Administrator/Multi-task Assistant to the Managing Director
IGO Line Gardens LLC
Total years of experience :21 years, 7 Months
Administrator/Multi-task Assistant to the Managing Director
IGO Line Gardens LLC (landscaping company)
Dubai, United Arab Emirates
June 16, 2008 to present
Managed/Owned Business
CNP Insurance & Surety Services, Established October1, 2004-2008
Jersey Café and Snack Bar, Established June 1, 2006-2008
San Pablo city, Laguna, Phils
Finance/Accounts Manager
The Capital Insurance & Surety Corporation (February 1, 1997- June 2004),
Siddcor Insurance Corporation (October 16, 1991 to April 16, 1996), First Integrated Bonding & Insurance Corporation (April 16, 1982 to April 16, 1991)
SUMMARY OF PROFESSIONAL FUNCTIONS HANDLED
Administration/ Management
➢ Assisted in re-organization of company structure that includes identifying the responsibilities and specifying the relationship of individual member of the organization in order to create a coordinated effort to achieve the objective of the company.
➢ Established a plan to attain the objective of the company through defining the necessary human resources needed, marketing strategies and programs to create a potential market.
➢ Established and prepared annual budget, implementation and application of control of the budget. Managed the cash flows.
➢ Established company policies and system through issuance of memos, directives which will be used as the guidelines of the operation.
➢ Administered financial system in order to ensure that the company's financial status is maintained in accordance with the company standard operating policy.
➢ Maintained sound and positive discipline of all company's staff, and business associates. Monitored and ensured that the employees are properly trained and have the knowledge of the business products and services of the company.
➢ Established and maintained good relationships with business associates, clients and suppliers as well.
➢ Acted as Procurement Manager that includes searching suppliers, negotiating within the parameters of the company guidelines, to the extent of travelling abroad.
As Personal Assistant
➢ Provided variety of support services to the Managing Director, thus helping him to manage his personal and business daily schedules and responsibilities like arranging appointments, schedule travels and meetings, maintaining his calendars;
➢ Attended to client's inquiries in behalf of the Managing Director, read, reviews and answering of his email and correspondence received, studies and manages business inquiries and other matters addressed to him with his instructions;
➢ Handled daily office administration such as writing letters and executive summaries and agendas, attending meetings in order for the Managing Director save his time and for him to focus on most important responsibilities and objectives of the company.
➢ Study, prepared and drafted agreement and contracts deemed necessary for the Managing Director discussion and dealings with clients.
On Finance and Accounts
➢ Maintained and updated the financial and accounting records of the company necessary in assessing and monitoring company's status.
➢ Ensured that compliance of company's financial and accounting procedures is properly implemented. Prepared monthly cash flows. Evaluated accounting matters and reportorial requirements;
➢ Maintained proper funds management to support the operations that is, disbursements must be programmed properly by giving priority to those expenses that deliver positive results for operations. Approved disbursement of operational expenses;
➢ Prepared annual budget showing the projected Sales and Allocation of Budget Expenses.
➢ Assisted in the preparation of payroll; physical control and custodianship of all accountable and monetary matters; Checked records of Outstanding Receivables and Payables plus other pending finance matters.
➢ Coordinated and ensured that taxes due are properly calculated and paid when due.
Project Involvement
➢ Studied and analyzed the incoming request for quotations from clients as to the scope of works, company's capability to handle the project, profitability and other matters related thereto;
➢ Preparation of costing which is the basis of valuation and pricing to finalization of quotations;
➢ Searching and outsourcing of local and foreign suppliers and negotiation of terms and conditions of procurement;
➢ Assisted in the preparation of Budget of the Project, its implementation and monitoring;
➢ Assisted in the preparation of Project's Organization Chart, building up of a project team, and assignment of duties and responsibilities on each member of the team;
➢ Assisted in the preparation of Invoices for progress billing of the project;
➢ Involved in the preparation of Executive Summary for the Project as to its progress.
➢ Procurement of ornamental plants materials from foreign country that includes searching, selection as to quality in accordance with the project specifications, inspections and tagging, monitoring the packaging to shipment to designated destination;
➢ Monitoring of the production of other ornamental plants produced in the company's nursery;
➢ Assisted in the preparation of the project's required Operational Manual to be submitted to the client;
➢ Other task which are necessary to the objective of the project;
Involved on the following Projects:
➢ Nass Landscapes-Riffa Views, Bahrain - Supply of Plants & Maintenance
➢ Qatar Gardens - 6 Villa Projects - Supply of Plants
➢ Waterman - Amwaj Resort - Supply of Plants
➢ Al Jaber (Qatar) -New Doha International Airport - Irrigation & Soflandscape
➢ Al Jaber (Qatar) - 7.5KM Barwa Commercial Complex - Irrigation & Softscape
➢ Ramco (Qatar) - Al Ghanem Apartments - Irrigation & Softscape
➢ Option One (Qatar) - Al Wajba Resort & Kharatiyat Villa - Irrigation & Softscape
➢ Labour City Accommodation (Qatar) - Irrigation & Softscape
➢ Other small villa garden projects in Dubai and Qatar
➢ Degree in Bachelor of Laws, 1990 San Pablo Colleges San Pablo City, Laguna, Philippines
➢ Degree in Bachelor of Science in Commerce, 1982 Major in Accounting Divine Word College of Calapan Calapan City, Or. Mdo. Phils PROFESSIONAL ELEGIBILITY ➢ Non-Life Insurance License Philippine Insurance Commission ➢ Civil Service (Professional) Philippine Civil Service Commission