HR Executive
Albwardy Damen
Total years of experience :17 years, 9 months
Accomplishments
⁻ Successfully designed and implemented Job Description for all staffs within stipulated time frame.
⁻ Developed and re-launched a metric based performance management and skill assessment in relation to rewards system approved by the company.
⁻ Developed database to identify employee training needs related to performance management, employment laws (license).
Accountabilities
⁻ Handle day to day activities of HR department like leave management, employee requests, queries, grievances etc.
⁻ Ensured all HR initiatives especially performance management, employee welfare activities etc are completed within the agreed timeline.
⁻ Assisted HR Manager in identifying staff vacancies and assisted in closing vacant positions by various recruitment methods like, headhunting, networking, employee referrals etc.
⁻ Maintained applicant database for optimizing resource utilization.
⁻ Developed & conducted induction programs for the new recruits.
⁻ Updated Management Information Sheet (MIS) to share new joiners & leaver’s data to the management team.
⁻ Managed and updated document expiry & personnel files for old and new hires using Data Management System (OMEGA Systems -ORACLE based).
⁻ Coordinate with the P.R.O’s for processing medicals, employment Visas, labour contracts etc.
⁻ Provided performance management training to managers.
⁻ Managed Exit Management for all resigned staffs.
Accomplishments
⁻ Participated in change management activities during restructuring of the organization in early 2013 followed by acquisition by Supreme Group in 2014
Accountabilities
⁻ Coordinate HR functions for 500 staff across UAE/ GCC locations encompassing Bahrain, Oman, Qatar & Djibouti
⁻ Collaborate with team members in recruiting/ hiring employees (till mid-career level)
⁻ Obtain approvals on manpower budgets, headcount requirements, job description, remuneration package and timescale from the senior management prior to commencing recruitment activities
⁻ Evaluate/ optimize costs related to external recruitments for maintaining departmental profitability
⁻ Enhance employee satisfaction by effectively resolving queries and employee reported issues, organizing events like sports and social activities
⁻ Generate awareness amongst employees on organizational policies & procedures for implementing the same in day to day business transactions
⁻ Conduct inspection of staff accommodation for maintaining standard of cleanliness and comfort
⁻ Impart Performance Management coaching to managers on performance management issues and processes
⁻ Follow up with managers for conducting half yearly appraisals/ reviews and other operational requirements
⁻ Resolve employee relations/ performance issues in compliance to statutory law and company policies
⁻ Guide senior managers in effectively resolving human resource related issues
⁻ Assist the General Manager (HR) in interpreting and implementing human resource related issues
⁻ Update knowledge on benefits and compensation packages. Develop employee engagement initiatives/ employee relations for maintaining staff retention targets
⁻ Administer medical insurance for employees covered by the scheme by updating the provider on processing, deletion addition, claims and enquiries. Involved in processing leave, payroll and book air tickets
⁻ Conduct orientation sessions or new recruits using welcome package materials
⁻ Define/ implement induction plans for new comers. Conduct exit interviews for leavers and evaluate reasons in coordination with the line manager
⁻ Ensure compliance to organizational policies, procedures, governmental laws and regulations pertaining to day to day operations
⁻ Involved in organizational planning, evaluating job designs/ job descriptions, competencies and organizational charts
⁻ Conduct internal audits on procedure/ processes within HR for maintaining business effectiveness
⁻ Function as first point of contact for employees regarding employee relations issues
⁻ Interact with QHSE Department for maintaining health & safety parameters aimed at minimizing occupational accidents, legal compliance and audits
⁻ Maintain validity of identification documents of employees and follow up with employees to renew the same prior to expiry date
⁻ Collaborate with various support teams in maintaining updated employee personal files as well as Data Management System (VISION-Oracle platform)
Accomplishments
⁻ Participated in change management activities during restructuring of the organization in early 2013 followed by acquisition by Supreme Group in 2014
Accountabilities
⁻ Coordinate HR functions for 500 staff across UAE/ GCC locations encompassing Bahrain, Oman, Qatar & Djibouti
⁻ Collaborate with team members in recruiting/ hiring employees (till mid-career level)
⁻ Obtain approvals on manpower budgets, headcount requirements, job description, remuneration package and timescale from the senior management prior to commencing recruitment activities
⁻ Evaluate/ optimize costs related to external recruitments for maintaining departmental profitability
⁻ Enhance employee satisfaction by effectively resolving queries and employee reported issues, organizing events like sports and social activities
⁻ Generate awareness amongst employees on organizational policies & procedures for implementing the same in day to day business transactions
⁻ Conduct inspection of staff accommodation for maintaining standard of cleanliness and comfort
⁻ Impart Performance Management coaching to managers on performance management issues and processes
⁻ Follow up with managers for conducting half yearly appraisals/ reviews and other operational requirements
⁻ Resolve employee relations/ performance issues in compliance to statutory law and company policies
⁻ Guide senior managers in effectively resolving human resource related issues
⁻ Assist the General Manager (HR) in interpreting and implementing human resource related issues
⁻ Update knowledge on benefits and compensation packages. Develop employee engagement initiatives/ employee relations for maintaining staff retention targets
⁻ Administer medical insurance for employees covered by the scheme by updating the provider on processing, deletion addition, claims and enquiries. Involved in processing leave, payroll and book air tickets
⁻ Conduct orientation sessions or new recruits using welcome package materials
⁻ Define/ implement induction plans for new comers. Conduct exit interviews for leavers and evaluate reasons in coordination with the line manager
⁻ Ensure compliance to organizational policies, procedures, governmental laws and regulations pertaining to day to day operations
⁻ Involved in organizational planning, evaluating job designs/ job descriptions, competencies and organizational charts
⁻ Conduct internal audits on procedure/ processes within HR for maintaining business effectiveness
⁻ Function as first point of contact for employees regarding employee relations issues
⁻ Interact with QHSE Department for maintaining health & safety parameters aimed at minimizing occupational accidents, legal compliance and audits
⁻ Maintain validity of identification documents of employees and follow up with employees to renew the same prior to expiry date
⁻ Collaborate with various support teams in maintaining updated employee personal files as well as Data Management System (VISION-Oracle platform)
- Source, screen, and identify required candidates from online job portals. To name a few, monster.com, naukri.com, timesjob.com.
- Handle all major activities related to HR life cycle \[i.e. recruitment & selection activities, reference checks etc\].
- Coordination for Employee Training Programmes.
- To provide with Payroll inputs like Staff Joining dates, leaves etc.to the accounts department
- To update and maintain employee personal file.
- To handle Employee Counseling and disciplinary procedures.
- Manage Office Maintenance activities.
- Coordination with Vendors/Landlords/Third Parties.
- Looking after general administration of daily office operations and maintaining correspondence
- House-Keepings & Maintenance of Assets.
- To oversee the sales targets for each quarter is met and to ensure that the reports are send as and when the head office requires. \[Marketing of insurance products for Bajaj Alliance\].
- To assist in conducting business conferences \[booking conference halls, accommodation and travel\].
- Collection of Quotation for the products ordered and mailing it across to the Operations department.
- Coordinating with sales department regarding the arrival of new stocks.
- To coordinate with Accounts department regarding billing, payment and invoicing.
Source, screen, and identify required candidates through portals, newspapers, and consultancies.
Preparation of job description, role analysis etc in consultation with the department heads.
Scheduling interviews as well conducting HR interview for candidates.
Coordination and follow up with the candidate as well as the various consultancies till the candidate joins the company.
Preparation of Offer letter as well as the appointment letter and getting the authorized signature.
Conducting the induction process.
Preparing MIS report for recruitment.