Legal Assistant
AL Mana Fashion Group W.L.L
Total years of experience :20 years, 3 months
Provided general secretarial and administration support to the General Counsel and carried out usual administrative tasks.
•Handled incoming and outgoing correspondence including drafting replies, screened telephone calls and inquiries and directed them to the General Counsel
•Coordinated schedules, meetings, travel arrangements, accommodations and expenses account and organised events, conferences and seminars.
•Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; confirming case status with the General Counsel.
Provided general secretarial and administration support to senior executive and carried out usual administrative tasks.
•Tracked office budget and created monthly reports for senior executive to keep them informed on the operation and progress and maintained the company’s compliance record as well as a compliance record of the managed funds.
•Organised external and internal meetings including any meeting with local authorities, prepared material for meetings, attended and took minutes.
•Drafted, proofed read and edited reports, communications and press releases and assisted in any documentation issued.
•Handled incoming and outgoing correspondence including drafting replies, screened telephone calls and inquiries and directed them to members of the team.
•Handled regulatory filings with relevant authorities and liaised with regulators including responding to letters/ circulars/ requirements.
•Coordinated schedules, meetings, travel arrangements, accommodations and expenses account and organised events, conferences and seminars.
•Prepared on a daily basis prop book valuation, summary prop book (transactions, update market prices, database, reconciliation, filing…etc.) and advent reports (Transactions, Reconciliation…etc.).
•Co-ordinated and worked closely with the front office (asset management and sales & marketing) to gather information in relation to trading activity, fund redemptions and subscriptions etc. and maintained this information in a form that enables tracking of performance and data mining.
•Dealt with custodians, fund managers and founders in relation to their respective funds in terms of database, performance and filing.
•Organised diaries, personnel records and maintained accurate manual and electronic filing system throughout the company.
•Liaised with the HR Department to develop an effective compliance training program, including appropriate introductory training for new employees as well as on-going training for all employees and managers including AML/CFT procedures.
•Conducted internal monitoring and reviewed compliance documents to ensure issuance in proper format
•Worked closely with the accounting department to ensure proper reconciliation of all prop book and client accounts/funds.
•Worked closely with the external and internal auditors in fulfilling all requests for information from the Asset management department.
•Acted as an independent review and evaluation body to ensure that compliance Issues/concerns within the organization are being appropriately evaluated, investigated and resolved
Carried out day to day accounting function and ensured smooth running of day to day transactions and payments.
•Prepared journal entries, reconciled general ledger and income and expenditure statements.
•Worked on the reconciliation of vendor & customer as well as bank accounts.
•Assisted with the preparation of the annual budget and prepared the inventory control.
•Communicated with internal and external Auditors during auditing exercises.
•Handled any other out of scope assignment given by the Finance Manager.
•Handled customer billing and service.
•Managed the commercial & marketing aspects of the company’s operation and worked on developing and executing marketing strategy.
Anti-Money Laundering and compliance by Complinet
TS3 in Accounting and Expert Auditing