Bernard Peter, Administrator

Bernard Peter

Administrator

KPMG

Location
Saudi Arabia - Riyadh
Education
Bachelor's degree, Accounting
Experience
30 years, 11 months

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Work Experience

Total years of experience :30 years, 11 months

Administrator at KPMG
  • Saudi Arabia - Riyadh
  • My current job since December 2009

Coordinate with HR for issuance of medical insurance to all staff and follow-up with insurance providers for claims and other hospital related issues.
Responsible for purchase of stationary and maintenance of office equipment.
Supervise and support all proposals submission are as per the RFP requirements and all relevant supporting documents are included in the proposal.
Supervise and coordinate for the prompt delivery of proposals, final deliverables, and documents to clients before deadline.
Maintain staff list and their details.
Issuance of air tickets, arranges hotel accommodation and on-boarding of all new joiners.
Issue air tickets and arrange hotel accommodation for staffs related to business trips.
Prepare bi-weekly air ticket summary analysis with the relevant approvals for processing the payments.
Prepare weekly hotel summary analysis with approvals for processing the payments.
Follow-up with the travel agent for the cancellation of tickets and refund the unused tickets.
Maintain corporate phone users list and issue STC corporate phone invoices to all users and follow up for their payments.
Invites vendors for submitting quotations related to office equipment to analyze them and determines the most suitable vendors and recommend to the management.
Prepare and submit the monthly courier invoices for payment and recharging it to the relevant department as well as staff for personal shipments.
Provide support to HR related works.
Prepare projected monthly expenses for the finance department.

Office-In-Charge at Adhwa Al Nama Al Arabiyya (Triple A) Trading Services, Tabuk, Saudi Arabia
  • Saudi Arabia
  • May 2004 to November 2009

Collate and input all relevant information relating to payroll on a monthly basis.
Prepare employee pay slips.
Maintain filing system for personnel, accounting and finance records of all employees.
Maintain and update employee directory.
Maintain the employee annual leave system.
Responsible for processing of all employee service benefits.
Prepare medical insurance for new joiners and follow-up with insurance providers for claims and other hospital related issues.
Monitor and track training sessions for reporting purposes.
Initiate the new hire checklist and process in a timely manner.
Enter new joiner information onto the relevant systems.
Create personal files for all new joiners and ensure that all documents are present and completed.
Follow-up with GRO for the processing of Residence Permit, Passport renewal, Security based passes, vehicle registration renewals, employee and vehicle insurance renewals, Driver’s License & Exit / Re-entry Visa.
Prepare experience certificates for all employees leaving the company.
Supervise all administrative personnel.
Prepare and record department budgets and expenses.
Prepare weekly/monthly activity reports.
Prepare projected requisitions for every month.
Locate vendors for spare parts.
Consult catalogs or contact vendors to obtain prices and availability of information of spare parts.
Coordinate with Suppliers to get quotations, prepare purchase orders and follow-up.
Analyzes quotations and determines the most suitable vendors.
Maintain petty cash expenses.
Performs duties in connection with the purchasing of a variety of materials, supplies and equipment.
Carry out general administration duties as directed by the GM & Programs Manager.
Schedules and arranges travels, vacations for all employees.
Make arrangements for guest’s travels as required.

Executive Secretary/Administrative Assistant at Adhwa Al Nama Al Arabiyya (Triple A) Trading Services, Tabuk, Saudi Arabia
  • Saudi Arabia
  • May 2001 to May 2004

Assigned to Infantry Corp Support Program, Tabuk.

Performs Secretarial and Administrative Assistant duties for the NW Area Manager.
Types and transcribes routine correspondence.
Files correspondence and other records.
Routes and distributes incoming mail and correspondence.
Answers and routes department telephone messages to appropriate individuals.
Schedules appointments and arranges travel schedules, vacations and reservations for all employees.
Greets visitors and conducts them to appropriate person(s).
Maintain filing system for personnel, accounting and finance records on all employees.
Coordinates and tracks internal and external reporting requirements for department managers.
Ensures all supporting administrative files are completed for auditing purposes and ensure administrative logs and registers are correctly annotated.
Assist supervisors and manager in administrative projects and supports their office with my computer skills.
Serves as backup labor support for other department personnel on an as need basis.
Interpreter for managers between employee’s and management when verbal communication skills and understanding is required.
Co-ordination with head office for the processing of Iqama & Passport renewal, Security based passes, Driver’s License & Exit / Re-entry Visa for Tabuk branch personnel.

Project Secretary at Modern Arab Construction Co. Ltd.
  • Saudi Arabia
  • January 1997 to May 2001

Assigned to Riyadh PP9 Project (1200 MW Combined Cycle Power Plant Project) for Saudi Consolidated Electric Company (SCECO).

Compose letters, memos, standard office forms and other necessary documentation.
Coordinate with International Suppliers to get quotations, prepare purchase orders and follow-up.
Maintained the circulation of and distribution of correspondence, filing, faxing and scanning documents.
Assist the Project Planning / Estimation Department in submitting the Progress Payment Certificate to the Client on a monthly basis.
In charge of Computers and Peripherals.
Keeping all the software owned by the company in a systematical order.
Maintain the databases and update daily correspondence logs.
Prepare purchase requisitions, purchase orders and quotations.
Prepare weekly and monthly reports.
Co-ordination with head office for the processing of newly recruited personnel Iqama, Security Passes, Travel Letters and Driver’s License.
Maintain Technical Library.
Operate Central phone system.

Secretary at Imaj Interior Design
  • Saudi Arabia
  • September 1994 to December 1996

Liaison between the customers and the company.
Handle administrative duties.
Prepare correspondence, filing, faxing and scanning documents.
Collect, scrutinize and submit employee’s time sheets to accounts department.
Preparation of weekly, monthly statements, quotations and invoices.
Maintained office stationary requirements.
Operated Central phone system.

Computer Operator at South Indian Federation of Fishermen Society
  • India
  • June 1993 to July 1994

Liaison between the public and the agency.
Handle administrative duties, filing, faxing, and payroll.
Operated Central phone system.
Responsible for business correspondence and data entry.
Maintained the circulation of and distribution of mail.
Act as a timekeeper for the unit, receive salary checks and distributes.

Education

Bachelor's degree, Accounting
  • at University of Kerala
  • April 1994
High school or equivalent,
  • at Indian Certificate of Secondary Education
  • March 1988

Specialties & Skills

Microsoft Word
Communication Skills
Secretarial
Finance
Windows 7, Office 2007, MS Word, MS Excel, MS Powerpoint, MS Access, Outlook
Typing Speed - 60 WPM
Use of Scanner
Experience in using e-mail and Internet
Hold a valid Saudi Arabian Light Vehicle Driving License.

Languages

Arabic
Intermediate
English
Expert
Hindi
Expert
Malayalam
Expert
Tamil
Intermediate