Executive Assistant
Next Generation School
مجموع سنوات الخبرة :15 years, 7 أشهر
Provide assistance to the School Directors and Principal.
* Manage the day to day calendars of Directors and Principal.
* Arrange meetings, appointments and interview schedules.
* Prepare correspondence.
* Analyze emails and inform Executive of any urgent action required.
* Liaise between members of staff and the Executive.
* First point of contact for potential suppliers.
* Undertake research on behalf of the Directors.
* Prepare purchase orders and reports.
* Assisting parents and visitors.
Executive Secretary to the General Manager and oversee the daily operation of the spa.
Report directly to the General Manager or Managing Director the day to day activities of the spas.
Manage and maintain managers’ schedules.
Read and analyze emails and memos in order to determine their significance and inform executives of any urgent matters.
Reply to emails containing routine inquiries.
Prepare reports, letters, memos and other documents.
Meet with individuals, suppliers and others on behalf of the executives.
Liaise between spas and management.
Arrange the transportation of staff and deliveries.
Search and contact suppliers and negotiate cost.
Obtain the necessary permissions for maintenance or renovations of the spa. And ensure the work is carried out properly.
Handle petty cash and maintain office supply.
Make travel arrangements for the Managing Director.
Conduct research, compile data and prepare reports for consideration and presentation by executives.
Attend meetings in order to record minutes.
Compile, transcribe and distribute minutes of meetings.
Maintain records and perform basic bookkeeping work.
Supervise and train other clerical staff.
Personal assistant to the Managing Director as well as the general day to day running of a hectic events company.
Assist and support the smooth operation of all internal administration systems and procedures.
Interfaces daily with the Managing Director.
Handle phone calls, response to customers request by providing company and services information.
Provide support in the raising of quotations & invoices in line with the company standards and contractual agreements.
Research and book flights, accommodation and other necessary procurement task.
Ensure that the company receivables are managed regularly and coordinate with the Account Managers for collections.
Assist in the preparation of pre-qualification and tender documentation, collating all relevant information prior to the submission deadline.
Handle petty cash, verify invoices for payments and maintain office supply.
Provide administrative support for executive management. Duties include general clerical,
receptionist work.
* Create and modify documents such as correspondence, reports, memos, and
transmittal notes
* Manage incoming and outgoing documents.
* Receive, direct and relay telephone messages.
* Establish, maintain, and update files, databases, records and other document.
Develop data, and perform routine analysis and calculation in the processing of data
for recurring internal reports.
* Maintaining employee attendance records.
* Handling petty cash, verifying invoices and arrange for payments.
* Research and assist with the preparation of policies and procedures.
* Train and Supervise staff in various aspects of Company Procedures.
* Project coordination experience and the ability to work well with all levels of internal
management and staff, as well as outside suppliers.
courses: Ministry Certificate for Office Management - Executive Secretary