Administrator and Lead Document Controller
SABIC
Total years of experience :20 years, 6 Months
Job Responsibilities:
Reporting:
• Direct Reporting Project Manager and Project Control Engineer
• Working functions reporting to project QA/QC Manager.
Job Responsibility:
• Assisting in preparing Contractual documents ITB.
• Coordinating and arranging with bidders/vendors for face-to-face conference meeting.
• Downloading and Uploading of Bidder responses and getting signed by discipline heads.
• Reviewing Project Documentation/Drafting/Numbering/Handover Procedures provided by Contractor, as per company standard procedure.
• Preparing the Documents/Drawings and per Project Gates Phase.
• Scrutiny of handover Documents/Drawings, Vendor Reports and Vendor Manuals as per company standard procedure and uploading the same in SAP or STIMS (Smart Plant).
• Maintaining Registers for all project related Documents / Drawings / Correspondence / Transmittals / Change Orders / Progress Invoices / PR’s/PO’s & Spare Parts etc.
• Coordinating with Contractors, Sub-Contractor and Vendors for smooth easy distribution with latest revisions.
• Assisting Project Control Department in Preparing Progress Reports/Spare Parts/Freight Invoices and Forwarding it to Finance Department for final approvals.
• Assisting Quality Department for preparing RFI’s/Punch Close-out.
• Administrative works of employees working under the projects.
• Assisting Safety as Fire Warden in “Emergency Response Team”
• Direct Reporting to EPC Project Manager.
• Working functions reporting to project QA/QC Manager.
Incoming/Outgoing Documents/Drawings/Correspondences:
• Collecting/Checking all Drawings/Documents thru Transmittal issued by Client/Vendor/Sub-contractors.
• Collecting all Correspondences from Client/Vendor/Sub-contractor.
• Checking to ensure that all Documents/Correspondence are accurate as per issued.
• Stamping the Documents/Drawings/Correspondence as per company procedure.
• Encoding in system assigning a unique control number, to control all the Drawings/Documents/Corresponds issued from Client/Vendor/Sub-contractors.
• Distribution of Correspondences concerning to with marking action, using Microsoft Outlook.
• Distribution of Drawings/Documents to appropriate persons/as allocated area or plant.
• Every single distribution of documents will be control, using unique control number.
• Effectively updating to Project Constructions Manager, Site Superintendents/ Supervisor/Foreman about latest revised Drawings/Documents.
• Re-issuing the latest revised Drawings/Documents.
• Recovering all Superseded Drawings/Documents issued, and shred as per company/client norms.
• Collecting all Redlined Drawings/Documents, getting approved by their discipline head and forwarding to engineering for AS-Built.
• Monitor and update any changes and modification to the technical documents. Highlight any deviation to Engineering Department for attention.
• Scanning all Documents/Drawings/Correspondence for electronic archive (TIF/PDF/Etc.)
• Keeping track of all Documents/Drawings/Correspondences transaction, maintaining and updating register time-to-time, using EDMS/in house developed software.
• Forwarding weekly and monthly MOM, Planning WPR/MPR to Client/Sub-contractors.
• Forwarding RFI for action and following-up periodically to close.
• Following-up with client for Method Statement and ITP approval.
Final Handover:
• Liaison with project team for the preparation of presentation materials if necessary.
• Keenly monitoring at end of project, collecting all Redlines drawings/documents, getting approved by QC Department and Respective Client.
• Keenly monitoring on Punch item issued by Client, helping hand for QC to resolve punch items, attending meeting to clear punch item, and getting signed off.
• To ensure that all corporate documents are well checked and submitted on time, prior to the documents submission due date.
• Before submitting a documents/drawings first be checked and approved by QC in charge, and ensures that all documents have no errors in filenames, submissions, etc. before submitting it to the next department/client/vendor to avoid confusion.
Supplementary Responsibility:
• To perform regular audit on Site/Departments in order to ensure that all are using updated revised documents/drawings.
• Very well comfortable with procedure of Aramco, RC, SABIC and Sipchem.
Job Responsibilities:
Maintaining of Accounts using Tally,
Prepare and expense, payroll entries, invoices, Ledger etc.
Petty Cash handling. Negotiating clients and vendors, contractors.
Coordinating with parties for sales and purchase of all non-ferrous Steel & Iron Ore Lumps, Fines etc.
Taking care of all Logistics, Wages etc.
Hectic travel throughout south India
To contact those companies using high-end technology, schedule meeting and converse regarding technology collect the information and pass-it to Gartner.