Total Years of Experience: 13 Years, 9 Months
October 2022
To Present
Administration Manager
at Seib Insurance & Reinsurance Company
Location :
Qatar - Doha
Managing Dty CEO & CEO allocated tasks
o Acting as the point of contact among executives, employees, clients, and other external partners
o Managing information flow in a timely and accurate manner
o Managing CEO & Dty CEO calendar and set up meetings
o Format information and prepare statistics for internal and external communication - memos, emails, presentations, reports
o Take minutes during meetings
o Manage Calendar and correspondence
Compliance Support
o Support and coordination of regulatory issues including liaising with the concerned departments and board members based on the requirements of the Compliance department
Marketing Support
o Focal contact and coordinator for Marketing activities between CCH group team and Seib team
o Events Planning
Administration Management Function:
o Management and Board meetings support
o BSC coordination and support
o Ensure the smooth and adequate flow of information within the company to facilitate other business operations
o Manage office expenses and related activities in line with the budget and participate in expense budget preparation
o HR Management support: (Maintaining Targets and KPIs on company level, Personnel files, handling personnel issues…)
Special Projects Management:
o Act as a project manager on Special Projects
o Support in the development of new projects
o Acting as the point of contact among executives, employees, clients, and other external partners
o Managing information flow in a timely and accurate manner
o Managing CEO & Dty CEO calendar and set up meetings
o Format information and prepare statistics for internal and external communication - memos, emails, presentations, reports
o Take minutes during meetings
o Manage Calendar and correspondence
Compliance Support
o Support and coordination of regulatory issues including liaising with the concerned departments and board members based on the requirements of the Compliance department
Marketing Support
o Focal contact and coordinator for Marketing activities between CCH group team and Seib team
o Events Planning
Administration Management Function:
o Management and Board meetings support
o BSC coordination and support
o Ensure the smooth and adequate flow of information within the company to facilitate other business operations
o Manage office expenses and related activities in line with the budget and participate in expense budget preparation
o HR Management support: (Maintaining Targets and KPIs on company level, Personnel files, handling personnel issues…)
Special Projects Management:
o Act as a project manager on Special Projects
o Support in the development of new projects
September 2015
To September 2020
Personal Assistant To Ceo
at Seib Insurance and Reinsurance
Location :
Qatar - Doha
My role as a PA to CEO covers the below:
- Managing the CEO agenda by assigning/editing meeting and reminders for the CEO.
- Attending management meetings and other meeting requested by the CEO to take minutes and assist when needed.
- Take care of all travel arrangement for the CEO and his guests. As well as other employees when needed.
- A team player; i used to assist management with any administrative, reports related and events.
- HR representative; welcoming all new joiners and taking care of the check in process. Same for employees leaving the company.
- Marketing representative; i used to assist the marketing head with events, brochures, all company printings, website and social media.
- Prepare presentations as requested by the CEO.
- Creating events on Teams for interninternal and external webinars.
- Being the focal contact with any client or supplier for the company.
- Taking care of the filing of all important company documents, agreements, NDAs, HR related files, and letters.
- Managing the CEO agenda by assigning/editing meeting and reminders for the CEO.
- Attending management meetings and other meeting requested by the CEO to take minutes and assist when needed.
- Take care of all travel arrangement for the CEO and his guests. As well as other employees when needed.
- A team player; i used to assist management with any administrative, reports related and events.
- HR representative; welcoming all new joiners and taking care of the check in process. Same for employees leaving the company.
- Marketing representative; i used to assist the marketing head with events, brochures, all company printings, website and social media.
- Prepare presentations as requested by the CEO.
- Creating events on Teams for interninternal and external webinars.
- Being the focal contact with any client or supplier for the company.
- Taking care of the filing of all important company documents, agreements, NDAs, HR related files, and letters.
