Procurement & Contracts Specialist
EMIRATES CENTRAL COOLING SYSTEMS CORPORATION (EMPOWER) (GOV’T OF DUBAI)
Total years of experience :23 years, 3 months
Emirates Central Cooling Systems Corporation (EMPOWER) was established in 2003 by a Royal Decree, issued by the Ruler of Dubai. The World’s largest District Cooling Services Provider.
• Reporting to the Commercial and Contracts Manager.
• Create a detailed work plan and schedule which identifies and sequences the activities needed to complete the day-to-day procurement activities.
• Developing and implementing key strategies for the purchase of materials from approved local and international sources; achieving cost reduction in procurement; receiving indent, floating inquiry, receiving a quotation, controlling negotiation, taking approval, and placing orders.
• Provide strategic consultation to facilitate procurement and contracting decisions, as well as technical evaluations, and scope development.
• Technical review of materials or service requests from the requester and preparation of RFQ / RFI / RFP / Agreement / Contract Documents further to the market research.
• Negotiate contracts for specified material quantities with selected vendors, and additionally maintain recurring contracts for common stock materials on periodic schedules.
• Conduct pre-qualifications to select technically and commercially competitive vendors
• Managing vendors and implementing methodologies for vendor assessments and rewards
• Manage credit applications and implement negotiations to streamline vendors in line with the organizational objectives, terms, and conditions.
• Review all purchase orders for accuracy and completeness, and verify vendor invoices against approved costs.
• Streamlining existing systems and processes by closing obsolete and ineffective mechanisms and engaging in programs that have proved to be consistent in achieving reliable outcomes.
• Finalizing suitable vendors and generating procurement contracts, LOAs, or purchase orders.
• Managing logistics, including freight forwarder selection, selection of suitable means of transport, carrier selection, inland transportation, customs clearance, and certification of the delivery advice.
• Coordinate supply of material requirements for assigned commodities using IOP (Inventory Operations Planning), MRP (Material Requirement Planning), and alternative replenishment processes to support Integrated Supply Chain in achieving OTTR (On Time to Requirement) targets, whilst ensuring organizational requirements for Inventory, Cost, Quality and Delivery are met.
• SPIL (Spare Parts Interchangeability List) management to reduce inventory for capital goods purchased.
• Coordination with Finance Dept. for budget approval, supplier’s payments, advance bank guarantees, Performance securities, retention payments, etc.
• Tracking of the purchase orders, contractual obligations, variations, and addition/omissions.
• Preparation of approval notes for high-value projects.
• Payment certifications.
Emirates Central Cooling Systems Corporation (EMPOWER) was established in 2003 by a Royal Decree, issued by the Ruler of Dubai. The World’s largest District Cooling Services Provider.
• Reporting to the Commercial and Contracts Manager.
• Handling and maintaining central stores and service stores.
• Review, analyze, and update the stock levels (Min / Max / Re-order), item classification ABC, FSN, VED, and update the system accordingly.
• Maintains effectively and efficiently the item masters file for accuracy and for immediate reference for purchase, receipts, and issue of all stock items.
• Conduct inventory counts and improve the value accuracy of perpetual physical inventory (PPI).
• Review of all material control functions and recommendation of improvements
• Material receiving, issuing, dispatching, articles checking, tagging, making OSID reports, GRN preparation, and updating location.
• Inventory control including defining slow & non-moving items.
• Maintain proper housekeeping of the stores at all times and adherence to the company’s HSE Policy.
• Ensure that the overall utilization of stocks is kept to a maximum and the scrap/obsolete percentage factor is kept to a minimum.
• Coordinate and follow up with the procurement and logistics team for all pending requisitions / POs to ensure the requested material is on/before time to avoid any shortage.
• Preparations of Stock Ageing Reports.
• Generate daily, weekly, and monthly consumables and asset materials.
Swiss Arabian Perfumes group is an ISO 9001:2008 business groups engaged in manufacturing and marketing of perfumes and cosmetics with an extensive distribution network around the globe.
• Reporting to the Director.
• Defines KPIs for the supply chain team, and initiates cross-functional training.
• A key user in the implementation of new E.R.P (Microsoft Dynamics AX 2012) in SCM.
• Drives the supply chain operations on a daily basis of both in-house and import brands (10, 000+ SKUs, 100+ vendors, 1, 000+ customer outlets, 135 retail showrooms & kiosks).
• Successfully improve stock availability by developing and maintaining unbiased 24 months rolling demand/supply balance strategies, ensuring OTIF stock availability are in line with category strategy and supply network.
• Lead S&OP cycle meetings with key stakeholders on developing more accurate long-term SKU-level forecast activities on a monthly basis.
• Extensive knowledge of ways to continuously improve supply chain operations efficiencies, warehouse management systems, fleet utilization, and value-added processes resulting in cost savings and increased productivity in all supply chain areas (FMCG / Distribution / Wholesale / Retail).
