Document Controller
WSP
Total des années d'expérience :15 years, 0 Mois
I am currently employed as Document Controller at WSP Middle East, I believe that the skills and experiences I have gained at this position make me an ideal candidate for the job.
As Document Controller, I have developed strong document management skills, especially in using EDMS tools and developing standards as per the nature of business.
The nature of my calibre has prepared me for this position. It involved a great deal of independent research, requiring initiative, self-motivation and a wide range of skills.
I am a fast and quick learner, with a keen eye for detail and I should be very grateful for the opportunity to progress. I can take on the responsibility of this position immediately and have the enthusiasm and determination to ensure that I make a success of it.
• Supervising and Monitoring of flow of submissions made by Consultants / Contractors
• Design and implement the framework for comprehensive document control system on project site as per company’s EDMS system (PCM / Proliance).
• Assist in setting up all the company’s procedures for document control and ensure project documentation is controlled in accordance.
• Administer incoming and outgoing documents (submittals, transmittals, specifications, drawings, isometrics, correspondences, etc).
• Oversee distribution of drawings and documents to relevant parties on project site.
• Prepare necessary data reports for various project parties in a timely and accurate manner.
• Follow up for priority items with relevant managers, engineers, consultants and contractors.
• Coordinate with all project parties to ensure timely reports' completion and compilation
• Monitor the use of various form set ups among project team members.
• Coordinate with consultants and contractors to send and receive various reports, drawings, submittals and other outstanding issues.
• Ensure appropriate archiving of project documents • Establish centralized and efficient filing system.
• Review reports of daily uploading and downloading of correspondence, drawings, transmittals and other documents.
• Update all project spreadsheets.
• Coordinate with consultant and client for contractor submittals’ approvals.
• Support organization-wide Project Management Information System.
• Coordinate with Head Office for reporting and follow up
• Coordinate with Manager Document Control to ensure knowledge of DMS and PM policy, procedures, reports etc
• Ensure accurate and timely processing of data reports for head office as required.
• Conduct periodic data checks and validation to ensure data accuracy.
As a Project Secretary / Sr. Document Controller, I used to coordinate with various disciplines of Client / Program Manager / Consultant for the document follow-up and regularly I attended in various meeting. I managed all the administrative functions with the coordination of various disciplines for the necessary rectification of Client / Consultant Instructions. I worked as link between various departments.