Executive Assistant
El Rashidi EL Mizan
Total years of experience :3 years, 9 months
1. Manage and maintain executives' schedules.
2. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
3. Answer phone calls and direct calls to appropriate parties or take messages.
4.Process payroll information.
5. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
6. Attend meetings to record minutes.
7. Compile, transcribe, and distribute minutes of meetings.
8. Greet visitors and determine whether they should be given access to specific individuals.
9. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
10. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
11. File and retrieve corporate documents, records, and reports.
12. Set up and oversee administrative policies and procedures for offices or organizations.
13. Open, sort, and distribute incoming correspondence, including faxes and email.
14. Make travel arrangements for executives.
15. Prepare responses to correspondence containing routine inquiries.
16. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
17. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
18. Provide clerical support to other departments.
19. Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
20. Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
