Administrative Coordinator
Texas A&M University at Qatar
Total years of experience :27 years, 0 months
Graduate Studies Office Coordinator 2017-2023
Manage end-to-end processes for admissions, hiring, student benefits, and degree documentation for 150+ graduate students.
Provide program information, establish rapport, and advise over 100 prospective students annually.
Advise, review, and approve graduate students' degree plans, proposals, and defense documentation. Guide on course registration, and graduation procedures.
Coordinate with the main campus on degree documents, transcripts, and defense materials.
Act as a liaison between graduate students, faculty, and administration, ensuring effective communication and support.
Oversee international graduate students' relocation logistics, including visas, travel requests, and expense submission.
Organize and participate in key events such as Open Houses, Webinars, student Orientation, workshops, and social events for the Graduate Student Organization. Collaborate with Marketing and IT to update the graduate studies website.
Prepare reports and statistics on graduate students' progress.
Manage program budget and maintain financial records.
Student Affairs Office Coordinator
Coordinated and prepared the Aggies newcomers events including students orientation and welcome events.
Oversaw student organizations' documents. budget and activities.
Assistant Dean of Academic Affairs Office Coordinator
Managed the student on-campus employment program achieving a 90% job matching rate successfully employing 50+ students in coordination with Qatar Foundation's student employment office.
Organized workshops on personal skills and résumé writing for students, while providing assistance in securing off-campus internships and employment opportunities.
Managed the Assistant Dean's administration duties, scheduled meetings, and travel arrangements, maintained records, and prepared presentations.
Designed and implemented platforms for students' data management and hiring in collaboration with IT.
Organized and coordinated students' career fairs, networking, and engagement events, and participated in graduation ceremonies.
Participated in HR committees for benefits and served as a representative for the student employment program.
Student Services Office Coordinator
Managed the administrative duties of the director of the student services office.
Coordinated, and organized career fairs, networking events, and graduation ceremonies.
Organized study abroad programs, collected applications, organized interviews, and pre-departure orientation, travel arrangements, visas, and accommodation.
Assembled and designed the students' directory.
Organized student advising meetings, credit by exam tests, textbooks order, and distribution and prepared reports for administration and faculty.
Serve as executive office manager, perform all administrative duties
Respond, prepare and translate correspondences.
Arrange flight and hotel reservations and plan travel agenda.
Manages the Director’s calendar and prepare overseas appointments.
Prepare presentations.
Attend management meetings, distribute minutes and follow on action items progress.
Consolidate monthly progress reports for senior management and maintain records of all corresponds.
Liaison between legal department and production companies to gather needed details to finalize contracts.
Review media and other invoices according to contracts or agreements.
Update local and overseas contact list for event invitations and season greetings
Prepare project consolidated expense reports (Travel Expense - purchases -other claims).
Reply correspondences as directed.
Prepare daily meetings agenda and quarter report on project summary.
Consolidate weekly highlights reports on project progress to be sent to the Board.
Customize reports according to project need.
Coordinate with Enppi and other third parties for any project requirements.
Organizer for the first Top Management Meeting held in Cairo for the CEOs of (Aramco Gulf petroleum - Kuwait Gulf Oil Company - Honeywell Company - The Consolidated Contractors Group “CCC”). Set schedules, Organize meeting agendas, Compile presentations, Organizing side functions, Gala dinners, Awards presentation.
Responsible for flight reservations, accommodation, transportation, single point of contact for all the management meeting attendees.
• Assist the Legal Director in all work aspects.
• Prepare and review all company’s contracts.
• Participate in the negotiation and setting of the terms of contracts.
• Assist in setting the plans and procedures of the department.
• Post and review department expenses through SAP financial system.
• Monitor the department budget.
• Perform general office duties - ordering supplies, maintaining records.
• Assist the Public Relations Manager in functions arrangements. (The Cola~Cola annual gathering- other events).
• Assist in events set up coordinate and communicate with person in charge.
• Assist in the selection of suppliers for the promotional campaigns items.
• Assist in reviewing press release.
Corporate Banking Division- Assistant Manager
Reporting to: Senior Executive President
• Approach new corporate relationships and develop the existing ones.
• Maintain a steady flow of business through building a network of existing and new clients.
• Marketing corporate products and provide Cross-selling services for the other bank products.
• Obtain the required information for the preparation of the credit packages including financial analysis, industry and market studies.
• Monitor the accounts operation and ensure high service level.
• Maintain high level of profitability by increasing turn over of accounts.
• Follow up on accounts daily transactions- assist clients on the execution of FX deals.
• Monitoring booked loan and ensure that the approved terms and conditions are abided (I.E: Interest & Principal are paid on due time - Legal documentation are in order as presented in Loan contract - Project completion is according to schedule in case of new projects).
• Communicate, act and suggest for business direction.
• Achieve reduction in criticized/exit portfolio and budgeted collection targets.
• Prepare budget plans actual and forecasted.
• Obtain necessary approvals to effect transactions.
• Coordinate and follow-up with other bank departments to ensure smooth processing of transactions.
• Constant client contact- interaction to ensure adherence to approved repayment reports and enhancing the relationship.
Major accounting
High School