• Challenge the sales and operations team to maximize business benefits and targets such as case fill rate, demand plan accuracy, FG stock coverage, and freshness.
• Significantly reduce the overall stock holding days through employing correct stocking strategies and correlated replenishment methodologies for optimization of inventory levels.
• Set key parameters on an SKU-wise level and optimize LT, MOQ, RP, and RC for all main distribution centers to ensure on-time delivery and eliminate OOS issues.
• Responsible for procurement plans of FG / RM / PM for gift packs/offer packs / special novelties required in different market channels.
• Cost reduction of import goods and delivery lead time by applying lean supply /demand order plan methods.
• Develop and implement purchasing, and contract management instructions, policies, and procedures.
• Build and maintain a good and professional relationship with vendors while promoting company initiatives and values.
• Monitors the performance of vendors, assessing their ability to meet quality and delivery requirements; identifies and qualifies new vendors in collaboration with other departments.
• Effective management of vendor database (new/existing vendors), creates ABC classification/vendor performance on the basis of cost, quality level, and on-time delivery measurements.
• Negotiated the best rates for the terms and conditions to 3rd party logistics/freight forwarder providers.
• Ensures proper executions of all the import/export documentation for international customers (LC, BL, AW, PL, and Invoices), and certificate attestations (Bureau VERITAS, SASO, SGS, and INTERTEK).
• Responsible for consumer product registration/label assessment applications with UAE authorities (ESMA, Dubai municipality).
• Master data management, Implement pricing strategies in ERP systems & POS.
Paris Gallery is the Middle East’s leading luxury retailer offering an unbeatable selection of leading international brands in fragrances, make-up skincare, timepieces, eyewear, shoes, bags, and accessories.
• Reporting to the Group Planning Manager.
• Develops an accurate and unbiased rolling forecast over 24 months for the assigned brands.
• Collaborate demand planning activities with key stakeholders, review and implement recommended sales, and highlights anomalies to management.
• Leads Forecast accuracy improvement plans for assigned brands by performing root cause analysis and action planning where appropriate.
• Create monthly forecasting meeting reports to analyzing stock holding levels and SLOBs by brand-wise and SKU-wise and door-wise level.
• Analyze stock movements, controls min/max levels and buffer stocks, and recommend adjustments to forecast and inventory targets based on erratic demand and market trends.
• Create statistical forecast models and strategies to improve forecasting processes using the demand planning tool.
• Accountable for aligning purchasing and sales budget plans for the division with SKU-wise level stock positions (MOQ, LT, RP, and RC).
• Defining forecast & replenishment process for new product introduction to avoid over-buy or OOS stock scenarios.
• Responsible for procurement plans for NPD, existing items, and special novelties to multiple vendors (local & international).
• Responsible for maintaining capacity plans to ensure efficient inventory holding, service levels, and cost-saving objectives, in collaboration with Logistics and Store Operations.
• Prepare and Issue RFQ / RFI / RFP to approve vendors, and measures actual performances (delivery requirements, quality level, and all other terms and conditions on the contracts).
• Identify cost reduction opportunities, develop action plans, and drive implementation.
• Managing outstanding orders with distributors and ensuring supply to drive on-time delivery continuously.
• Work with the Customer Service team to ensure stocks availability in all markets and to develop scenarios to mitigate supply gaps (if any) through demand adjustments
• Plan & monitor replenishment across the distribution network, stores & online by maintaining accurate replenishment parameters.
• Monitoring monthly aging stock level and building liquidating strategy with commercial teams.
• Monitor and adjust forecasts based on market trends, promotions, and customer behavior changes.
• Communicate demand plan changes to relevant stakeholders and provide detailed explanations for any variances.
• Generate reports and performance metrics to evaluate forecast accuracy and identify areas for improvement.
• Build win-win relationships with local/international partners, and ensures all the agreed-upon terms and conditions are implemented.
Davao International Container Terminal, Inc. (DICT) formerly San Vicente Terminal & Brokerage INC (SANTERBRO) is one of the most modern container port terminals in the Philippines. It is a joint venture between the Anflo Management and Investment Corporation (ANFLOCOR) and Dole-Stanfilco, the leading producers and exporters of fresh Cavendish bananas in the Philippines.
• Reporting to the Group Logistics and Operations Manager.
• Lead the team by planning, directing, coordinating, and assigning manpower to meet aggressive operational schedules.
• Review, select carriers, and negotiate contracts and best rates to control logistics and operational costs to achieve profitable deals.
• Support in developing and implementing logistics plans in line with corporate strategy to support the achievement of overall business objectives.
• Oversee necessary legal documentation and other formalities (L/C, BL, Invoices, PL, CO) required for smooth transit of the products from the origin to desired destinations.
• Coordinate closely with 3rd party logistics/freight forwarder providers, and clearing agents for pricing accuracy, pick up and movement, clearance, and delivery to meet client’s requirements.
• Prepare a weekly report on the status of inbound / outbound shipments.
• Maintain, organize, and catalog all shipping records.