December 2014
To April 2015
Temporary Office Manager
at EFG Hermes
Location :
Qatar - Doha
Temporary Role (4 months)
- Manage all administrative tasks in the office (stationary, bills, Post office, shipments, …)
- follow up on all immigration procedures with Qatar Financial Center
- Petty Cash and Company Credit Card control
- taking care of all invoices and bank transactions
- Manage all administrative tasks in the office (stationary, bills, Post office, shipments, …)
- follow up on all immigration procedures with Qatar Financial Center
- Petty Cash and Company Credit Card control
- taking care of all invoices and bank transactions
March 2014
To September 2014
Sales Support Specialist
at Gulf Business Machines
Location :
Qatar - Doha
- Assist account managers with their work
- Updating and managing the Company Database
- Supporting event managers in their events
- Bid management assistance ( make sure that all requirements are available and the proposal is ready on time)
- Updating and managing the Company Database
- Supporting event managers in their events
- Bid management assistance ( make sure that all requirements are available and the proposal is ready on time)
June 2012
To March 2014
Senior Personal Assistant
at Servcorp
Location :
Qatar - Doha
- Executive Secretary's role
- Real Estate assistant
1. in charge of all contracts
2. Uploads advertisements on websites
3. Generates invoices, receipts and all types of forms
- Marketing Assistant; contact clients and invite them for events and workshops
- Assist all floor managers with their requests (PA for several Managers)
- Creates Reports
- Petty cash control
- Set up and Connect IP Phones, printers, and Internet to all new clients
- Floor control, make sure that everything is working correctly and nothing is missing such as stationary, beverages, lights, plants, and refreshments.
- Customer Service
- Microsoft Office expert.
- Attend meetings and events on behalf of Managers and takes minutes of meeting.
- Real Estate assistant
1. in charge of all contracts
2. Uploads advertisements on websites
3. Generates invoices, receipts and all types of forms
- Marketing Assistant; contact clients and invite them for events and workshops
- Assist all floor managers with their requests (PA for several Managers)
- Creates Reports
- Petty cash control
- Set up and Connect IP Phones, printers, and Internet to all new clients
- Floor control, make sure that everything is working correctly and nothing is missing such as stationary, beverages, lights, plants, and refreshments.
- Customer Service
- Microsoft Office expert.
- Attend meetings and events on behalf of Managers and takes minutes of meeting.
March 2011
To January 2012
Customer Relation Assistant
at United Development Company (UDC)
Location :
Qatar - Doha
The main tasks are:
1. Handeling all telephone calls, organizing appointments, customer service.
2. In charge of all Berthing Procedures for the Yachts such as: Maintenance reports, berthing contract, payments control, ...
3. Generating contracts, invoices, receipts, and petty cash.
4. Organizing and booking for all the activities (boat trips, Yachts trips, Fishing Trips, Water fun trips...)
5. In charge of all events handled in The Marina
6. Reception Control
1. Handeling all telephone calls, organizing appointments, customer service.
2. In charge of all Berthing Procedures for the Yachts such as: Maintenance reports, berthing contract, payments control, ...
3. Generating contracts, invoices, receipts, and petty cash.
4. Organizing and booking for all the activities (boat trips, Yachts trips, Fishing Trips, Water fun trips...)
5. In charge of all events handled in The Marina
6. Reception Control
June 2008
To January 2011
Secretary
at Sometal Offshore s.a.l
Location :
Lebanon - Beirut
1- Making Transfers to banks, checking the swifts and recieving transfers.
2- handling all the payments (invoices, reciepts, cheques...)
3- Data entry all the accounting tasks daily in the EDM accounting system
4- minutes of meetings
5- organizing calenders
6- generating reports, presentations, sheets and studies
7- reception relief
8- emailing and arranging events
9- sending invitations and follow up with invitee
10- transferring calls and managing office in case manager is abroad.
2- handling all the payments (invoices, reciepts, cheques...)
3- Data entry all the accounting tasks daily in the EDM accounting system
4- minutes of meetings
5- organizing calenders
6- generating reports, presentations, sheets and studies
7- reception relief
8- emailing and arranging events
9- sending invitations and follow up with invitee
10- transferring calls and managing office in case manager is abroad.
June 2007
To June 2008
Customer Relation
at Beirut Mall
Location :
Other
- Ability to coop with the work atmosphere from the very first day.
- Ability to perform different kinds of tasks under pressure especially in occasions
- Customer care and comfort
- Solving and fixing problems with customers and doing the best to solve their problem and please them
- Ability to perform different kinds of tasks under pressure especially in occasions
- Customer care and comfort
- Solving and fixing problems with customers and doing the best to solve their problem and please them
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