HRIS Specialist
Alfardan Group Holdings LLC
Total years of experience :17 years, 5 Months
HRIS Specialist
Alfardan Group Holdings LLC Doha, Qatar
• Coordinates the payroll process with other departments and business units for the purpose of delivering services in compliance with established guidelines.
• Gathers and inputs all required information from internal and client resources to ensure the payroll is set-up and processed correctly and in a timely manner
• Reviews, analyzes and checks payroll reports for accuracy and makes necessary adjustments
• Prepares monthly payroll reports for submission to Labor Department
• Administers HR Information Systems (i.e. MENAPay, MENAHR)
• Coordinates with Finance and IT department for on boarding new hires and termination of resigning employees
• Processes leave application and Leave Settlements for employees going on annual leaves
• Obtains employee documentation for each HRIS transactions from HR Coverage team for employees files
• Performs special projects as requested from supervisor
• Responsible for data and systems integrity for the HR function.
• Serves as a technical point-of-contact for team members, ensuring data integrity, testing and support of system changes, reporting and analyzing data for process improvement opportunities and the design and delivery of HR & compensation metrics.
• Administer the HROps Inbox and provide support to the Global HR
• Responsible for regular Human Resource Management System (HRIS) reporting and will be a subject matter expert for the HRIS.
• Support documentation of the system, system-related training, and work with system admin on future implementations as assigned.
• Promote proactive approaches using the HCM to solve business needs/problems, while also enhancing the understanding and acceptance of the HCM capabilities. Based on business need; negotiate priorities and support requirements.
• Write, maintain, run and support a variety of reports utilizing appropriate reporting tools. Assist in development of standard reports for ongoing business needs.
• Gather data for internal audits and fully utilize advance reporting, auto-scheduling, and dashboard reporting capabilities.
•Create and update Intranet pages with supporting information on HR related processes
HRSD Onboarding Coordinator December 2011- May 2012
JPMorgan Chase Bank, N.A. Phil. Global Service Center (Banking/Financial) Cebu City
• Handled the end-to-end onboarding requirements of the new hires in the company.
• Ensured that onboarding transactions of hires are in accordance with established policies and procedures
• Oriented applicants/new hires on pre-employment requirements, check documents and all relevant information and ensure data completeness.
• Ensured completion of pre-employment requirements and do the necessary follow-up with applicants/new hires.
• Escalated matters on a timely basis and provide suggestions to address issues.
• Coordinated with the pre-employment screening vendor and the Global Services Center to ensure efficient service delivery.
• Coordinated and met with the Recruiters and HR Business Partners regarding onboarding concerns.
• Recommended ways to continuously improve the onboarding process.
• Reviewed and updated policies on Onboarding for the maintenance of the accessHR website
• Prepared and ensured completeness of PFiles as per the established timelines.
• Prepared monthly metrics on Onboarding
HR and Admin Assistant May 2011- August 2011
Resource Piling Pte Ltd (Construction) Singapore
• Payroll: o Timely collection of time cards for payment process
o Check completeness on information on time cards including normal hours, overtime and verification of time card by relevant personnel
o Computation of day works, overtime and staff expenses claim
o Entering payroll data into UBS
o Submission of payment application to bank
o Printing of pay slips for each payment process
o Submission of CPF payment
• Reporting: o Preparing reports for Accounts closing on each of wages components allocated to project sites: * Salary and Wages
* Estimation of Overtime pay
* CPF, Foreign Worker Levy & SDF
* Staff Expenses Claim
* Annual Leave (Yearly for Audit)
o Submission of Personnel statement to Keller (HQ)
• Update and maintain staff record on payroll, medical leaves and annual leaves
• Coordinate with workers, supervisors, manager and directors on all matters related to workers' permit renewal, SOC course, keep proper record of all personnel annual leave and ensure that all matters handled progress smoothly
• Process factory registration via OBLS for project initiation
HRIS Data Management Specialist Sep 2008- May 2011
Lexmark Research and Development Corp. (R&D/Printing Solutions/MNC) Cebu City, Philippines
• Supported all Employee and Manager Self Service transactions, as well as exceptional data entry in PeopleSoft
• Confirmed accuracy and integrity of all data entered. Maintained records in database and assured information are available on a timely basis.
• Followed all proper record retention policies and data audit compliance policies
• Served as primary contact for Cebu HRIS team in receiving objectives and instructions from EMEA HRIS Manager and/or EMEA HRIS Analysts
• Processed on boarding, renewal and completion of work processes for Contingent Workers in EMEA through PeopleSoft Recruiting tool
• Administered applicant help desk support, provided timely and accurate information in the Recruitment inbox
• Supported project initiatives in relation to process testing, verification, and document update.
• Worked on Headcount for EMEA employees
• Provided support for Learning Management Services such as training session creation, generating attendance report, closing out completed trainings and creation of training survey through the use of elementK and Opinio survey tool.
✓ Improved accuracy of EMEA HR records through monthly audit
✓ On-time inputting of HR data to PeopleSoft system
✓ Enhanced process transition through improved and updated help files
✓ Demonstrated good working relationships with EMEA counterparts
✓ Increased response time for applicant helpdesk support
✓ Utilized a variety of eLearning tools as part of learning and growth
Human Resource Associate - HRIS/Payroll Aug 2006- Sep 2008
Bigfoot Entertainment Philippines, Inc. (Entertainment/Media Industry) Lapu-lapu City, Philippines
• Maintained Employee Master list, filed and managed employee 201 documents
• Prepared notices for salary adjustment, employee movement, promotion and Certificates of Employment
• Verified leave entitlement, monitored leave balances and identified leave without pays of employees for payroll.
• Ensured timesheets and leave requests are signed by correct approving manager
• Processed and released final pays of eligible separated employees
• Sent out of monthly birthday and company anniversary celebrators announcement to all employees
• Facilitated enrollment of payroll bank account for newly hired employees
• Provided administrative support such as preparing and composing confidential correspondence, and receiving and screening telephone calls
Human Resource Assistant - Timekeeping/Payroll
• Processed timekeeping spreadsheet file by inputting daily attendance records, approved over-time hours and allowances and deductible attendances of each employee as basis for salary computation
• Assisted managers, employees, and payroll manager to resolve employee pay and timekeeping issues
• Enrolled newly hired employees in biometrics attendance and door access system and managed system data
• Generated, printed and distributed employees' daily time record
• Monitored and summarized employees' attendance
• Assisted in processing and submission of government- mandated remittances and reports
• Took part in organizing company events
• Performed clinic duties
Master in Business Management, University of San Jose-Recoletos, Cebu City, Graduated Sept 2010
Bachelor of Science in Commerce major in Human Resource Development, University of San Jose-Recoletos Cebu City, Graduated March 2005 with Honors
