Charlotte Harayo, Admissions Councilor / Receptionist

Charlotte Harayo

Admissions Councilor / Receptionist

VERNUS ELC JLT

Location
United Arab Emirates - Dubai
Education
Bachelor's degree, Computer Science
Experience
11 years, 11 months

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Work Experience

Total years of experience :11 years, 11 months

Admissions Councilor / Receptionist at VERNUS ELC JLT
  • United Arab Emirates - Dubai
  • My current job since May 2017

Perform school admission procedure, coordinate and schedule school tours and child assessment, assist the school accountant in fee structure calculation to be presented to the parents. Provide support to CEO and principal in overall school procedure in disseminating school information.

• Assist parents in presenting School History, policies and Curriculum.
• Assist Parents for a School Tour, and take booking for Child Assessment schedule
• Take and record student’s information in predefined databases
• Ascertain that all student information is correctly inputted in the database by verifying each entry
• Prepare Class List and Attendance
• Determine academic calendars and ensure that each parent is aware of all school activities
• Respond to parents’ inquiries regarding admission procedures and curriculum
• Provide parents with information on enrollment and admissions procedures.
• Assisted in filling out forms and handled data entry duties
• Managed correspondence and distributed incoming mail to intended recipients
• telephone calls and responded to inquiries by following standard protocol
• Provide the fee calculations to the parents
• Accepts Tuition fee payment, serve as cashier
• Overall in charge in school admission procedure

Admin Assistant / Learning Support Staff at HEADSTRAT NURSERY
  • United Arab Emirates - Al Ain
  • September 2014 to October 2016

Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school activities; assist the Teacher of Nursery in a routine administrative task; perform public relation and coordinate communications between administrators. District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel assigned.

• Organize, coordinate and schedule a variety of office activities to assist the Teacher in Nursery with administrative tasks; prepare and accurately maintain a variety of reports, records, and files relating to students, staff, budgets, operations and activities.
• Serve as secretary; compose routine correspondence independently; prepare type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
• Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
• Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
• Perform complex and advanced-level clerical accounting duties in support of the assigned schools programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports and special projects.
• Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
• Register, release or transfer students; complete enrollment information.
• Assist lead teacher in lesson delivery and presentation.
• Assist lead teacher in planning and implementation of the daily program.
• Classroom supervision in the absence of the lead teacher.
• Create a nurturing, helpful, and compassionate environment for children.
• Prepare and organize different teaching aids for the use in the classroom.
• Maintain files and records of children progress.

ADMIN ASSISTANT/OFFICE CLERK at LOCAL GOVERNMENT UNIT
  • Philippines
  • January 2013 to April 2014

Responsible for providing secretarial, clerical and administrative support that ensures municipal services are provided in an effective and efficient manner.
Duties:
• Meet and greet clients and visitors to the office.
• Supervise the work of office juniors and assigning work for them
• Plan meetings and conference calls and arrange and manage meetings
• Take and compile minutes of meeting
• Do typing jobs such as faxing, printing, photocopying, filing, and scanning
• Organize business travels, itineraries, and accommodation for government officials
• Monitor inventory, maintain office stock, and order supplies as deemed necessary
• Responsible for purchase orders
• Create and modify documents using Microsoft Office
• Prepare various communications such as Endorsement Letters, MOA, Request Letters, and Certification
• Prepare Mayors permits, Clearances, among others
• Assigned in booking of government vehicle and prepare trip tickets.
• Make Liquidation Report and vouchers Prepares Mayors permits, Clearance.
• Assign in booking of government vehicle and prepare trip tickets.
• Make Liquidation Report and vouchers

RECEPTIONIST/ADMIN ASSISTANT at 1ST RAFTING ADVENTURE
  • Philippines
  • June 2011 to January 2013

Worked as part of a team to service a support to the Office and Administration Manager. Responsible for the day-to-day tasks and administrative duties of the office including covering Reception.
Duties:
• Meet and greet clients and visitors to the office
• Arrange for bookings and reservations as long as entertainment of guests
• Organize Endorsements/Promotions in Hotels & Agencies
• Schedule travel arrangements, coordinate with travel agencies to obtain the best possible trip, and prepare travel expense reports accordingly
• Marketing in Hotels & Travel Agency • Order office supplies and equipment
• Maintain files and folders • Maintain weekly schedules for employees
• Handle and screen telephone calls, routine mail and reallocate as required
• Train and supervise casual and clerical staff
• Collect and disburse funds from cash accounts, and keep records of collections and disbursement
• Process various bank transactions such as withdrawal and deposits
• Process payroll
• Prepare Cash Flow Transaction and Ledger
• Prepare Monthly Financial Report
• Serve as Cashier

Education

Bachelor's degree, Computer Science
  • at Capitol University
  • March 2008

Specialties & Skills

CASHIER
COLLECTIONS
DISBURSEMENT
FINANCIAL REPORT
FRONT DESK
MARKETING
PAYROLL
TELEPHONES

Languages

English
Expert

Training and Certifications

Environment Health Safety Management System Induction Training (Training)
Training Institute:
Headstart Nursery
Date Attended:
June 2015
Infection Control, First Aid Training and Basic CPR (Training)
Training Institute:
Oasis Hospital
Date Attended:
August 2015