Accounts Payable Associate
Weill Cornell Medical College
Total years of experience :19 years, 0 Months
1.Receiving of invoices and checking for completeness of work;
2.Review of contracts (where applicable) for terms and conditions;
3.Receiving request for reimbursements related to Staff, Faculty and Students and checking for correctness;
4.Entering invoices/ documents on SAP system to process payments;
5.Checking fund availability before actual payment;
6.Issuing advance payments to Vendors where applicable and tracking advances;
7.Tracking of cash advances to Staff/Faculty and follow up for repayment;
8.Issuing Qatar Riyal payments via cheque;
9.Issuing foreign currency payments via Demand Draft/ Bank transfer;
10.Post Demand Draft/ Wire Transfer payments on SAP system as reflected in Bank Statement;
11.Prepare Journal Entries for adjustments/ corrections;
12.Follow up and respond to Vendor queries related to payments;
13.Report on Vendor statement reconciliation and follow up on dormant POs;
14.Handle petty cash disbursements and replenishment of petty cash funds;
15.Report of receivables and follow up for clearing receivables;
16.Assisted in Business Reimbursement Policy review and preparation of Finance Manual.
1.Reviewing processes of different functions and identifying risks;
2.Making recommendations for mitigating identified risks;
3.Undertaking other ah-hoc assignments as instructed by the Chief Internal Auditor (CIA) or Audit Manager and as outlined in the audit plan.
4.Modifying the audit program as required during the course of audit.
5.Conducting interviews with Auditees’ representative to analyze 6.In-depth and detailed review of policies and procedures and related documents to identify risk and issue recommendations as required.
7.Preparing detailed working papers and documents for observations.
8.Assist the team in value adding discussions and brain storming sessions during the course of audit.
9.Assist the CIA and Senior staff in issuing reports for discussion and issuing final reports to the Management.
10.Champion of the Recommendation Tracking Report.
11.Expert user of Oracle procurement module- as user and buyer. Well versed with Oracle Finance module (read only).
12.Appointed Secretary of the Company’s Housing Committee (till 2009).
13.Coordinating administrative functions and supervision of the works of the Administrative Assistant.
Key Responsibilities:
• Assisted in driving high performance and cost savings by establishing metrics and best AP practices to meet service level objectives in paying vendors and internal customers on time, as per their due dates.
• Tracked all key business and monetary issues pertaining to accounts payables. Handled receipt and registry of invoices, scrutinized supporting documentation and forwarded the same for payment approval from authorities concerned.
• Prepared and reviewed all monthly/annual financial statements including P&L, balance sheet, monthly closing of accounts, AP/AR summaries, cash flow projections, other cost-benefit analysis and financial management reports.
• Assisted in cost allocation according to various cost/expense heads as well as budgeting and forecasting.
• Prepared MIS reports and handled accounting tasks related to petty cash, ensured accuracy, speed and efficiency.
• Prioritized payments to ensure all payments are paid in time and critical payments are managed. Processed supplier payments and solely managed a ledger of suppliers.
Previous Professional Experience:
Oct '05 - Nov '05: Administrative Assistant - Logistics and Procurement (Temporary), Qatar Petroleum Development
Apr '05 - Sept '05: Management Trainee- Export Documentation, Aspinwall, India (for Maersk Sealand)
Issue Purchase Requisitions and Purchase Orders for the concerned approvals.
Issue Request for Quotations, receiving quotations, prepare analysis documents for the supervisor’s reference and perusal.
Maintain a track of all contracts and follow up of milestones, renewals etc.
Export documentation clerk,
Define cargo routes and pricing of containers