Sr. Account Executive
Sharaf Shipping Agency LLC
Total years of experience :17 years, 10 Months
Consolidate and analyze financial data (income statement forecasts etc.) taking into account company’s goals and financial standing.
Analyzes posted cost and revenue to actuals posted. Researches issues and initiates AP, GL, and revenue adjustments as needed.
Identify and drive process improvements, including the creation of standard and ad-hoc reports, tools, and Excel dashboards.
Maintain and update all journal entries and perform month end closing and audits for various accounts.
Administer all expenses, monitor reimbursements and ensure work according to corporate expense policy.
Perform vendor payment reconciliation on a monthly basis and serve as subject matter expert for various account payable functions.
Reconciliation of general ledger account and carry out monthly and year end account closures to ensure timely, accurate financial data that is in compliance with IFRS and company accounting policies.
Verify all ERP financial entries, coordination between the different accounts sections to ensure that the required accounting entries are made to ensure transaction validation and completeness of accounts.
Receive and verify invoices and requisitions for goods and services against PO and delivery notes as per Standard Operating Procedures.
Setup invoices for payment and ensure any discount opportunities are realized and ensure that all the necessary documents are completed and approved before payments are executed.
Securely maintain confidential supplier information and verify change request from suppliers.
Process transactions accurately and timely including but not limited to prepayments, accruals, advances, liquidations, transfer of funds, bank charges, and inter-company.
Review accounts receivable aging reports fortnight basis and allocate to line accountants for follow-up.
Review and reconcile supplier account statements with ledger balances before payment is made via bank transfer, checks, etc.
Checking of bank accounts for incoming/outgoing transfers and confirm to the clients.
Monitoring all payments & receipts are correctly accounted to the appropriate vessels/lines and ensure that all transactions are matching in bank reconciliation at end of the month.
Monitoring VAT Ledger regularly and reporting to General Manager and assisting the line accountants towards VAT related query from clients and clarifying the same.
Lead, motivate and develop a professional team, prioritize work and allocate resources in order to ensure results are delivered in line with expectations and customer/business objectives.
1) Basic task duly required in day to day activities are reconciliation of accounts receivables, account payables and client ledgers with our books of accounts.
2) Execution of payments to beneficiaries worldwide through wire transfer in Internet based banking Software (Citibank and Deutsche Bank).
3) Maintaining of day to day banking functions, including Bank Reconciliation Statement, Cash Disbursement.
4) Maintaining customer account in our accounting program SAGE 500.
5) Preparing Disbursement Account of Vessel Operator - Checking bills, port due statements and other third party invoices and accounting in system.
6) Record voyage activity for assigned ship(s) in a timely manner.
7) Checking of accuracy and completeness of all the accounting transactions of payment team.
8) Review and scrutiny of ledgers.
9) Manages a volume of 200 million in a month held with Citibank.
10) Having a control on receivables on a daily and monthly basis from various ship suppliers/agents.
11) Preparing weekly report/cash flow statement for customers providing detailed real-time balance and transaction account information to enable customers to achieve optimal profitability from under-utilized funds and increase their control over the cash flows and help them to turn their idle funds into working cash
12) Controlling of all foreign exchange related transactions and reporting any discrepancies to the bank.
13) Providing accurate, fast and cost-effective money transfers and settlements services to support client’s business activities.
14) Other various works as and when required by the Cash Management Manager.
15) Prepare audit schedules and assist in smooth completion of audits (Deloitte and ISO).
•Daily deposits of ticket sales receipts at Bank.
•Preparation of sales report to the Management.
•Bill verification and authorization for payment to the creditors.
•Handling Petty Cash.
•Reconciliation of Credit/Debit card statements.
•Collection of excess baggage and Inflight sales.
•Collection of cash, cheques from cargo service agents.
•Handling all Banking transactions relating to receipts & payments of vendors.
•Assist in the month end Audit.
•Implementation of new ideas and providing admin support.
•Reconciliation of store sales and cash deposit to bank.
•Preparing daily Sales reports, audit cancellation report, Scheme analysis report.
•Handling Petty Cash.
•Issuing Opening balance to the Team Members for Billing.
•Checking accuracy of billing of team members.
•Collection of sales cash from Team Members.
•Reconciliation of Debit/Credit card transactions.
•Preparation of Cashiers shortage reports.
•Training of new employees and leading team from the front.