office equipment, furniture, stock control for office stationery, parking, printing material & etc.
 Administering the overall office operational and administrative work of the units.
 Relief for Reception counter

Senior Executive / Executive Secretary at Alliance Bank Malaysia Berhad
  • Other
  • September 1991 to December 2007

Employer : Alliance Bank Malaysia Berhad
Period : September 1991- December 2007
Position : Senior Secretary / Senior Executive - Group Company Secretarial
Company business : Banking & Financial

Responsibilities

 Report directly to the Group Company Secretary.
 To attend to all Secretarial, Legal and Compliance Dept function within the Group Company Secretarial office etc - Prepare/compile Minutes of Meetings folders.
 To preparing Power Attorney (PA), preparing the draft of Service Level Agreements (SLAs).
 To prepared and drafting minutes of Board/EXCO/MCC, etc.
 To Update BNM/BURSA M’sia/CCM new rules, regulations and updates as and when required
 To draft Extraction/Matters Arising.
 To attend /prepare to all incoming/outgoing/e-mailed etc,
 To arrange for Board of Director and Exco’s attendance list, meeting agenda and etc -
Alliance Banking Group and the subsidiaries.
 Manage and sort daily courier service delivery/distribution and mail sorting / distribution.
 To lead, control and monitor administration expenses such as fixed asset, stationery, petrol, hand phone and etc.

Sept 1991 to May 2002 BUMIPUTRA MERCHANT BANK BERHAD
Merchant Bank1st Sept 1991 - Clerk/Typist

Promoted in Dec 1993
Position : Secretary to Director of Corp Finance Dept

Promoted in Jan 1997
Position : Senior Secretary to Acting CEO/Director of Corp Finance Dept
and CEO’s Office

Responsibilities

 Report directly to the Acting CEO/Director, Corporate Finance;
Responsible for providing efficient support in all secretarial matters within the Director’s / CEO’s office
 including Director’s claim, meeting calendar, travel & accommodation, flight itinerary.
 To attend and prepare all incoming/outgoing correspondences, faxes and email within the units.
 To organize and supervise for Board of Director Meeting, weekly/ monthly meeting with senior officers and staffs meeting.
 To prepare department monthly income/BNM report.
 To update staff Job Description & personal data information by yearly basis.
 To prepare dept. monthly budget, staffs attendance, annual leave, claims, maintenance, billings/invoices.
 To attend to all presentations/seminar.
 To supervise the support staffs effectively, in consultation with the HOD's and other executives.
 To organise functions/traveling for the Department Managers and Officers. Conduct follow-ups and other routine assignments.
 To lead, control and monitor administration expenses such as fixed asset, stationery, petrol, handphone, personal CEO and etc.
 To give counseling to staff on their discipline and wrongful misconduct.
 In charge of organizing the staff gathering & sport activity.

Additional Task

 In charge of company activities such as staff gathering, company holiday trip etc.
 To propose the team building to management.

Reason for leaving: Looking for better career advancement.

Education

Bachelor's degree, Business Administration
  • at University Utara Malaysia
  • September 2004
Diploma, Executive Secretarial and Administration
  • at Rima Secretarial Finishing College, Kuala Lumpur, Malaysia
  • November 1992

Specialties & Skills

Database
Microsoft PowerPoint
Microsoft Excel
Microsoft Office
Microsoft Office Software - Word, Excel, Dbase, PowerPoint and Outlook - Excellent

Languages

English
Expert
Indonesian
Intermediate

Memberships

The Royal Selangor Club
  • Member
  • January 2000

Training and Certifications

Full Certificate (Certificate)
Date Attended:
January 2012
Valid Until:
January 2012